Minutes - 01/09/2018 - Board of Trustees (2) MINUTES OF THE JANUARY 9, 2018
VILLAGE Or REGULAR MEETING OF THE PRESIDENT
OAK B R AND BOARD OF TRUSTEES OF THE
e VILLAGE OF OAK BROOK APPROVED AS
WRITTEN ON JANUARY 23, 2018
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Gopal Lalmalani in the
Samuel E. Dean Board Room of the Butler Government Center at 7:04 pm.The Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: President Gopal Lalmalani,Trustees John Baar, Philip Cuevas, Michael Manzo, Edward
Tiesenga,Trustee Asif Yusuf
ABSENT: Trustee Moin Saiyed
IN ATTENDANCE:Village Manager Rick Ginex, Finance Director Jason Paprocki, Village Attorney Greg
Jones, Information Technology Director Jim Fox, Police Chief Jim Kruger, Fire Chief Barry Liss, Head
Librarian Jacob Post, Development Services Director Tony Budzikowski, Golf Club Superintendent/Manager
Sean Creed
3. PRESIDENT'S OPENING COMMENTS
President Lalmalani mentioned the passing of Amparo Cuevas, grandmother of Trustee Cuevas, and Trustee
Cuevas made some brief remarks.
A. Resolution of Appreciation—Sports Core Long Range Planning Committee
Village Clerk Pruss read the Resolution.
Motion by Trustee Yusuf,seconded by Trustee Cuevas,to approve this Resolution.
VOICE VOTE: Motion carried.
President Lalmalani wished everyone a Happy New Year.
4. RESIDENT/VISITOR COMMENTS: None presented at this time.
5. APPROVAL OF MINUTES
A. Regular Executive Meeting Minutes of November 28, 2017
Motion by Trustee Baar, seconded by Trustee Manzo,to approve the Minutes of the Executive Meeting
of November 28, 2017. VOICE VOTE: Motion carried.
B. Regular Meeting Minutes of December 12,2017
Motion by Trustee Baar, seconded by Trustee Manzo,to approve the Minutes of the Regular Meeting
of December 12, 2017. VOICE VOTE: Motion carried.
6. CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event, the
item will be removed from the Consent Agenda and considered as the first item after approval of the Consent
Agenda.
A. Accounts Payable for Period Ending:
1) December 21,2017-$963,928.35
2) January 4, 2018-$545,450.05
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Significant Items included in Above:
1) CDS Office Technologies—Extended Warranties for FD Toughbooks-$43,432.00
This agenda item was extracted by President Lalmalani from the agenda to be discussed at a future
meeting in February.
2) IRMA—Net Payment of 2018 Contribution -$304,533.00
3) American Infrastructure Technologies, LLC—Water Meter Vaults—Oakbrook Center-$28,190.50
4) Health Care Service Corporation—BCBS HMO—January 2018-$31,932.75
5) Zoll Medical Corporation—EMS Supplies-$33,640.24
6) Williams Architects—Professional Services—November 2017-$38,817.90
7) Illinois State Treasurer—IDOT—York Road—Village Share-$137,429.67
8) DuPage Water Commission—November 2017-$298,207.04
9) Winkler's Tree Service—2017 Tree Trimming-$26,635.00
10) Civiltech Engineering, Inc.—Professional Services 10/28/17-11/24/17-$21,154.15
B. Approval of Payroll for Pay Period Ending:
1) Fire Department Retroactive Pay—December 15, 2017-$276,723.48
2) December 16,2017-$797,402.28
3) December 30, 2017-$727,449.60
C. Authorization to Seek Bids or Proposals or Negotiate Contracts
1) Golf Course Commodities
D. Development Services Referrals
1) Hannon's Yorkshire Estates Subdivision—601 Harger Road—Final Plat—2-Lot Subdivision
2) Franklin Subdivision—1900 Spring Road—Preliminary and Final Plat—3-Lot Subdivision
E. Ordinances&Resolutions
1) RESOLUTION 2018-SC-AG-EX-R-1686,A Resolution Approving And Authorizing The Execution Of
An Agreement By And Between The Village Of Oak Brook And Eclipse Select Soccer Club, Inc.To
Allow The Use Of A Sports Core Soccer Field
2) RESOLUTION 2018-SC-AG-EX-R-1687,A Resolution Approving And Authorizing The Execution Of
An Agreement By And Between The Village Of Oak Brook And Oak Brook Soccer Club, Inc.To
Allow The Use Of A Sports Core Soccer Field
3) RESOLUTION 2018-SC-GOLF-PG-R-1688,A Resolution Approving The Waiver Of Competitive
Bidding And Authorizing The Purchase Of Golf Merchandise For Resale
4) RESOLUTION 2018-SC-GOLF-PG-R-1692,A Resolution Approving The Waiver Of Competitive
Bidding And Authorizing The Execution Of Purchase Order And Lease Agreement By And Between
The Village Of Oak Brook And E-Z-Go Textron, Inc. In Regard To The Replacement Of Utility And
Golf Carts
5) RESOLUTION 2018-IT-GIS-AG-1689,A Resolution Approving The Waiver Of Competitive Bidding
And Authorizing The Extension Of An Agreement By And Between The Village Of Oak Brook And
Municipal GIS Partners, Inc.To Provide GIS Support Services
6) RESOLUTION 2018-LY-PG-R-1690,A Resolution Approving The Waiver Of Competitive Bidding
And Authorizing The Purchase Of Library Books From Authorized Distributors
7) RESOLUTION 2018-BGC-WW-AG-R-1691,A Resolution Approving And Authorizing The Execution
Of An Agreement By And Between The Village Of Oak Brook And Douglas Floor Covering For The
Removal And Replacement Of Carpet In The West Wing Of The Butler Government Center And To
Repeal Resolution 2017-BGC-WW-AG-R-1684
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8) RESOLUTION 2018-BD-CL-REC-D-R-1697,A Resolution Authorizing The Destruction Of Verbatim
Recordings Of Certain Closed Meetings Of The Village Board Of Trustees
F. Sports Core Loan
G. Village of Oak Brook—Monthly Financial Reports—November 2017
Motion by Trustee Baar, seconded by Trustee Manzo, to approve the Consent Agenda and authorize
the expenditures,with the exception of Items 6.A.6), 6.E.8)and 6.F., as presented.
ROLL CALL VOTE:
Ayes: 5—Trustees Baar,Cuevas, Manzo, Tiesenga,Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 1 —Trustee Saiyed
Motion carried.
7. ITEMS REMOVED FROM CONSENT AGENDA
6.A.6) Williams Architects—Professional Services—November 2017-$38,817.90
Motion by Trustee Manzo, seconded by Trustee Baar,to approve this significant item.
ROLL CALL VOTE:
Ayes: 4—Trustees Baar,Cuevas, Tiesenga,Yusuf
Nays: 1 —Manzo
Abstain: 0—None
Absent: 1 —Trustee Saiyed
Motion carried.
6.E.8) RESOLUTION 2018-BD-CL-REC-D-R-1697,A Resolution Authorizing The Destruction Of Verbatim
Recordings Of Certain Closed Meetings Of The Village Board Of Trustees
Motion by Trustee Manzo, seconded by Trustee Baar,to approve this Resolution.
Comments were made from the Board.
ROLL CALL VOTE:
Ayes: 4—Trustees Baar,Cuevas, Tiesenga,Yusuf
Nays: 1 —Manzo
Abstain: 0—None
Absent: 1 —Trustee Saiyed
Motion carried.
6.F. Sports Core Loan
Motion by Trustee Tiesenga, seconded by Trustee Manzo, to discuss this agenda item.
Trustee Tiesenga discussed this agenda item in relation to the golf surcharge fund. Finance Director
Paprocki provided clarification and addressed Trustee Tiesenga's questions.
ROLL CALL VOTE:
Ayes: 4—Trustees Baar,Cuevas, Manzo,Yusuf
Nays: 1 —Tiesenga
Abstain: 0—None
Absent: 1 —Trustee Saiyed
Motion carried.
8. BOARD&COMMISSION RECOMMENDATIONS
A. Clearwater Development—2100-2122 York Road—Amend Special Use Ordinance S-1183
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Motion by Trustee Baar, seconded by Trustee Cuevas, to concur with the recommendations from the
Plan Commission and Zoning Board of Appeals and approve the amendment to the special use for
"The Sheridan at Oak Brook", a luxury senior housing development consisting of 200 apartments
subject to the following conditions:
1. That all previously approved special uses and variations granted to this
property not in conflict with this request will remain in full force and effect;
2. Obtain final approval of the proposed variations required to construct the 200-
unit senior housing development.
3. Notwithstanding the attached exhibits,the applicant shall meet all Village
ordinance requirements at the time of building permit application except as
specifically varied or waived.
4. Authorize the Village Attorney to prepare the necessary ordinance for final
consideration at the January 23,2018 Board of Trustees meeting.
Trustee Baar spoke in favor of this development.
Mr. Emil Haddad, from Elmhurst, spoke in favor of the senior development. Chuck Thompson, resident and
business owner, spoke on behalf of the senior development.
Attorney Bridget O'Keefe, attorney for the developer, spoke briefly about the senior development, and Robert
Gawraski and John Grissim provided PowerPoint presentations.
Opinions were expressed by the Board.
ROLL CALL VOTE:
Ayes: 1 —Trustee Baar
Nays: 4—Trustees Cuevas, Manzo,Yusuf, Tiesenga
Abstain: 0—None
Absent: 1 —Trustee Saiyed
Motion failed.
Attorney Bridget O'Keefe inquired as to an explanation from the Board members for their opposition to the
development. No explanation was provided.
B. 2055 Clearwater Drive—Senior Lifestyle Development Company—Variations
Motion by Trustee Baar, seconded by Trustee Manzo, that the Village Board approve the requested
variations to Sections 13-3-17B.2, 13-10E-3C.2,13-12-7G.2, 13-12-7A.1 and 13-124C of the Village Code
for the Senior Lifestyle Development to permit and allow the construction of a 200-unit senior housing
development subject to the following conditions:
1. Obtain final approval of the proposed special use to amend Ordinance S-1183 to allow for the
construction of the senior housing community; and
2. Authorize the Village Attorney to prepare the necessary ordinance for final
consideration at the January 23, 2018 Board of Trustees meeting.
ROLL CALL VOTE:
Ayes: 1 —Trustee Baar
Nays: 4—Trustees Cuevas, Manzo,Yusuf, Tiesenga
Abstain: 0—None
Absent: 1 —Trustee Saiyed
Motion failed.
C. 1200 Oak Brook PD Addition—Special Use—Amending S-972
Motion by Trustee Baar, seconded by Trustee Cuevas, to concur with the recommendations from the
Plan Commission and Zoning Board of Appeals and to approve the request to amend Special Use
Ordinance S-972 to allow the construction of a 2,000 square addition on the Butler Government Center
property located at 1200 Oak Brook Road, subject to the following conditions:
1. Construction shall be in substantial conformance to the plans as submitted.
2. All previously approved special uses and variations granted to this property not in conflict
with this request will remain in full force and effect.
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3. Notwithstanding the attached exhibits,the applicant shall meet all Village Ordinance
requirements at the time of building permit application except as specifically varied or
waived.
4. Authorize the Village Attorney to prepare the necessary ordinance for final consideration at
the January 23,2018 Board of Trustees meeting.
Brief discussion ensued.
ROLL CALL VOTE:
Ayes: 4—Trustees Baar, Cuevas, Tiesenga,Yusuf
Nays: 1 —Manzo
Abstain: 0—None
Absent: 1 —Trustee Saiyed
Motion carried.
9. ACTIVE BUSINESS
A. Ordinances&Resolutions
1) RESOLUTION 2018-POLO-AG-R-1695,A Resolution Authorizing The Execution Of A License
Agreement By The Village Of Oak Brook With Pineoak Partners, LLC Relating To The 2018 Polo
Season
Motion by Trustee Baar, seconded by Trustee Manzo, to Approve Resolution — R-2018-POLO-AG-R-
1695, a Resolution Approving a License Agreement Between the Village of Oak Brook and Pineoak
Partners, LLC for the 2018 Polo Season.
Comments were made from the Board and Village Manager Ginex provided clarification.
ROLL CALL VOTE:
Ayes: 4—Trustees Baar,Cuevas, Tiesenga,Yusuf
Nays: 1 —Manzo
Abstain: 0—None
Absent: 1 —Trustee Saiyed
Motion carried.
B. Confirmation of Appointments
1) Zoning Board of Appeals
President Lalmalani discussed the re-appointment of Jeff Bulin.
Motion by Trustee Baar, seconded by Trustee Manzo,to confirm the re-appointment.
VOICE VOTE: Motion carried.
10. INFORMATION & UPDATES
A. Village Manager
Village Manager Ginex reminded the Board that there is a Sports Core Advisory Committee meeting scheduled
for January 11tH
B. Village Clerk
Village Clerk Pruss had nothing to report.
C. Trustees
Trustee Manzo updated those present on the approval by the Westmont Village Board of the development
project on 35"' Road.
D. Village Attorney
Village Attorney Jones had nothing to report.
E. Village President
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Information Technology Director Fox discussed that the plans for the monopole tower are being finalized.
_ Police Chief Kruger urged residents to lock their cars.
Golf Club Superintendent/Manager Creed updated the Board on golf improvements.
11. ADJOURN TO CLOSED SESSON - For the purpose of discussing (1) minutes of meetings lawfully closed
under this act, (2) litigation pending against, affecting, or on behalf of the Village, or probable or imminent
litigation against or by the Village, and (3)appointment, employment, compensation, discipline, performance,
or dismissal of specific employees of the public body or legal counsel for the public body, pursuant to 2(c)(21),
2(c)(11)and 2(c)(1)of the Illinois Open Meetings Act, respectively
Motion by Trustee Yusuf,seconded by Trustee Manzo,to adjourn to closed session at 8:27 p.m.
ROLL CALL VOTE:
Ayes: 5—Trustees Baar, Cuevas, Manzo, Tiesenga, Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 1 —Trustee Saiyed
Motion carried.
12. ADJOURNMENT
Motion by Trustee Yusuf, seconded by Trustee Manzo,to adjourn the Regular Meeting of the Board of
Trustees at 9:04 p.m. VOICE VOTE: Motion carried.
ATTEST:
Charlotte K. Pruss
Village Clerk
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