Minutes - 05/22/2018 - Board of Trustees (3) VILLAGE OF MINUTES OF THE MAY 22, 2018 REGULAR
OAK B RQ- K MEETING OF THE PRESIDENT AND BOARD
OF TRUSTEES OF THE VILLAGE OF OAK
BROOK APPROVED AS WRITTEN ON
JUNE 12, 2016
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President
Gopal Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at
7:04 pm. The Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: Trustees John Baar, Philip Cuevas, Michael Manzo (via teleconference), Moin
Saiyed, Edward Tiesenga, Asif Yusuf, President Gopal Lalmalani
ABSENT: None
IN ATTENDANCE: Village Manager Rick Ginex, Finance Director Jason Paprocki,
Development Services Director Tony Budzikowski, Information Technology Director Jim
Fox, Fire Chief Barry Liss, Golf Club Superintendent/Manager Sean Creed, Head
Librarian Jacob Post, Police Chief Jim Kruger, Public Works Director Doug Patchin,
Village Attorney Greg Jones
3. PRESIDENT'S OPENING COMMENTS
President Lahnalani stated that he was removing Items 9.13.2) and 9.13.3) from the agenda.
A. The 2017 Audit Report
President Lahnalani requested for Financial Director Jason Paprocki to present the 2017
Audit Report. Finance Director Paprocki introduced Joe Lightkap, from the Baker Tilly
Virchow Krause, LLP. Mr. Lightkap discussed key highlights from the Comprehensive
Annual Finance Report and the Communications Report.
13. Commercial Revitalization Plan—John Houseal
President Lalmalani introduced John Houseal of Houseal Lavigne, Principal and
Cofounder of Houseal Lavigne Associates. He explained that Mr. Houseal has establishes{
himself as one of the nation's top urban planning professionals with a reputation as a
leader in urban planning, contemporary development practices, and community outreach.
Mr. Houseal has directed, managed and assisted with a wide range of planning
assignments including comprehensive plans, corridor plans, downtown plans,
neighborhood plans, master development/site plans, and more. Houseal Lavigne
Associates was retained by the Village in 2006 to prepare the Village's Commercial
Revitalization Plan. Mr. Houseal narrated a comprehensive Power Point presentation
showing an overview of the Commercial Revitalization Plan.
Development Services Director Tony Budzikowski spoke about the process for
developing the Commercial Revitalization Plan. He explained that the next step in the
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planning process is to have the Plan presented for public hearing before the Plan
Commission.
4. RESIDENTNISITOR COMMENT
The following residents addressed the Village Board regarding the Oak Brook
Commercial Revitalization Plan, how it may effect Oak Brook and its residents:
Residents James Pehta, Karen Bushy, Jerry Wolin, Mort Westman, and Raj Lal.
Comments were made from the Board. Mr. Houseal addressed the questions and concerns
regarding the Commercial Revitalization Plan.
Motion by Trustee Tiesenga, seconded by Trustee Yusuf, to hold a Committee of the
Whole meeting at a future date.
ROLL CALL VOTE:
Ayes: 6—Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0—None
Motion carried.
Residents Raj Lal, Jeff Shay and Dave Carlin addressed the Board regarding the
Commercial Revitalization Plan and the McDonald's property.
5. APPROVAL OF MINUTES
A. Special Executive Meeting Minutes of February 13, 2018
Motion by Trustee Baar, seconded by Trustee Cuevas, to approve the Minutes of the
Special Executive Meeting of February 13, 2018.
ROLL CALL VOTE:
Ayes: 6—Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0— None
Motion carried.
13. Special Executive Meeting Minutes of March 5, 2018
Motion by Trustee Baar, seconded by Trustee Cuevas, to approve the Minutes of the
Special Executive Meeting of March 5, 2018.
ROLL CALL VOTE:
Ayes: 6—Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0—None
Motion carried.
C. Regular Executive Meeting Minutes of March 13, 2018
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Motion by Trustee Yusuf, seconded by Trustee Cuevas, to approve the Minutes of
the Regular Executive Meeting of March 13, 2018.
ROLL CALL VOTE:
Ayes: 6—Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0—None
Motion carried.
D. Special Board of Trustees Meeting Minutes of April 24, 2018
Motion by Trustee Baar, seconded by Trustee Cuevas, to approve the Minutes of the
Special Board of Trustees Meeting of April 24,2018.
Ayes: 6—Trustees Baar, Cuevas, Manzo, Saiyed,Tiesenga, Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0—None
Motion carried.
E. Regular Board of"I'rustees Meeting Minutes of April 24, 2018
Motion by Trustee 13aar, seconded by Trustee Cuevas, to approve the Minutes of the
Regular Board of Trustees Meeting of April 24,2018.
Ayes: 6—Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0—None
Motion carried.
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted
in one motion. There will be no separate discussion of these items unless a Board member
so requests, in which event, the item will be removed from the Consent Agenda and
considered as the first item after approval of the Consent Agenda.
A. Accounts Payable for Period Ending Period Ending, May 17, 2018 - $1,301,790.10
Significant Items included in Above:
1) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C., - Legal Services—
2018 — $12,838.75 (FY18—YTD - $43,921.35)
2) Rathje Woodward, LLC - Legal Services - April 2018 - $ 5333.64
3) Rathje Woodward, LLC - Legal Services - April 2018 - $ 3333.33 (FY18—YTD
- $28,983.96)
4) Clark, Baird, Smith, LLP—Legal Services—2018 - $4,656.50 (FY18— YTD -
$17,784.00)
TOTAL LEGAL. BUDGET FOR 2018 IS $293,100 - TOTAL LEGAL BILLS
PAID FOR 2018- YTD - $93,279.81
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5) DuPage Water Commission—April 2018 - $295,078.96
6) Core & Main—Water Meter Install Project:
Invoice 1773298 - $58,900.00
Invoice 1780099 - $28,490.00
7) SMC—Police Detention Zone Renovation/Addition - $323,450.30
8) Ravenswood Event Services—Taste of Oak Brook - $22,690.00
9) Paramedic Services of Illinois—May 2018 - $44,746.75
10)Zoll Medical Corporation—Monitor/Defibrillator- $30,679.24
11)Health Care Services—BCBS HMO—May 2018 - $29,811.47
12)Health Care Services—BCBS PPO—April 2018 - $158,860.99
13. Approval of Payroll for Pay Period Ending May 5, 2018 - $759,751.36
C. Community Development Referrals
1. McDonald's Corporation, Parking Lot at southwest corner of Commerce Drive
and McDonald's Drive— Final Plat of Subdivision for Two (2) lot Subdivision
I). Authorization to Seek Bids or Proposals or Negotiate Contracts:
1. Beautification Streetscape Enhancement(Jorie Blvd.)
2. 2018 Water Main Improvements (Luthin and Harger)
2018 Street Improvements (Brook Forest, Trinity Lakes, Station # 93
E. Ordinances & Resolutions
1. ORDINANCE 2018-PP-S-1534, An Ordinance Authorizing the Sale, Donation or
Disposal of Certain Items of Personal Property Owned by the Village of Oak
Brook
2. RESOLUTION 2018-PW-V-PG-R-1724, A Resolution Approving The Waiver Of
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Competitive Bidding And Authorizing The Purchase Of Public Works Vehicles
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From Currie Motors
F. Village of Oak Brook - Monthly Financial Reports —April 2018
Motion by Trustee 13aar, seconded by Trustee Cuevas, to approve the Consent
Agenda and authorize the expenditures,with the exception of Item 6.D.1, as
presented.
ROLL CALL VOTE:
Ayes: 6—Trustees Baar, Cuevas,Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0— None
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Motion carried.
Trustee Manzo exited the meeting at approximately 9:01 p.in.
7. ITEMS REMOVED FROM CONSENT AGENDA
6.D.1 Beautification Streetscape Enhancement(Jorie Blvd.)
Trustee Baar asked for clarification regarding the Streetscape enhancements along Jorie
Boulevard. Public Works Director Doug Patchin explained the intent of the plan.
Discussion ensued regarding the raised planters and street lights.
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Motion by Trustee Baar, seconded by Trustee Cuevas, to approve Resolution 2018-
ENG-DESIGN-A(T-EX-R-1725 as amended and award a Professional Engineering
Design Services Agreement to Hitchcock Design Group, Naperville, Illinois, up to
537,900, to complete a Preliminary Design for streetscape enhancements along Jorie
Boulevard, consistent with the beautification improvements along 22nd Street.
ROLL CALL VOTE:
Ayes: 5—Trustees Baar, Cuevas, Saiyed, Tiesenga, Yusuf
Nays: 0—None
Abstain: 0—None
Absent: I — Manzo
Motion carried.
8. BOARD & COMMISSION RECOMMENDATIONS
A. Senior Lifestyle Development Company, 2100—2122 York Road—Amend Special
Use Ordinance S-1183 to permit and allow the construction of a 200-unit senior
housing development
Motion by Trustee Baar, seconded by Trustee Cuevas, to concur with the
recommendations from the Plan Commission and Zoning Board of Appeals and
approve the amendment to the special use for"The Sheridan at Oak Brook", a
luxury senior housing development consisting of 200 apartments subject to the
following conditions:
1. That all previously approved special uses and variations granted to this
property not in conflict with this request will remain in full force and effect;
2. That the project is to be constructed in substantial compliance with the plans
as submitted and approved.
3. To obtain final approval of the proposed variations required to construct the
200-unit senior housing development.
4. To comply with all other applicable rules and ordinances of the Village of Oak
Brook.
5. Notwithstanding the attached exhibits, the applicant shall meet all Village
ordinance requirements at the time of building permit application except as
specifically varied or waived.
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6. Authorize the Village Attorney to prepare the necessary ordinance for final
consideration at the June 12,2018 Board of Trustees meeting.
Trustee Tiesenga asked how this effects the settlement of the lawsuit. Attorney Jones
explained that no final action is being taken. The motion provides direction to prepare the
final ordinances that will be presented at the next meeting, along with the agreement.
ROLL CALL VOTE:
Ayes: 5—Trustees Baar, Cuevas, Saiyed, Tiesenga, Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 1 — Manzo
Motion carried.
I3. Senior Lifestyle Development Company, 2055 Clearwater Drive—Zoning Variations
to permit and allow the construction of a 200-unit senior housing development
Motion by Trustee Baar, seconded by Trustee Cuevas, to approve the requested
variations to Sections 13-14-6F, 13-3-17B.2, 13-10E-3C.2, 13-12-7G.2, 13-
12-7A.1 and 13-124C of the Village Code for the Senior Lifestyle Development to
permit and allow the construction of a 200-unit senior housing development subject
to the following conditions:
1. Obtain final approval of the proposed special use to amend Ordinance
S-1183 to allow for the construction of the senior housing community; and
2. Authorize the Village Attorney to prepare the necessary ordinance for final
consideration at the June 12, 2018 Board of Trustees meeting.
ROLL CALL VOTE:
Ayes: 5—Trustees Baar, Cuevas, Saiyed, Tiesenga, Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 1 —Manzo
Motion carried.
9. ACTIVE BUSINESS
A. Confirmation of Appointments
1. Board of Fire and Police Commission
President Lalmalani stated the he would like the Board to approve the appointment of
Naveen Jain to fulfill a vacant term that expires in May of 2019. Naveen Jain is a 19-year
resident of Oak Brook, has served on the Oak Brook Plan Commission for 3 + years and is
recently retired as Senior Partner from Accenture. President Lalmalani recommended the
reappointment of John Pircon to a term that expires in May of 2021. John Pircon is a 20-
year resident of the Village of Oak Brook and has honorably served on the Oak Brook
Board of Fire and Police Commission since 2013. Both of these appointment
recommendations are for the Board of Fire and Police Commission.
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Motion by Trustee Baar, seconded by Trustee Cuevas, to confirm President
Lalmalani's recommendation to reappoint John Pircon to the Oak Brook Board of
Fire and Police Commission to a term that expires in May 2021 and to appoint
Naveen Jain to fulfill a vacant term to expire in May of 2019.
ROLL CALL VOTE:
Ayes: 5—Trustees Baar, Cuevas, Saiyed, Tiesenga, Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 1 —Manzo
Motion carried.
B. Ordinances & Resolutions
1. RESOLUTION 2018-PL-IS-R-1723, A Resolution Approving the Waiver of
Competitive Bidding and Authorizing the Purchase of Insurance Benefits for
Employees
Motion by Trustee Baar, seconded by Trustee Cuevas, to approve Resolution 2018-
PL-IS-R-1723, a Resolution Approving the Waiver of Competitive Bidding and
Authorizing the Purchase of Insurance Benefits for Employees and direct staff to
execute Agreements after receiving final attorney review with B1ueCross BlueShield
(BC/BS) of Illinois for Group Health Insurance Coverage, Third Party
Administrator (TPA) Service, and Stop Loss Insurance as well as Delta Dental for
Dental, Dearborn National for Life and EyeMed for Vision in the Plan Year starting
July 1, 2018 through June 30, 2019.
Village Manager Ginex introduced Brain Walsh from Vista National. Mr. Walsh narrated
a Power Point presentation regarding the 2018 employee benefits renewal process.
ROLL CALL VO'T'E:
Ayes: 5—Trustees Baar, Cuevas, Saiyed, Tiesenga, Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 1 — Manzo
Motion carried.
2. ORDINANCE 2018-S-1535, An Ordinance Adopting Diamond's 30-Minute 30
Rules of Order
This item was removed from the agenda by President Lalmalani at the beginning of the
meeting.
3. ORDINANCE 2018-CD-PD-RK-G-1128, Ordinance Making Multiple Changes to
the Oak Brook Village Code Regarding Rank Structure Changes in the Police
Department
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This item was removed from the agenda by President Lalmalani at the beginning of the
meeting.
10. INFORMATION & UPDATES
A. Village Manager
Village Manager Ginex said that he met with staff from the Park District to finalize the
date for opening of the pool.
I3. Village Clerk
Village Clerk Pruss reminded everyone that the Village of Oak Brook has live streaming.
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C, Trustees
Trustee Tiesenga reported on an unauthorized mailer that was circulated regarding the
Westmont Oak Brook Hills Development.
Trustee Baar encouraged everyone to become a member of the Bath and Tennis Club.
Trustee Cuevas commented on the mailer regarding Westmont Oak Brook Hills j
Development and that the information is false.
Trustee Yusuf commented on the mailer regarding Westmont Oak Brook Hills
Development and that the claims are untrue.
D. Village Attorney
Village Attorney Jones thanked the Board and Village Clerk Pruss on electronic
participation.
E. Village President
Information Technology Director Jim Fox reported that Village staff met with Adam
Simon, Ancel Klink, and Stu Chapman, Municipal Services Associates to review the
implementation of plan reviews and permitting for Micro Cell Site Installations.
Police Chief Jim Kruger gave an updated on the Police Department construction.
Public Works Director Doug Patchin remarked on the weather and the effect on the new
boat pier at the Bath & Tennis Club.
Development Services Director Tony Budzikowski discussed the approach and provisions
regarding the Micro Cell Site Installations.
f' 11. ADJOURNMENT
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Motion by Trustee Yusuf, seconded by Trustee Cuevas, to adjourn the Regular
Meeting of the Board of Trustees at 9:57 p.m. VOICE VOTE: Motion carried.
ATTEST:
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Charlotte K. Pruss
Village Clerk
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