Minutes - 09/25/2018 - Board of TrusteesV:t´L_ACF O「OAK B
ⅣIINUTES OF THE SEPTEMBER 25,
2018 MGULAR NIIEETING OF THE
PIこ ]SIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF
OAK BR00K APPROVED AS
Ⅵ″RITTEN ON OCTOBER 9,2018
CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Gopal
Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at7:03 pm. The
Pledge of Allegiance was given.
ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: Trustees John Baar, Philip Cuevas, Michael Manzo, Moin Saiyed, Edward Tiesenga, Asif
Yusuf, President Gopal Lalmalani
ABSENT: None
IN ATTENDANCE: Village Manager Rick Ginex, Finance Director Jason Paprocki, Development
Services Director Tony Budzikowski, Information Technology Director Jim Fox, Fire Chief Bany
Liss, Head Librarian Jacob Post, Police Chief Jim Kruger, Public Works Director Doug Patchin,
Village Attorney Greg Jones
PRESIDENT'S OPENING COMMENTS
President Gopal Lalmalani thanked everyone for attending the meeting and said that he was honored
to have Mr. Michael Butler, son of founder Mr. Paul Butler, at tonight's meeting to say a few words
regarding Polo and his former hometown of Oak Brook.
3.
Mr. Butler came to the podium and discussed his vision
that he would like to see the Club restored to its former
A. Swearing In of Police Officer
Police Chief Kruger made some introductory remarks and introduced new Police Officer Susan
Gilberti. Village Clerk Pruss swore in Officer Gilberti.
B. Christ Church Update
Dr. David Melvin provided a short video presentation regarding the construction project at Christ
Church.
RESIDENT/VISITOR COMMENT:None presented at the time.
5. APPROVAL OF MINUTES
A. Special Exccutive ⅣIeeting Minutcs of July 10,2018
Ⅳlotion by Trustee Yusut seCOnded by Trustee ⅣIanzo,lo approve the Special Executive
Meeting Minutes of July 10,2018.VOICE VOTE:Motion carried.
for Polo in the Village of Oak Brook and said
level of prestige.
4.
VILLAGE OF OAK BROOK MNUTES―SEPTEMBER 25,2018 Page I
B. Regular Board of Trustccs Meeting NIlinutes of Septembcr ll,2018
Ⅳlotion by Trustee Yusut seCOnded by Trusteeル Ianzo,lo approve the ⅣIinutes of Regular
Board of Trustees PIeeting ⅣIinutes of September ll,2018.VOICE VOTE:Ⅳlotion carried.
6. CONSENT AGENDA:
All items on the Consent Agenda arc considcred to bc routinc in nature and will be enacted in one
motion. Thcrc will be no scparatc discussion ofthcsc itcms unlcss a Board mcmber so requests,in
which evcnt,the item will bc rcmovcd from thc Conscnt Agcnda and considered asthc flrstitenl a■cr
approval ofthe Conscnt Agenda.
A. Accounts Payablc fbr Pcriod Ending September 20,2018-$1,130,738.24
Signiflcant ltems includcd in Abovc:
1)LEGAL SERVICES:
a)Ancel,Glink,Diamond,Bush,DiCianni&Krafthefcr,P.C.,―Legal SeⅣiccs―
Scptember 12,2018-$9,085.00(FY18 YTD―$88,845,74)
b)Ratttc W00dWard,LLC―Lcgal ScⅣiccs一 Scptember 10,2018¨$2,083.50
(FY18 YTD―$56,554.19)
C)Clark Baird Snlith,LLP―Legal Services―August 31,2018-$1206.00
(FY18 YTD―$27,602.00)
TOTAL LEGAL BUDGET FOR 20181S$293,100
TOTAL LEGAL BILLS PAID FOR 2018¨YTD―$174,336.43
2)Bums&MCDolmcll Engincering Co.,Inc.―$21,818.55
3)DuPage Watcr Commission―Aug 2018-$560,917.24
4)Rocsch Ford―Invoicc OB17803¨$33,543.00
5)Commercc Plaza Prope■y LLC―Row/Erosion Bond Chcck―$51,500.00
6)DuPagc Convcntion&Visitors Burcau July through Septcmbcr 2018-$98,810
TOTAL DUPAGE CONVENTION&VISITORS BUREAU BUDGET FOR 20181S
$344,460.00-TOTAL PAID FOR 2018-YTD―$265,127.14
B. Approval ofPayroll for Pay Period Ending Septcmbcr 8,2018-$762,794.96
C.Village of Oak Brook一 Monthly Financial Rcports―August 2018
D.Ordinances&Rcsolutions
l.RESOLUTION 2018-ETSB―IGA―FSA‐R-1752,A Rcsolution Approving and Authorizing a
NIlemorandunl ofUndcrstanding by and Bctwccn thc Villagc ofOak Brook and the
Erncrgency Telephone System Board ofDuPagc County in Relation to the Firc Station
Alerting Systcm
E. Authorization to Scck Bids or Proposals or Negotiate Contracts:
1. RFP―Fircworks Display(Independcncc Day/Tastc of Oak Brook Cclcbration)
VILLAGE OF OAK BROOK MNUTES―SEPTEMBER 25,2018 Page 2
Motion by Trustee Baar, seconded by Trustee Manzo, to approve the Consent Agenda and
authorize expenditures as presented.
ROLL CALL VOTE:
Ayes: 6 - Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0 - None
Abstain: 0 - None
Absent: 0 - None
Motion carried.
7. ITEMS REMOVED FROM CONSENT AGENDA - None presented
8. ACTIVE BUSINESS
A. Budget Discussion
Trustee Manzo stated that the Village has several financial challenges and for that reason, the budget
process is more important now than ever. Finance Director Paprocki provided a PowerPoint
presentation that included a financial update and factors used in developing 2019 budget requests.
Comments were made and questions were addressed by Finance Director Paprocki.
B. Jorie Boulevard Update
Trustee Tiesenga asked Director Patchin to update the Board on the status of the Jorie Boulevard
Project. Director Patchin stated that in May, 2018, the Village Board approved a Professional
Service Agreement with Hitchcock Design Group to complete a preliminary design for streetscape
enhancements along Jorie Boulevard, Kensington, Kensington Court and Forest Gate. The
preliminary design is completed and ready to be presented to the Village Board. In addition, the
project is included in the proposed 2019 budget.
Tim King (Hitchcock Design Group) provided a PowerPoint presentation regarding the different
improvements and the overall plan. John Mayer (Engineering Resources Associates) gave a short
PowerPoint regarding the street lighting and traffic signal work.
Comments were made from the Board. Mr. King, Mr. Mayer and Director Patchin addressed the
questions and concerns regarding the enhancements. Discussion ensued.
C. Confirmation of Appointments
l) Various Boards, Commissions, and Committees
Plan Commission - Appointment of Richard DiBernardo
President Lalmalani requested a motion to approve the appointment of Richard DiBernardo to the Oak
Brook Plan Commission to fulfill a term that expires in May of 2019.
Motion by Trustee Yusuf, seconded by Trustee Manzo, to approve the appointment of Richard
DiBernardo to the Oak Brook PIan Commission, to fulfill a term that expires in May of 2019.
VOICE VOTE: Motion carried.
Zoning Board of Appeals - Appointment of James Pontrelli
President Lalmalani requested a motion to approve the appointment of James Pontrelli to the Oak
Brook Zoning Board of Appeals to fulfill a term that expires in November 2020.
VILLACE OF OAK BROOK MINUTES _ SEPTEMBER 25,2018 Page 3
Motion by Trustee Yusuf, seconded by Trustee Manzo, to approve the appointment of James
Pontrelli to the Oak Brook Zoning Board of Appeals, to fulfill a term that expires in
November 2020, VOICE VOTE: Motion carried.
Zoning Board of Appeals - Appointment of Wayne Ziemer as Chairman
President Lalmalani requested a motion to approve the appointment of Wayne Ziemer as Chairman
to the Oak Brook Zoning Board of Appeals effective October 1,2018.
Motion by Trustee Baar, seconded by Trustee Yusut to approve the appointment of Wayne
Ziemer as Chairman to the Oak Brook Zoning Board of Appeals, effective October 1, 2018.
VOICE VOTE: Motion carried.
9. INFORMATION & UPDATES
A. Village Manager
Village Manager Ginex discussed the upcoming Sports Core and Budget Meetings.
B. Village Clerk
Village Clerk Pruss reported on the General Election on November 6, 2018.
C. Trustees
Trustee Yusuf commented on the opening of the Illinois Deer Archery Season.
Trustee Baar thanked Champ Davis for his service on the Zoning Board of Appeals.
Trustee Manzo discussed donations for the Taste of Oak Brook and that bringing Polo back to the
Village, was the right decision.
Trustee Tiesenga discussed heritage of the Polo Club and the appeal that it brings to Oak Brook.
D. Village Attomey
Village Attorney Jones had nothing to report.
E. Village President
Information Technology Director Fox reported on the construction of the new monopole tower.
Police Chief Kruger said that he would be traveling to Springfield to represent the Village in the
Govemor's Hometown Award, the Healing Field is a finalist for the award.
Public Works Director Patchin reported that staff is working on utility work around the Sports Core
property and plantings around the Village.
Development Services Director Tony Budzikowski thanked Simon Sheers and Champ Davis for their
service on the Plan Commission and Zoning Board of Appeals, respectively. He also reminded
everyone that October 15th is the Plan Commission's Public Hearing date for the Commercials Areas
Revitalization Plan.
10. ADJOURNMENT
Motion by Trustee Yusuf, seconded by Trustee Manzo, to adjourn the Regular Meeting of the
Board of Trustees at 8:40 p.m. VOICE VOTE: Motion carried.
VILLAGE OF OAK BROOK MINUTES _ SEPTEMBER 25,2018 Page 4
ATTEST:
Charlotte K. Pruss
Village Clerk
VILLAGE OF OAK BROOK MINUTES _ SEPTEMBER 25,2018 Page 5