Minutes - 09/25/2018 - Board of Trustees (2)VILLAGE OF OAK BROOK MINUTES – SEPTEMBER 25, 2018 Page 1
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Gopal
Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at 7:03 pm. The
Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: Trustees John Baar, Philip Cuevas, Michael Manzo, Moin Saiyed, Edward Tiesenga, Asif
Yusuf, President Gopal Lalmalani
ABSENT: None
IN ATTENDANCE: Village Manager Rick Ginex, Finance Director Jason Paprocki, Development
Services Director Tony Budzikowski, Information Technology Director Jim Fox, Fire Chief Barry
Liss, Head Librarian Jacob Post, Police Chief Jim Kruger, Public Works Director Doug Patchin,
Village Attorney Greg Jones
3. PRESIDENT’S OPENING COMMENTS
President Gopal Lalmalani thanked everyone for attending the meeting and said that he was honored
to have Mr. Michael Butler, son of founder Mr. Paul Butler, at tonight’s meeting to say a few words
regarding Polo and his former hometown of Oak Brook.
Mr. Butler came to the podium and discussed his vision for Polo in the Village of Oak Brook and said
that he would like to see the Club restored to its former level of prestige.
A. Swearing In of Police Officer
Police Chief Kruger made some introductory remarks and introduced new Police Officer Susan
Gilberti. Village Clerk Pruss swore in Officer Gilberti.
B. Christ Church Update
Dr. David Melvin provided a short video presentation regarding the construction project at Christ
Church.
4. RESIDENT/VISITOR COMMENT: None presented at the time.
5. APPROVAL OF MINUTES
A. Special Executive Meeting Minutes of July 10, 2018
Motion by Trustee Yusuf, seconded by Trustee Manzo, to approve the Special Executive
Meeting Minutes of July 10, 2018. VOICE VOTE: Motion carried.
MINUTES OF THE SEPTEMBER 25,
2018 REGULAR MEETING OF THE
PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF
OAK BROOK APPROVED AS
WRITTEN ON OCTOBER 9, 2018
VILLAGE OF OAK BROOK MINUTES – SEPTEMBER 25, 2018 Page 2
B. Regular Board of Trustees Meeting Minutes of September 11, 2018
Motion by Trustee Yusuf, seconded by Trustee Manzo, to approve the Minutes of Regular
Board of Trustees Meeting Minutes of September 11, 2018. VOICE VOTE: Motion carried.
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
which event, the item will be removed from the Consent Agenda and considered as the first item after
approval of the Consent Agenda.
A. Accounts Payable for Period Ending September 20, 2018 - $1,130,738.24
Significant Items included in Above:
1) LEGAL SERVICES:
a) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C., - Legal Services -
September 12, 2018 - $9,085.00 (FY18 YTD - $88,845.74)
b) Rathje Woodward, LLC - Legal Services – September 10, 2018 - $2,083.50
(FY18 YTD - $56,554.19)
c) Clark Baird Smith, LLP - Legal Services - August 31, 2018 - $1206.00
(FY18 YTD - $27,602.00)
TOTAL LEGAL BUDGET FOR 2018 IS $293,100
TOTAL LEGAL BILLS PAID FOR 2018- YTD - $174,336.43
2) Burns & McDonnell Engineering Co., Inc. - $21,818.55
3) DuPage Water Commission - Aug 2018 - $560,917.24
4) Roesch Ford – Invoice OB17803 - $33, 543.00
5) Commerce Plaza Property LLC - Row/Erosion Bond Check - $51,500.00
6) DuPage Convention & Visitors Bureau July through September 2018 - $98,810
TOTAL DUPAGE CONVENTION & VISITORS BUREAU BUDGET FOR 2018 IS
$344,460.00 – TOTAL PAID FOR 2018 – YTD - $265,127.14
B. Approval of Payroll for Pay Period Ending September 8, 2018 - $762,794.96
C. Village of Oak Brook – Monthly Financial Reports – August 2018
D. Ordinances & Resolutions
1. RESOLUTION 2018-ETSB-IGA-FSA-R-1752, A Resolution Approving and Authorizing a
Memorandum of Understanding by and Between the Village of Oak Brook and the
Emergency Telephone System Board of DuPage County in Relation to the Fire Station
Alerting System
E. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1. RFP - Fireworks Display (Independence Day/Taste of Oak Brook Celebration)
VILLAGE OF OAK BROOK MINUTES – SEPTEMBER 25, 2018 Page 3
Motion by Trustee Baar, seconded by Trustee Manzo, to approve the Consent Agenda and
authorize expenditures as presented.
ROLL CALL VOTE:
Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried.
7. ITEMS REMOVED FROM CONSENT AGENDA - None presented
8. ACTIVE BUSINESS
A. Budget Discussion
Trustee Manzo stated that the Village has several financial challenges and for that reason, the budget
process is more important now than ever. Finance Director Paprocki provided a PowerPoint
presentation that included a financial update and factors used in developing 2019 budget requests.
Comments were made and questions were addressed by Finance Director Paprocki.
B. Jorie Boulevard Update
Trustee Tiesenga asked Director Patchin to update the Board on the status of the Jorie Boulevard
Project. Director Patchin stated that in May, 2018, the Village Board approved a Professional
Service Agreement with Hitchcock Design Group to complete a preliminary design for streetscape
enhancements along Jorie Boulevard, Kensington, Kensington Court and Forest Gate. The
preliminary design is completed and ready to be presented to the Village Board. In addition, the
project is included in the proposed 2019 budget.
Tim King (Hitchcock Design Group) provided a PowerPoint presentation regarding the different
improvements and the overall plan. John Mayer (Engineering Resources Associates) gave a short
PowerPoint regarding the street lighting and traffic signal work.
Comments were made from the Board. Mr. King, Mr. Mayer and Director Patchin addressed the
questions and concerns regarding the enhancements. Discussion ensued.
C. Confirmation of Appointments
1) Various Boards, Commissions, and Committees
Plan Commission - Appointment of Richard DiBernardo
President Lalmalani requested a motion to approve the appointment of Richard DiBernardo to the Oak
Brook Plan Commission to fulfill a term that expires in May of 2019.
Motion by Trustee Yusuf, seconded by Trustee Manzo, to approve the appointment of Richard
DiBernardo to the Oak Brook Plan Commission, to fulfill a term that expires in May of 2019.
VOICE VOTE: Motion carried.
Zoning Board of Appeals - Appointment of James Pontrelli
President Lalmalani requested a motion to approve the appointment of James Pontrelli to the Oak
Brook Zoning Board of Appeals to fulfill a term that expires in November 2020.
VILLAGE OF OAK BROOK MINUTES – SEPTEMBER 25, 2018 Page 4
Motion by Trustee Yusuf, seconded by Trustee Manzo, to approve the appointment of James
Pontrelli to the Oak Brook Zoning Board of Appeals, to fulfill a term that expires in
November 2020. VOICE VOTE: Motion carried.
Zoning Board of Appeals - Appointment of Wayne Ziemer as Chairman
President Lalmalani requested a motion to approve the appointment of Wayne Ziemer as Chairman
to the Oak Brook Zoning Board of Appeals effective October 1, 2018.
Motion by Trustee Baar, seconded by Trustee Yusuf, to approve the appointment of Wayne
Ziemer as Chairman to the Oak Brook Zoning Board of Appeals, effective October 1, 2018.
VOICE VOTE: Motion carried.
9. INFORMATION & UPDATES
A. Village Manager
Village Manager Ginex discussed the upcoming Sports Core and Budget Meetings.
B. Village Clerk
Village Clerk Pruss reported on the General Election on November 6, 2018.
C. Trustees
Trustee Yusuf commented on the opening of the Illinois Deer Archery Season.
Trustee Baar thanked Champ Davis for his service on the Zoning Board of Appeals.
Trustee Manzo discussed donations for the Taste of Oak Brook and that bringing Polo back to the
Village, was the right decision.
Trustee Tiesenga discussed heritage of the Polo Club and the appeal that it brings to Oak Brook.
D. Village Attorney
Village Attorney Jones had nothing to report.
E. Village President
Information Technology Director Fox reported on the construction of the new monopole tower.
Police Chief Kruger said that he would be traveling to Springfield to represent the Village in the
Governor’s Hometown Award, the Healing Field is a finalist for the award.
Public Works Director Patchin reported that staff is working on utility work around the Sports Core
property and plantings around the Village.
Development Services Director Tony Budzikowski thanked Simon Sheers and Champ Davis for their
service on the Plan Commission and Zoning Board of Appeals, respectively. He also reminded
everyone that October 15th is the Plan Commission’s Public Hearing date for the Commercials Areas
Revitalization Plan.
10. ADJOURNMENT
Motion by Trustee Yusuf, seconded by Trustee Manzo, to adjourn the Regular Meeting of the
Board of Trustees at 8:40 p.m. VOICE VOTE: Motion carried.
VILLAGE OF OAK BROOK MINUTES – SEPTEMBER 25, 2018 Page 5
ATTEST:
/s/ Charlotte K. Pruss
Charlotte K. Pruss
Village Clerk