Minutes - 02/13/2018 - Board of Trustees (4)
VILLAGE OF OAK BROOK MINUTES Page 1 of 6
REGULAR MEETING OF FEBRUARY 13, 2018
MINUTES OF THE FEBRUARY 13, 2018
REGULAR MEETING OF THE PRESIDENT
AND BOARD OF TRUSTEES OF THE
VILLAGE OF OAK BROOK APPROVED AS
WRITTEN OR AMENDED
ON MARCH 13, 2018
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Gopal
Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at 7:05 pm. The
Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: President Gopal Lalmalani, Trustees Philip Cuevas, Michael Manzo, Moin Saiyed,
Edward Tiesenga, Asif Yusuf
ABSENT: Trustee John Baar
IN ATTENDANCE: Village Manager Rick Ginex, Finance Director Jason Paprocki, Village
Attorney Greg Jones, Development Services Director Tony Budzikowski,
Information Technology Director Jim Fox, Police Chief Jim Kruger, Fire Chief
Barry Liss, Public Works Director Doug Patchin, Head Librarian Jacob Post, Golf
Club Superintendent / Manager Sean Creed
3. PRESIDENT’S OPENING COMMENTS
President Lalmalani explained that the regular business of this meeting will be conducted through
Active Business and then move into a Committee of the Whole meeting.
President Lalmalani mentioned the passing of Senior Administrative Assistant Diane Ross and
held a moment of silence in her honor.
President Lalmalani talked about the grand opening of the Roka Akor restaurant and wished
everyone a Happy Valentine’s Day.
4. RESIDENT/VISITOR COMMENT
Resident Alan Koren spoke about the development plans on the Oak Brook Hills property and
the possible stormwater impact on Oak Brook.
Resident Bill Lindeman expressed concerns regarding several topics.
Scott Day is here on behalf of Franklin Partners to answer any questions on agenda item # 8.B.
Resident Tom Moore expressed concerns, in opposition, as a next door neighbor, with issues of
the aesthetics, emotional and financial impact regarding agenda item 8.A-Mr. Hannon’s request
to split one lot to two lots.
Resident Terry O’Malley spoke about water flows that come off of Oak Brook Hills property
and the impact it will have on Oak Brook.
VILLAGE OF OAK BROOK MINUTES Page 2 of 6
REGULAR MEETING OF FEBRUARY 13, 2018
Resident Norine O’Shea questioned the Village Board why they voted against the Senior
Citizen Retirement Community in Clearwater.
5. APPROVAL OF MINUTES
A. Regular Executive Meeting Minutes of January 9, 2018
Motion by Trustee Tiesenga, seconded by Trustee Manzo, to approve the Minutes of the
Regular Executive Meeting of January 9, 2018. VOICE VOTE: Motion carried.
B. Regular Board of Trustees Meeting Minutes of January 23, 2018
Motion by Trustee Yusuf, seconded by Trustee Manzo, to approve the Minutes of the
Regular Meeting of January 23, 2018. VOICE VOTE: Motion carried.
6.
CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted in
one motion. There will be no separate discussion of these items unless a Board member so
requests, in which event, the item will be removed from the Consent Agenda and considered as
the first item after approval of the Consent Agenda.
A. Accounts Payable for Period Ending February 8, 2018 - $958,822.65
Significant Items included in Above:
1) DuPage Convention and Visitors Bureau – September-December 2017 FY17/18 Co Op
Advertising - $80,289.88
2) DuPage Convention and Visitors Bureau –December 2017 Co-op Advertising - $49,160
3) Thomas Engineering Group – 2015 Water Main Construction - $35,115.97
4) Trotter and Associates, Inc. – Water System Master Plan Report/Model - $21,638.59
5) Oak Brook Park District – Pool Management Services – 2018 Season - $255,000
6) Paramedic Services of Illinois, Inc. – Contract Paramedic Services – January 2018 -
$44,746.75
7) Paramedic Services of Illinois, Inc. – Contract Paramedic Services – February 2018 -
$44,746.75
8) Airport Electric Co. – Village’s Electrical Work - $21,333.90
9) Core & Main – Water Meter Installation Project - $44,064
10) Health Care Service Corporation – HMO Premiums – February 2018 - $31,932.75
B. Approval of Payroll for Pay Period Ending January 27, 2018 - $722,841.56
C. Development Services Referrals
1) Referral – 1600 16th Street – Variations
2) Referral – 1919 and 2011 Swift Drive – Variations
3) Referral – 408 Canterberry Lane – Variations
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) Building Department Permit Software
E. Ordinances & Resolutions
1) ORDINANCE 2018-PL-RR-S-1523, An Ordinance Amending Certain Sections of the
Personnel Manual of the Village of Oak Brook.
2) ORDINANCE 2018-PP-S-1524, An Ordinance Authorizing The Sale, Donation Or
Disposal Of Certain Items Of Personal Property Owned By The Village Of Oak Brook
3) RESOLUTION 2018-FD-V-PG-R-1702, A Resolution Approving The Waiver Of
Competitive Bidding And Authorizing The Purchase Of A Fire Administrative Vehicle
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REGULAR MEETING OF FEBRUARY 13, 2018
4) RESOLUTION 2018-FD-PG-EQ-R-1703, A Resolution Approving The Waiver Of
Competitive Bidding And Authorizing The Purchase Of A Monitor/Defibrillator
5) RESOLUTION 2018-AG-MCD-TASTE-FRWRKS-R-1701, A Resolution Approving
A Sponsorship Agreement By And Between McDonalds Corporation And The Village
Of Oak Brook For McDonalds Corporation To Sponsor The Independence Day And
Taste Of Oak Brook Fireworks Show
6) RESOLUTION 2018-ENG-ELEC-B&T-AG-R-1704, A Resolution Approving And
Authorizing A Professional Services Agreement By And Between The Village Of Oak
Brook And Kluber Architects & Engineers For Electrical Engineering Services Related
To An Emergency Generator At The Bath & Tennis Clubhouse
F. Village of Oak Brook – Monthly Financial Report – March 2017
Motion by Trustee Tiesenga, seconded by Trustee Manzo, to approve the Consent Agenda
and authorize expenditures as presented.
ROLL CALL VOTE:
Ayes: 5 – Trustees Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 1 – Trustee Baar
Motion carried.
7. ITEMS REMOVED FROM THE CONSENT AGENDA - None
8. BOARD & COMMISSION RECOMMENDATIONS
A. Hannon’s Yorkshire Estates Subdivision – 601 Harger Road – Final Plat – 2-Lot
Subdivision
Motion by Trustee Tiesenga, seconded by Trustee Yusuf, I move to approve the
applicant’s request for the proposed two-lot Final Plat of Subdivision for the property at
601 Harger Road, subject to the following conditions:
1. The front yard setback and any other technical requirements be added to the plat.
2. Final engineering approval of the final plat of subdivision.
3. Adoption of the resolution necessary to grant the requested final plat of subdivision
which resolution the Village Attorney shall (by this motion) be directed to prepare for
consideration at the February 27, 2018 Board of Trustees meeting.
Discussion included: Development Services Director, Tony Budzikowski explained that the Plan
Commission voted this down and added some general comments from the Plan Commission
meeting.
Resident Mr. Hannon spoke and explained the information he included in the Board packets
regarding the buildability and compliance of the lots. He stated the Tollway has made a
commitment to install a sound wall from the Harger tollway entrance wrapping around to his lot
along the toll road.
Randall Bus, Civil Engineer for Mr. Hannon was present to answer technical questions.
ROLL CALL VOTE:
VILLAGE OF OAK BROOK MINUTES Page 4 of 6
REGULAR MEETING OF FEBRUARY 13, 2018
Ayes: 4 – Trustees Cuevas, Saiyed, Tiesenga, Yusuf
Nays: 1 – Trustee Manzo
Abstain: 0 – None
Absent: 1 – Trustee Baar
Motion carried.
B. Franklin Subdivision – 1900 Spring Road – Preliminary and Final Plat – 3-Lot Subdivision
Motion by Trustee Tiesenga, seconded by Trustee Manzo, to concur with the
recommendation from the Plan Commission to approve the proposed three-lot Preliminary
and Final Plat of Subdivision for the property at 1900 Spring Road, subject to the following
conditions:
1. Engineering approval of the Preliminary and Final Plat
2. Adoption of a resolution necessary to grant the requested Preliminary and Final Plat
which the Village Attorney shall (by this motion) be directed to prepare for
consideration at the February 27, 2018 Board of Trustees meeting.
Discussion included an explanation by Trustee Tiesenga on the proposed plan.
ROLL CALL VOTE:
Ayes: 5 – Trustees Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 1 – Trustee Baar
Motion carried.
9. ACTIVE BUSINESS
A. Ordinances and Resolutions
1) RESOLUTION 2018-AG-LIT-R-1705, A Resolution Approving An Engagement
Agreement With Rathje Woodward, LLC And The Village Of Oak Brook, Illinois For
Attorney Services
Motion by Trustee Cuevas, seconded by Trustee Yusuf, to approve Resolution 2018-AG-
LIT-R-1705, A Resolution Approving an Engagement Agreement with Rathje Woodward,
LLC and The Village of Oak Brook, Illinois for Attorney Services
Trustee Manzo expressed his concerns. Manager Ginex responded to his questions.
ROLL CALL VOTE:
Ayes: 4 – Trustees Cuevas, Saiyed, Tiesenga, Yusuf
Nays: 1 – Trustee Manzo
Abstain: 0 – None
Absent: 1 – Trustee Baar
Motion carried.
The Regular Meeting of the Village Board of Trustees will end at this point and a
Committee-of-the-Whole Meeting will be conducted to discuss financial matters.
10. A. 2018-2022 Income and Expense Outlook and Implications
Trustee Yusuf referred to the power point presentation. Finance Director Jason Paprocki
conducted a refresher power point presentation covering the topics listed below.
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REGULAR MEETING OF FEBRUARY 13, 2018
1) 2018-2022 Five Year Plan
2) 2018-2022 Five Year Plan assuming a 5% decrease in sales tax revenue each year
3) 2018-2022 Five Year Plan assuming a 2% decrease in sales tax revenue each year
4) 2018-2022 Five Year Plan adjusted for no debt issuances and all cash for the PD Project
5) Projected long-term pension payments for 2018 through 2040
Discussion ensued regarding the possibility of a food & beverage tax (1%) as well as the five-
year financial plan, golf surcharge fund.
B. Debt Issuance Discussion
1) Bond Counsel Services
2) Financial Advisor Services
Trustee Yusuf discussed the 3 funding options: debt issuance, use reserves or split 50/50.
Discussion ensued regarding Bond Issuance and Pension payments.
Anthony Micelli from Speer Financial was present to help answer any questions from the
Board. Explained how Bond Issuances work and fees associated with this task. Another option
is taking a bank loan.
Discussion ensued regarding all options of funding. A consensus taken ended in a tie. Three
for cash payment, and three for a 50% cash and 50% loan or bond issuance.
Next meeting Finance Director Jason Paprocki will have a break-down of fees.
11. INFORMATION & UPDATES
A. Village Manager thanked Firefighter/Paramedics Kyle Matosek and Michelle Ruska
for the recent EOC table top exercise. He wants residents to know that staff is very well
prepared, communication is excellent, it was an exceptional exercise.
B. Village Clerk reported thanked Public Works for the clean streets during the last snow
event. March 20th is a primary election, last day to register or transfer voter registration at
Oak Brook is February 20th, last day to register on line is March 4th, last days to register at
the County and/or early voting is February 21st –March 20th. Location at Yorktown has
moved to location #28. Ballots will not be ready until February 12th for early voting. Oak
Brook will only have five polling places open instead of seven.
C. Trustees
Trustees Yusuf explained that there were several viewpoints and differences advocated
tonight which were all good. Received comments from the snow storm and explained what
happens in big snow events with Village crews working over long periods of time. Public
Works Director Doug Patchin explained the process of side streets versus major thorough
fares and public safety needs. Trustee Cuevas received a letter from a resident on York Road regarding issues with the
tollway. Some of the issues have been addressed by the tollway. The construction traffic
at that location (York and Harger Roads) is challenging due to the merged lane from the
tollway and construction traffic simultaneously. Sad news, a Chicago police officer was
killed in line of duty tonight.
VILLAGE OF OAK BROOK MINUTES Page 6 of 6 REGULAR MEETING OF FEBRUARY 13, 2018
ATTEST:
Charlotte K. Pruss
Village Clerk
Trustee Manzo spoke about the Oak Brook Hills development that will affect traffic and
flooding issues in Oak Brook, as well as the request for lot divisions in Oak Brook that keep
coming up.
Trustee Tiesenga spoke about President Lincolns Birthday and how the culture seems to
have somewhat forgotten about Lincoln.
D.Village Attorney had nothing to report.
E.Village President nothing to report.
Information Technology Director Jim Fox reported that the 2016 RFP print management
project has shown a savings of a little over $13,400 overall.
Police Chief Kruger mentioned that on Saturday morning from 8:00 a.m. – 11:00 a.m. the
Police Department will be serving breakfast to patrons at Blueberry Hill as part of the Tip-
a-Cop fundraiser and on March 3rd, the Polar Plunge will be held at the Bath & Tennis Club
pond. Both fundraisers will support Special Olympics.
Public Works Director Doug Patchin reported that the tollway has scheduled night time
closures of York Rd for bridge deck removal and beams on February 23, 24, & 25. They
will put up signs for advance notice. Requested an alternate route for emergency vehicles
during the closures.
Golf Club Manager Sean Creed reported with the recent snow has some cross country
skiing on the grounds and the sled hill was packed.
12.ADJOURNMENT
Motion by Trustee Yusuf, seconded by Trustee Cuevas, to adjourn the Regular Meeting of
the Board of Trustees at 8:51 p.m. VOICE VOTE: Motion carried.
Charlotte K. Pruss /s/