Loading...
Minutes - 02/27/2018 - Board of Trustees (4) VILLAGE OF OAK BROOK MINUTES Page 1 of 6 REGULAR MEETING OF FEBRUARY 27, 2018 MINUTES OF THE FEBRUARY 27, 2018 REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON MARCH 27, 2018 1. CALL TO ORDER The Regular Meeting of the Village Board of Trustees was called to order by President Gopal Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at 7:06 pm. The Pledge of Allegiance was given. 2. ROLL CALL Village Clerk Charlotte Pruss called the roll with the following persons PRESENT: President Gopal Lalmalani, Trustees John Baar, Philip Cuevas, Michael Manzo, Moin Saiyed, Edward Tiesenga, Asif Yusuf ABSENT: None IN ATTENDANCE: Village Manager Rick Ginex, Finance Director Jason Paprocki, Village Attorney Greg Jones, Development Services Director Tony Budzikowski, Information Technology Director Jim Fox, Police Chief Jim Kruger, Fire Chief Barry Liss, Public Works Director Doug Patchin, Head Librarian Jacob Post, Golf Club Superintendent / Manager Sean Creed 3. PRESIDENT’S OPENING COMMENTS President Lalmalani welcomed everyone to the meeting. He then shared news of the passing of Board of Fire and Police Commission Chairman Ed Main and conducted a moment of silence in his honor. A. Officer and Civilian Employee of the Year Awards Police Chief Kruger read two bios and presented Allison Kern with the Officer of the Year Award and Kassy Polivka with the Civilian Employee of the Year Award. 4. RESIDENT/VISITOR COMMENT At the request of the residents who signed up to speak, they wish to address their concerns during Active Business on the Agenda. 5. APPROVAL OF MINUTES A. Special Board of Trustees Meeting Minutes of February 5, 2018 Motion by Trustee Yusuf, seconded by Trustee Manzo, to approve the Minutes of the Special Board of Trustees Meeting of February 5, 2018. VOICE VOTE: Motion carried. 6. CONSENT AGENDA All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Board member so requests, in which event, the item will be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda. VILLAGE OF OAK BROOK MINUTES Page 2 of 6 REGULAR MEETING OF FEBRUARY 27, 2018 A. Accounts Payable for Period Ending February 22, 2018 - $872,103.03 Significant Items included in Above: 1) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C., - Legal Services – January 2018 - $9,108.23 (FY18 – YTD - $9,108.23) 2) Clark, Baird, Smith, LLP – Legal Services – January 2018 - $5,236.50 (FY18 – YTD - $5,236.50) TOTAL LEGAL BUDGET FOR 2018 IS $293,070.00 TOTAL LEGAL BILLS PAID FOR 2018 – YTD - $14,672.73 3) Health Care Services –BCBS – PPO – January 2018 - $224,499.14 4) Health Care Services –BCBS – HMO – March 2018 - $31,932.75 5) DuPage Water Commission – January 2018 - $365,799.92 B. Approval of Payroll for Pay Period Ending February 10, 2018 - $757,990.59 C. Development Services Referrals 1) 1950 Spring Road – Special Use – Outdoor Dining Area Adjacent to a Restaurant 2) 3824 York Road – Certificate of Appropriateness – Amend Existing Signage D. Authorization to Seek Bids or Proposals or Negotiate Contracts: 1) Golf Course Cart Path Paving 2) Alarm Board Monitoring Services E. Ordinances & Resolutions 1) RESOLUTION 2018-SR-FP-EX-R-1705 Hannnon’s Yorkshire Estates Subdivision – 601 Harger Road – Final Plat – 2-Lot Subdivision 2) RESOLUTION 2018-SR-FR\P-EX-R-1706 Franklin Subdivision – 1900 Spring Road – Final Plat – 3-Lot Subdivision 3) RESOLUTION 2018-PD-V-PG-R-1709, A Resolution Approving the Waiver of Competitive Bidding and Authorizing the Purchase of Police Vehicles Through Suburban Purchasing Cooperative From Currie Motors And Roesch Ford 4) RESOLUTION 2018-SC-GOLF-R-1708 A Resolution Authorizing the Purchase of Golf Commodities for the Oak Brook Golf Course F. Village of oak Brook – Monthly Financial Reports – January 2018 Motion by Trustee Tiesenga, seconded by Trustee Manzo, to approve the Consent Agenda and authorize expenditures as presented. ROLL CALL VOTE: Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf Nays: 0 – None Abstain: 0 – None Absent: 0 - None Motion carried. 7. ITEMS REMOVED FROM THE CONSENT AGENDA - None 8. ACTIVE BUSINESS A. Cellular Communication Discussion Trustee Tiesenga introduced Information Technology Services Director Jim Fox whom explained that T-Mobile approached the Village regarding the addition of adding cellular VILLAGE OF OAK BROOK MINUTES Page 3 of 6 REGULAR MEETING OF FEBRUARY 27, 2018 phone services to two Village-owned properties. He explained the locations the Village currently has cellular phone equipment and who the carriers are. 1) 2011 Windsor Drive – Discussion – Water tower does not currently have any cellular equipment on it. 2) New Tower – Oak Brook Road & Meyers Road – Discussion – T-Mobile is proposing to build a tower location on Village owned property on the southeast side of the property, turn the building over to the Village and they then would rent the space from the Village. Jim Fox introduced Lauren Neil from T-Mobile who explained the tower height and location on the west side of the Village. This will improve cellular communications to the residents in the Village. B. Oak Brook Hills 35th Street Discussion Resident comments: Resident Alan Koren spoke about the Oak Brook Hills development plans and the possible stormwater impact on Oak Brook. Resident Bob Ivarson, presented 4 slides showing watershed divides, wetlands, fresh water ponds and fresh water green emergent, federally, state and locally regulated floodways as it relates to the Oak Brook Hills development and possible impact on Oak Brook. Resident Terry O’Malley showed a video of Lake Breakenridge flowing into the Bronswood Creek area as it relates to stormwater run-off from the Oak Brook Hills development. C. Zoning Ordinance Amendment - Emergency and Health Related Transportation for Age- Restricted Facilities Motion by Trustee Tiesenga, seconded by Trustee Manzo, to direct the Village Attorney and Staff to draft the necessary provisions for the text amendment to the Zoning Ordinance for emergency and health related transportation for age restricted residential facilities. VOICE VOTE: Motion carried. Trustee Tiesenga spoke about the amount of proposals coming to the Village for apartment buildings and a call for innovation. This request is specific to age restricted facilities and the range of medical care and medical transport or lack thereof. Attorney Jones explained the Village public process that this zoning ordinance will have to go through. President Lalmalani stated that having an ambulance on-call on-site is always a benefit. D. Ordinances and Resolutions 1) RESOLUTION 2018-IGA-RTA-LST-MILE-R-1707 A Resolution Authorizing the Execution of an Intergovernmental Agreement Between the Village of Oak Brook and The Regional Transportation Authority Regarding “Last-Mile Services” VILLAGE OF OAK BROOK MINUTES Page 4 of 6 REGULAR MEETING OF FEBRUARY 27, 2018 Motion by Trustee Yusuf, seconded by Trustee Cuevas, to approve Resolution 2018- IGA- RTA-LST-MILE-R-1707 A Resolution Authorizing an Intergovernmental Agreement Between the Village of Oak Brook and The Regional Transportation Authority Regarding Last-Mile Services. VOICE VOTE: Motion carried. Manager Ginex explained that at the RTA Feb. meeting they approved the intergovernmental agreement. Received 3 bids which are under review. Will come back to the Board with an agreement with the vendor. Discussion ensued. 2) ORDINANCE 2018-SC-EX-G-1124, An Ordinance Amending Chapter 2 of Title 12, Entitled “Recreational Facilities” of the Village Code of the Village of Oak Brook, Illinois (Golf Club Fees) Motion by Trustee Baar, seconded by Trustee Cuevas, for passage of Ordinance Amending Chapter 2 of Title 12, Entitled Oak Brook Golf Club, of the Village Code of the Village of Oak Brook, Illinois. VOICE VOTE: Motion carried. 3) An Ordinance Amending Chapter 2 of Title 12, Entitled “Recreational Facilities” of the Village Code of the Village of Oak Brook, Illinois – (Bath & Tennis Club, Swim & Tennis Fees) Motion by Trustee Baar, seconded by Trustee Saiyed, to approve An Ordinance Amending Chapter 2 of Title 12, Entitled “Recreational Facilities” of the Village Code of the Village of Oak Brook, Illinois. VOICE VOTE: Motion carried. E. Police Department Build Out Financing Discussion Trustee Manzo stated that this has been discussed at the last Board meeting and Finance Director Paprocki was to provide additional information on options. Finance Director Jason Paprocki provided four different options that was included in the agenda packet for tonight’s meeting. Discussion ensued. Direction determined by the Board is to go 50% cash and 50% loan. 9. INFORMATION & UPDATES A. Village Manager – Nothing to report. B. Village Clerk –Election is March 20th. Early voting starts Monday March 5, 2018. Sample ballots are on line. C. Trustees: Trustee Yusuf – Please vote and make an educated choice. Trustee Baar – talked about Ed Main, what a good, modest person he was with a real commitment to serve. Trustee Baar reiterated Ed Main’s past and present public service, adding that he served with honor and dedication and will be sorely missed. Prayers go out to his family. Trustee Manzo –echoed Trustee Baar’s sentiments about Ed Main. Complimented the Police Department for working at Blueberry Hill and raising funds for Special Olympics. He spoke regarding the Oak Brook Hills Development, the Village is fortunate to have very VILLAGE OF OAK BROOK MINUTES Page 5 of 6 REGULAR MEETING OF FEBRUARY 27, 2018 talented individuals and hopefully we can do whatever we can to help our residents in that area. Trustee Tiesenga – spoke about Ed Main. Explained that is was Ed Main who asked him if he was interested in running as Trustee. Stated that the Oak Brook Club is a model of how things were run and the reason for that was because of Ed Main. Also saying goodbye to Lord and Taylor. They will not be renewing their lease. He thanked Lord & Taylor for enriching our community for all those years. D. Village Attorney - nothing to report. E. Village President- nothing to report. Information Technology Director Jim Fox – busy working with Public Works and the Finance Department behind the scenes to ensure that the new water meters operate smoothly with the water billing and meter reading equipment is working properly. Police Chief Kruger – reminded everyone as weather gets nicer, kids will be outside around the streets, to please be mindful when driving. March 3, 2018, Special Olympics Torch Run Polar Plunge at the Bath & Tennis Club. Public Works Director Doug Patchin – expanded on what Jim Fox said, regarding the water meter install. There is a lot of data conversion with files and propagation for meter reading. The first set of letters to residents were mailed out Monday. In attempting to be proactive, advanced notification to the Homeowner Associations Presidents was done and sent out immediately to their residents which caused a flurry of calls to schedule appointments. This project will be done in residential phases, so all residents will receive a letter from the Village and United Meters Inc. Once the resident receives the letter, please call United Meters for the appointment. Weather permitting Homer Tree Service will be starting at the B & T tomorrow. Golf Club Manager Sean Creed – Ed Main was a very good friend of the golf course. He liked Ed Main to the Merrill Lynch commercial “when Ed spoke everyone listened” that’s why they put him on the 1st tee. Finance Director Jason Paprocki – updates on the sales tax revenues from the holidays will be coming at the end of March. November numbers were down from last year. Fire Chief Barry Liss – Wednesday, March 7th will kick off the Fire Departments first Citizens Fire Academy. There is still some openings if anyone is interested. 10. ADJOURN TO CLOSED SESSON - For the purpose of discussing litigation pending against, affecting, or on behalf of the Village, or probable or imminent litigation against or by the Village, pursuant to 2(c)(11) of the Illinois Open Meetings Act, respectively Motion by Trustee Cuevas, seconded by Trustee Manzo to adjourn to closed session at 8:55 p.m. ROLL CALL VOTE: Ayes: 4 – Trustees Cuevas, Saiyed, Tiesenga, Yusuf VILLAGE OF OAK BROOK MINUTES Page 6 of 6 REGULAR MEETING OF FEBRUARY 27, 2018 ATTEST: Charlotte K. Pruss /s/ Charlotte K. Pruss Village Clerk Nays: 0 – None Abstain: 0 – None Absent: 2 - Trustees Baar, Manzo Motion carried. 11. ADJOURNMENT Motion by Trustee Manzo seconded by Trustee Yusuf to adjourn the Regular Meeting of the Board of Trustees at 9:34 p.m. VOICE VOTE: Motion carried.