Minutes - 04/24/2018 - Board of Trustees (4) MINUTES OF THE APRIL 24, 2018
V11 AGF cif REGULAR MEETING OF THE PRESIDENT
OA V B T7 K AND BOARD OF TRUSTEES OF THE
1�. 'Nye _ VILLAGE OF OAK BROOK APPROVED AS
' ' WRITTEN ON MAY 22, 2018
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President
Gopal Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center
at 7:03 pm. The Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: Trustees John Baar, Philip Cuevas, Michael Manzo, Moin Saiyed, Edward
Tiesenga, Asif Yusuf, President Gopal Lalmalani
ABSENT: None
IN ATTENDANCE: Village Manager Rick Ginex, Finance Director Jason Paprocki,
Information Technology Director Jim Fox, Fire Chief Barry Liss, Head Librarian Jacob
Post, Public Works Director Doug Patchin, Village Attorney Greg Jones, Village
Planner Rebecca Von Drasek.
3. PRESIDENT'S OPENING COMMENTS
President Lalmalani mentioned the passing of Oak Brook resident, Ronald Kocour, on
March 15, 2018. President Lalmalani asked for a moment of silence in honor of Ron
Kocour and the Kocour Family.
President Lalmalani discussed that he and Trustee Tiesenga will be attending the
DuPage Mayors and Mangers Conference in Springfield.
President Lamalani mentioned that there is an opening for an appointment on the Board
of Fire and Police Commission. He encouraged residents to get involved by applying
for appointments on various boards, commissions or committees.
4. RESIDENT/VISITOR COMMENT
There were no resident/visitor comments at this time.
5. APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting of March 27, 2018
Motion by Trustee Manzo, seconded by Trustee Cuevas, to approve the Minutes
of the Regular Board of Trustees Meeting of March 27,2018. VOICE VOTE:
Motion carried.
6. CONSENT AGENDA:
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y All items on the Consent Agenda are considered to be routine in nature and will be
enacted in one motion. There will be no separate discussion of these items unless a Board
member so requests, in which event, the item will be removed from the Consent Agenda
and considered as the first item after approval of the Consent Agenda.
A. Accounts Payable for Period Ending April 19, 2018 - $ 724,429.40
Significant Items included in Above:
1) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C., - Legal Services—
March 2018 - $12,511.32 (FYI 8 —YTD - $31,082.60)
2) Rathje Woodward, LLC - Legal Services - March 2018 - $3,333.33 (FYI 8 —
YTD - $20,316.99)
3) Rathje Woodward, LLC - Legal Services - February/March 2018 - $10,317.00
(FYI 8 —YTD - $20,316.99)
4) Clark, Baird, Smith, LLP—Legal Services—March 2018 - $3,052.00 (FYI 8 —
YTD - $13,217.50)
TOTAL LEGAL, BUDGET FOR 2018 IS $293,100 - TOTAL LEGAL BILLS
PAID FOR 2018- YTD - $66,279.59
5) DuPage Water Commission—March 2018 - $353,756.08
6) Core & Main—Water Meter Install Project:
Invoice I646846 - $44,352.00
Invoice I702831 - $22,665.00
B. Approval of Payroll for Pay Period Ending April 7, 2018 - $727,039.31
C. Community Development Referrals
1. Wennes Estate Subdivision—3622 York Road—Preliminary Plat of
Subdivision, Final Plat of Subdivision and Subdivision Code Variations
D. Ordinances & Resolutions
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1. ORDINANCE 2018-ZO-DP+CA-EX-S-1529, An Ordinance Approving a
Certificate of Appropriateness for the Property Located at 3824 York Road in
the Village of Oak Brook, Illinois
2. ORDINANCE 2018-PP-S-1530, An Ordinance Authorizing the Sale, Donation
or Disposal of Certain Items of Personal Property Owned by the Village of Oak
Brook
3. RESOLUTION 2018-DUP-NPDES-IGA-R-1719, A Resolution Approving and
Authorizing the Execution of an Intergovernmental Agreement By and Between
the Village of Oak Brook and DuPage County in Relation to the
Implementation of the National Pollutant Discharge Elimination System
(NPDES) Program in the Salt Creek Watershed
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4. RESOLUTION 2018-ENG-DESIGN-AG-EX-R-1720, A Resolution Approving
and Authorizing a Professional Services Agreement By and Between the
Village of Oak Brook and Christopher B. Burke Engineering, LTD., for
Engineering Services for the Salt Storage Facility Design
E. Village of Oak Brook --Monthly Financial Report—March 2018
Motion by Trustee Baar, seconded by Trustee Cuevas, to approve the Consent
Agenda and authorize the expenditures,with the exception of Item 6.C.1, as
presented.
ROLL CALL VOTE:
Ayes: 6—Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0 —None
Abstain: 0 —None
Absent: 0—None
Motion carried.
7. ITEMS REMOVED FROM CONSENT AGENDA
C. Community Development Referrals
2. Wennes Estate Subdivision—3622 York Road—Preliminary Plat of
Subdivision, Final Plat of Subdivision and Subdivision Code Variations
This agenda item was discussed after Agenda Item 48. B.
Motion by Trustee Manzo, seconded by Trustee Saiyed, to approve the
Preliminary Plat of Subdivision, Final Plat of Subdivision and Subdivision Code
Variations.
ROLL CALL VOTE:
Ayes: 5—Trustees Baar, Cuevas, Saiyed, Tiesenga, Yusuf
Nays: 1 —Manzo
Abstain: 0—None
Absent: 0—None
Motion carried.
8. BOARD & COMMISSION RECOMMENDATIONS
A. Shake Shack - 1950 Spring Road— Special Use—Outdoor Dining Area Adjacent to
a Restaurant
Motion by Trustee Baar, seconded by Trustee Manzo, to concur with the
recommendations from the Plan Commission and Zoning Board of Appeals
approving the special use for an outdoor dining area for the property at 1950
Spring Road subject to the following conditions:
1. The development of the outdoor dining area shall be in substantial
conformance with the plans as submitted and approved;
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2. The restaurant will be responsible for maintaining and cleaning the outdoor
dining area and shall comply with all applicable requirements of the DuPage
County Health Department;
3. The outdoor dining area will be operated in accordance with the following
rules of operation:
a. A maximum seating capacity for 64 patrons may be provided in the
outdoor dining area;
b. There will be no live entertainment in the outdoor dining area;
4. Compliance with all other applicable rules and ordinances of the Village of
Oak Brook, including maintaining required aisle width at all times;
5. Notwithstanding the attached exhibits, the applicant shall meet all Village
Ordinance requirements at the time of building permit application except as
specifically varied or waived"; and
6. Authorize the Village Attorney to prepare the necessary ordinance for final
consideration at the May 8, 2018 Board of Trustees meeting.
ROLL CALL VOTE:
Ayes: 6—Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga,Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0 —None
Motion carried.
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9. ACTIVE BUSINESS
A. Ordinances & Resolutions
1. ORDINANCE 2018-BU-AMEND-S-1528, An Ordinance Authorizing an
Amendment to the 2018 Budget
Motion by Trustee Baar, seconded by Trustee Cuevas, to approve Ordinance
2018-BU-AMEND-S-1528 "An Ordinance Authorizing an Amendment to the 2018
Budget".
Comments were made from the Board and Fire Chief Barry Liss provided clarification
of the request.
Motion by Trustee Yusuf, seconded by Trustee Saiyed, for a friendly amendment
to approve two expenditures, Station 93 and the Protective Fire Gear.
AMENDMENT ROLL CALL VOTE:
Ayes: 4 —Trustees Baar, Cuevas, Saiyed, Yusuf
Nays: 2 —Manzo, Tiesenga
Abstain: 0—None
Absent: 0 —None
Motion carried.
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ORIGNAL MOTION ROLL CALL VOTE:
Ayes: 3 —Trustees Baar, Cuevas, Saiyed
Nays: 3 —Manzo, Tiesenga, Yusuf
Abstain: 0 —None
Absent: 0—None
Motion fails.
2. RESOLUTION 2018-R-1718, A Resolution Authorizing the Execution of a
Contract for a Replacement Sign for the Oak Brook Bath & Tennis Club
Motion by Trustee Baar, seconded by Trustee Cuevas, to approve Resolution
2018-R-1718, A Resolution Approving A Proposal Between Parvin-Clauss Sign
Company, Inc., and the Village of Oak Brook for a New Monument Entrance Sign
for the Oak Brook Bath and Tennis Club.
Village Manager Ginex discussed the background and the process regarding the
concept for the new sign.
ROLL CALL VOTE:
Ayes: 6 —Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0—None
Motion carried.
B. Wennes Estate — 3622 York Road - Vacation Plat of Vacation for a portion of the
Luthin Road Right-of-Way
Motion by Trustee Baar, seconded by Trustee Yusuf, to approve a Plat of
Vacation for .201-acres of the Luthin Road Right-of-Way for the Wennes Estates
Subdivision at 3622 York Road subject to the following conditions:
1. Final engineering approval of the Plat of Vacation; and
2. Authorize the Village Attorney to prepare the necessary Ordinance for a Plat
of Vacation for consideration at the May 8, 2018 Board of Trustees meeting.
Attorney Kevin Carrara presented the background and history of the property.
The following residents addressed the Village Board regarding the Wennes Estate—3622
York Road—Plat of Vacation.
Residents Larry Herman, Allyn Schawb, Scott Day (representing several residents),
Mary Anne Clark, Frank Scarpiniti, Rita Girgis, Sam Girgis, Michael Dralle,Netasha
Scarpimite, Ed Cladek, and Don Adler.
1 Opinions were expressed by the Board.
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ROLL CALL VOTE:
Ayes: 5—Trustees Baar, Cuevas, Saiyed, Tiesenga,Yusuf
Nays: 1 —Manzo
Abstain: 0—None
Absent: 0 —None
Motion carried.
10. INFORMATION & UPDATES
A. Village Manager
Village Manger Ginex mentioned that tomorrow is Administrative Professional's Day
and thanked his staff for a great job.
B. Village Clerk
Village Clerk Pruss had nothing to report.
C. Trustees
Trustee Yusuf stated that the days are getting longer and to be safe when walking and
driving.
Trustee Saiyed noted that when they vote, it is always in the best interest for the
Village of Oak Brook.
Trustee Cuevas thanked Fire Chief Liss and the Fire Department for their help with the
neighboring communities.
Trustee Barr noted that he and his wife graduated from the Citizens Fire Academy and
commend the work from the Fire Department.
Trustee Saiyed left the meeting at 8:46 PM
Trustee Tiesenga discussed the parking regulations at the Oak Brook Mall,
Trustee Manzo left the meeting at 8:52 PM
D. Village Attorney
Village Attorney had nothing to report.
E. Village President
Fire Chief Liss thanked the Board for supporting the request and for the compliments
regarding the Citizens Fire Academy.
Head Librarian Post gave and update on the activities from National Library Week.
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11. ADJOURNMENT
Motion by Trustee Yusuf, seconded by Trustee Cuevas, to adjourn the Regular
Meeting of the Board of Trustees at 8:54 p.m. VOICE VOTE: Motion carried.
ATTEST:
Charlotte K. Pruss
Village Clerk
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