Minutes - 09/11/2018 - Board of Trustees (2)VILLAGE OF OAK BROOK MINUTES – SEPTEMBER 11, 2018 Page 1
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Gopal
Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at 7:06 pm. The
Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: Trustees John Baar, Philip Cuevas, Michael Manzo, Edward Tiesenga, Asif Yusuf,
President Gopal Lalmalani
ABSENT: Trustee Saiyed
IN ATTENDANCE: Village Manager Rick Ginex, Finance Director Jason Paprocki, Information
Technology Director Jim Fox, Fire Chief Barry Liss, Golf Club Superintendent / Manager Sean
Creed, Head Librarian Jacob Post, Police Chief Jim Kruger, Public Works Director Doug Patchin,
Village Attorney Greg Jones
3. PRESIDENT’S OPENING COMMENTS
President Lalmalani discussed the passing of former Naperville Mayor, George Pradel. He said that
Mr. Pradel passed away on September 4th at the age of 80, and that he will be sorely missed. He
was Naperville’s longest serving Mayor, elected in 1995 and retired in 2015.
President Lalmalani discussed the passing of Kyle Thomas Mullins on August 31, 2018 and that he
was just shy of his 30th birthday.
A. RESOLUTION 2018-MEM-R-1751, Resolution of Memoriam – Ron Maher
President Lalmalani said that he was saddened to learn of the passing of Oak Brook resident and
Former Village Trustee, Ron Maher. He said that Ron passed away peacefully on September 3,
2018. Ron served his community as Village Trustee from May 1983 through April 1991, as a
member of the Oak Brook Library Association, the Oak Brook Historical Society, Oak Brook Music
Boosters, Ben Fuller Society, Graue Mill Association, the Oak Brook Caucus and the Oak Brook
Electric Aggregation and Issues Committee. During his professional years he served as the
President of Maher Lumber Company and was instrumental in bringing Ace Hardware to Maher
Lumber.
President Lalmalani asked for a moment of silence in honor of former Trustee Ron Maher and his
family as well as Mayor Pradel and Kyle Mullins.
Clerk Pruss read the Resolution of Memoriam R-1751 for Ron Maher.
MINUTES OF THE SEPTEMBER 11,
2018 REGULAR MEETING OF THE
PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF
OAK BROOK APPROVED AS
WRITTEN ON SEPTEMBER 25, 2018
VILLAGE OF OAK BROOK MINUTES – SEPTEMBER 11, 2018 Page 2
Motion by Trustee Baar, seconded by Trustee Yusuf, to approve Resolution of Memoriam R-
1751. VOICE VOTE: Motion carried.
President Lalmalani remarked that family members were welcome to come forward to receive the
Resolution and say a few words.
Mr. Maher’s wife, Kathy Maher, came to the podium and made some brief remarks.
President Lalmalani said he was pleased to announce that the Village of Oak Brook has once again
received the Distinguished Budget Presentation Award for the current budget from the Government
Finance Officers Association. He stated that this award is the highest form of recognition in
governmental budgeting and represents a significant achievement. When this award is granted, a
Certificate of Recognition is also presented to the individual or department designated as being
primarily responsible for having achieved this award. President Lalmalani presented the award to
Jason Paprocki and the Finance Department, and thanked them on behalf of the Village for their
hard work and dedication.
President Lalmalani said he was also happy to announce that the Village and the Fire Department
have received a certificate of recognition for their efforts in implementing and preserving
progressive residential fire sprinkler ordinances and codes. President Lalmalani presented the
plaque to Fire Chief Liss and the Fire Department, and congratulated him on the award.
Also, President Lalmalani noted that the Fire Department made the training room available for
screening potential canine teams for HOPE Animal Assisted Crisis Response and that they were
especially helpful in their exposure to fire equipment training exercises. President Lalmalani
presented the certificate of appreciation to Fire Chief Liss for the Fire Department and the Village’s
assistance.
President Lalmalani stated that the Village held a very solemn Patriot Day Ceremony this morning.
He thanked Fire Chief Barry Liss for putting together the ceremony, the Police and Fire
Departments and the all the staff members who worked together to create such a heartfelt program.
President Lalmalani mentioned he met with the Homeowner Association Presidents last Saturday for
their quarterly meeting. He said that they had a healthy discussion on a several topics and updates
were given from a few of the Department Directors.
Finally, President Lalmalani stated that the Village has two (2) vacant appointed positions. One
position is on the Plan Commission and the other is on the Zoning Board of Appeals. Appointment
interviews will be held on September 18, 2018. Applications are available at the Village Hall or go
on-line to the webpage at www.oak-brook.org.
4. RESIDENT/VISITOR COMMENT
Aparna Sunkara came to the podium and discussed the referendums on the November 6th ballot, the
impact it could have on the schools and property values in Oak Brook.
5. APPROVAL OF MINUTES
VILLAGE OF OAK BROOK MINUTES – SEPTEMBER 11, 2018 Page 3
A. Regular Board of Trustees Meeting of August 14, 2018
Motion by Trustee Baar, seconded by Trustee Manzo, to approve the Minutes of the Regular
Board of Trustees Meeting of August 14, 2018. VOICE VOTE: Motion carried.
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
which event, the item will be removed from the Consent Agenda and considered as the first item after
approval of the Consent Agenda.
A. Accounts Payable for:
Period Ending August 23, 2018 - $1,423.997.90
Period Ending September 6, 2018 - $1,027,349.88
Significant Items included in Above:
1) LEGAL SERVICES:
a) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C., - Legal Services -
August 9, 2018 - $ 8,648.14 (FY18 YTD - $79,760.74)
b) Rathje Woodward, LLC - Legal Services - August 21, 2018 - $3,333.33
c) Rathje Woodward, LLC - Legal Services - August 21, 2018 - $2,500.00
(FY18 YTD - $54,470.69)
TOTAL LEGAL BUDGET FOR 2018 IS $293,100
TOTAL LEGAL BILLS PAID FOR 2018- YTD - $163,796.93
2) SMC - Police Renovation/Addition - $509,606.08
3) DuPage Water Commission - July 2018 - $575,697.72
4) Burke, LLC - 2018 Water Main Improvements - $26,733.00
5) Christopher B. Burke Engineering, Ltd. - Luthin and Harger Road - $31,012.64
6) Tyler Technologies Inc. - Munis Software & Support - 9/18 thru 9/19 - $55,307.60
7) Bee Liner Lean Service - Lower Restroom Renovation - $23, 333.08
8) Paramedic Services of Illinois, Inc. - September 2018 - $44,746.75
9) Health Care Services - BCBS HMO - September 2018 - $30,454.44
10) Health Care Services - BCBS PPO - August 2018 - $127,955.97
11) Core & Main Water Meter Install Project:
a) Invoice - J189785 $215,897.00
b) Invoice - J398259 $105,246.00
B. Approval of Payroll for:
1. Pay Period Ending August 11, 2018 - $772,793.87
2. Pay Period Ending August 25, 2018 - $733,688.99
C. Development Services Referrals
VILLAGE OF OAK BROOK MINUTES – SEPTEMBER 11, 2018 Page 4
1. Lot 3 of the Franklin Subdivision – 1900 Spring Road – Preliminary Plat – Two-Lot
Subdivision
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1. Authorization to Bid - Shower Renovation Station 93
E. Ordinances & Resolutions
1. ORDINANCE 2018-FI-EX1-S-1546, An Ordinance Amending the Investment Policy for the
Village of Oak Brook, Illinois
2. ORDINANCE 2018-PP-S-1547, An Ordinance Authorizing the Sale Through Electronic
Auction or Broker, Donation or Disposal of Certain Items of Personal Property Owned by
the Village of Oak Brook
3. ORDINANCE 2018-LC-AL-G-1133, An Ordinance Amending Title 4, Chapter 1, Section
8A of the Village Code of the Village of Oak Brook, Illinois by Increasing by One to Thirty-
Six the Number of Authorized Class A-1 Liquor Licenses (Shake Shack)
4. RESOLUTION 2018-SC-GOLF-PG-R-1747, A Resolution Approving the Waiver of Further
Bidding and Authorizing the Purchase of a Trim Mower
5. RESOLUTION 2018-ENG-DESIGN-BP-AG-R-1748, A Resolution Approving and
Authorizing a Professional Services Agreement by and Between the Village of Oak Brook
and Christopher B. Burke Engineering, Ltd. for Engineering Design Services Related to a
New Bike Path Along Harger Road
6. RESOLUTION 2018-SC-GOLF-CNTRCT-R-1749 and ORDINANCE 2018-BU-AMEND-
S-1548, A Resolution Approving and Authorizing the Award and Execution of a Contract
for the Oak Brook Golf Club Patio Renovation Project by and Between the Village of Oak
Brook and Obris Construction Company, Inc., and an Ordinance Authorizing an Amendment
to the 2018 Budget
7. RESOLUTION 2018-PW-V-MAINT-AG-R-1750, A Resolution Approving and Authorizing
a Professional Services Agreement Between the Village of Oak Brook and Mercury
Associates, Inc. in Relation to Fleet Management Implementation Services
F. Village of Oak Brook – Monthly Financial Reports – July 2018
G. Proclamation – Arts DuPage Month
Motion by Trustee Baar, seconded by Trustee Manzo, to approve the Consent Agenda, with
the exception of Items 6. D.1., 6.F. and 6.G., and authorize expenditures as presented.
ROLL CALL VOTE:
Ayes: 5 – Trustees Baar, Cuevas, Manzo, Tiesenga, Yusuf
Nays: 0 – None
Abstain: 0 – None
VILLAGE OF OAK BROOK MINUTES – SEPTEMBER 11, 2018 Page 5
Absent: 1 – Trustee Saiyed
Motion carried.
7. ITEMS REMOVED FROM CONSENT AGENDA
6.D.1. Authorization to Bid - Shower Renovation Station 93
Motion by Trustee Tiesenga, seconded by Trustee Manzo, that the Village Board authorize
staff to advertise a request for bids for the Shower Renovation at Fire Station 93.
Trustee Tiesenga stated that he would vote against this item because the budgeting for this project
was accelerated by one (1) year.
ROLL CALL VOTE:
Ayes: 3 – Trustees Baar, Cuevas, Yusuf
Nays: 2 – Trustees Manzo, Tiesenga
Abstain: 0 – None
Absent: 1 – Trustee Saiyed
Motion carried.
6.F. Village of Oak Brook – Monthly Financial Reports – July 2018
Motion by Trustee Tiesenga, seconded by Trustee Manzo, to discuss this item.
Trustee Tiesenga expressed concerns regarding the water system. Trustee Tiesenga asked Director
Patchin about the condition of the water system. Director Patchin said that they were in discussion.
Trustee Manzo expressed concern about the controlling the water and the condition of the water pipes.
ROLL CALL VOTE:
Ayes: 5 – Trustees Baar, Cuevas, Manzo, Tiesenga, Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 1 – Trustee Saiyed
Motion carried.
6.G. Proclamation – Arts DuPage Month
Village Clerk Pruss read the Proclamation.
Motion by Trustee Tiesenga, seconded by Trustee Manzo, to approve the Proclamation for Arts
DuPage Month.
VOICE VOTE: Motion carried.
8. INFORMATION & UPDATES
A. Village Manager
Village Manager Ginex gave an update on the installation of the fuselage at KidZania.
B. Village Clerk
Village Clerk Pruss informed everyone on the General Election on November 6, 2018 and the
Municipal Election on April 2, 2019.
C. Trustees
Trustee Tiesenga discussed the EpiPen Law and the referendum effecting real estate taxes.
VILLAGE OF OAK BROOK MINUTES – SEPTEMBER 11, 2018 Page 6
Trustee Manzo discussed the budget process and the Patriot Day Ceremony.
Trustee Baar gave an update on the blood drive and the Universal Playground.
Trustee Cuevas asked the general public to slow down when driving especially now that school is
back in session.
Trustee Yusuf commented on the referendum regarding District 86 and that it includes District 181.
D. Village Attorney
Village Attorney Jones had gave his condolences to President Lalmalani and the Pradel family.
E. Village President
Information Technology Director Fox gave an update on the Cellular Towers and the Village’s
Website.
Police Chief Kruger reported that the Police Department construction project was completed.
Public Works Director Patchin gave an update on the water meter replacement project and that
completion would be toward the end of October.
Golf Club Superintendent / Manager Sean Creed reported that many of the members are very excited
about the patio renovation project.
Head Librarian Jacob Post discussed the new software that is online for the library.
Finance Director Paprocki reported on the September sales tax numbers.
Fire Chief Liss thanked everyone involved regarding the Patriot Day Ceremony and Fire Department
Award.
9. ADJOURN TO CLOSED SESSION, For the purpose of discussing (1) minutes of meetings lawfully
closed under this act and (2) collective negotiating matters pursuant to 2(c)(21) and 2(c)(2) of the
Illinois Open Meetings Act, respectively.
Motion by Trustee Tiesenga, seconded by Trustee Manzo, to adjourn to closed session at 8:07
p.m.
ROLL CALL VOTE:
Ayes: 5 – Trustees Baar, Cuevas, Manzo, Tiesenga, Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 1 – Trustee Saiyed
Motion carried.
10. RECONVENE
The open meeting was reconvened at 8:30 p.m.
11. ADJOURNMENT
VILLAGE OF OAK BROOK MINUTES – SEPTEMBER 11, 2018 Page 7
Motion by Trustee Cuevas, seconded by Trustee Manzo, to adjourn the Regular Meeting of
the Board of Trustees at 8:30 p.m. VOICE VOTE: Motion carried.
ATTEST:
/s/ Charlotte K. Pruss
Charlotte K. Pruss
Village Clerk