Minutes - 05/08/2018 - Board of Trustees (4) VILLAGE OF MINUTES OF THE MAY 8, 2018 REGULAR
OAK B R (�K MEETING OF THE PRESIDENT AND
BOARD OF TRUSTEES OF THE VILLAGE
OF OAK BROOK APPROVED AS WRITTEN
ON JUNE 12, 2016
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President
Gopal Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at
7:00 pm. The Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: Trustees John Baar, Philip Cuevas, Michael Manzo, Moin Saiyed, Edward
Tiesenga, Asif Yusuf, President Gopal Lalmalani
ABSENT: None
IN ATTENDANCE: Village Manager Rick Ginex, Finance Director Jason Paprocki,
Development Services Director Tony Budzikowski, Information Technology Director Jim
Fox, Golf Club Superintendent/ Manager Sean Creed, Head Librarian Jacob Post, Police
Chief Jim Kruger, Public Works Director Doug Patchin, Village Attorney Greg Jones,
Battalion Chief.teff Marciniak
3. PRESIDENT'S OPENING COMMENTS
President Lalmalani stated that he was moving Item #8.A.1) to immediately follow
Opening Comments and removed Item 8.A.2) from the agenda.
President Lalmalani said he was very sorry to report that Oak Brook Resident, Peter
Huizenga passed away on May 2nd. Peter was President of the Ginger Creek Homeowner
Association for many years. He served in the US Army Reserve, and served at the law
firm of Hlustik, Huizenga, Williams and Vanderwoude. In 1968, Peter joined his family's
garbage business that evolved into Waste Management where he was Director of Waste
Management and held various officer positions for 30 years. He was also very active with
many not-for-profit organizations. President Lalmalani asked for a moment of silence to
honor Mr. Peter Huizenga and his family.
President Lalmalani noted that last week he and Trustee Tiesenga went to Springfield with
the DuPage Mayors and Managers Conference and met with some of the legislators. He
updated those present with several of the significant items from the conference. President
Lalmalani asked Trustee Tiesenga to expand on the meeting. Trustee Tiesenga expanded
on the significant items and gave his perspective of the conference.
8.A.1 RESOLUTION 2018-CNTRCT-PD-FOP-R-1722, A Resolution Approving an
Agreement By and Between the Village of Oak Brook and the Fraternal Order of
Police Labor Council
Motion by Trustee Baar, seconded by Trustee Saiyed, to approve Resolution 2018-
CNTRCT-PD-FOP-R-1722,A Resolution Approving a Collective Bargaining Agreement
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with Fraternal Order of Police Labor Council and the Village of Oak Brook from
January 1,2018 through December 31,2020.
Trustee Manzo expressed opposition to the negotiations and the terms of the contract.
Comments were made and discussion ensued regarding the bargaining agreement.
ROLL CALL VOTE:
Ayes: 5—Trustees Baar, Cuevas, Saiyed, Tiesenga, Yusuf
Nays: 1 —Trustee Manzo
Abstain: 0—None
Absent: 0—None
Motion carried.
4. RESIDENT/VISITOR COMMENT
There were no resident/visitor comments at this time.
5. APPROVAL OF MINUTES
A. Regular Executive Meeting Minutes of January 23, 2018
Motion by Trustee Yusuf, seconded by Trustee Manzo, to approve the Minutes of the
Regular Executive Meeting of January 23,2018. VOICE VOTE: Motion carried.
B. Special Executive Meeting Minutes of February 05, 2018
Motion by Trustee Yusuf, seconded by Trustee Manzo, to approve the Minutes of the
Special Executive Meeting of February 5, 2018. VOICE VOTE: Motion carried.
C. Special Executive Meeting Minutes of February 27, 2018
Motion by Trustee Baar, seconded by Trustee Manzo, to approve the Minutes of the
Special Executive Meeting of February 27,2018. VOICE VOTE: Motion carried.
D. Regular Executive Meeting Minutes of February 27, 2018
Motion by Trustee Baar,seconded by Trustee Manzo, to approve the Minutes of the
Regular Executive Meeting of February 27, 2018. VOICE VOTE: Motion carried.
E. Regular Board of Trustees Meeting of April 10, 2018
Motion by Trustee Baar, seconded by Trustee Manzo, to approve the Minutes of the
Regular Meeting of April 10, 2018. VOICE VOTE: Motion carried.
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted
in one motion. There will be no separate discussion of these items unless a Board member
so requests, in which event, the item will be removed from the Consent Agenda and
considered as the first item after approval of the Consent Agenda.
A. Accounts Payable for Period Ending Period Ending May 3, 2018 - $651,727.35
Significant Items included in Above:
1) Core & Main— Water Meter Install Project:
Invoice 1744185 - $37,871.00
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Invoice 1746903 - $30,128.00
2) Douglas Floor Covering - - West Wing Carpet Replacement - $30,150.00
3) DU-COMM - Quarterly Shares
Fire Department - $42,646.50
Police Department - $110,950.25
4) DuPage Metropolitan Enforcement Group—Contributions FY 19 - $20,800.00
5) Health Care Services—BCBS HMO—May 2018 - $29,811.47
6) Illinois Department of Employment Security - I" Quarter Unemployment Claims -
$30,050.00
B. Approval of Payroll for Pay Period Ending April 21, 2018 - $734,918.41
C. Ordinances & Resolutions �
1. ORDINANCE 2018-ZO-SU-EX-S-1531, An Ordinance Granting a Special Use for
an Outdoor Dining Area Adjacent to a Restaurant for the Property Located at 1950
Spring Road
2. RESOLUTION 2018-"f'C-SGNL-CNTRCT-RNWL-R-1721, A Resolution
Approving the Contract Renewal for Traffic Control and Street Lighting System
Maintenance Services By and Between the Village of Oak Brook and Meade, Inc.
3. ORDINANCE 2018-PP-S-1533, An Ordinance Authorizing the Sale, Donation or
Disposal of Certain Items of Personal Property Owned by the Village of Oak Brook
4. ORDINANCE 2018-ST-PV-EX-S-1532, An Ordinance Granting a Plat of Vacation
of a Portion of the Luthin Road Right of Way
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1. Authorization to Bid— Station 93 Bunk Room Renovation
E. Bill Payments
Motion by Trustee Yusuf, seconded by Trustee Cuevas, to approve the Consent
Agenda with the exception of Items 6.A.6., 6.C.4., 6.D.1., and authorize expenditures
as presented.
ROLL CALL VOTE:
Ayes: 6— Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0— None
Motion carried.
7. ITEMS REMOVED FROM CONSENT AGENDA
6.1).1 Authorization to Bid — Station 93 Bunk Room Renovation
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Trustee Tiesenga referenced the memo and discussed his concerns regarding the
expenditure and the impact it would have on the budget. Comments were made and
�✓ discussion ensued.
Motion by Trustee Baar, seconded by Trustee Cuevas, to authorize staff to prepare
specifications and solicit competitive bids for the Station 93 Bunk Room Renovation
Project.
ROLL, CALL VOTE:
Ayes: 4 —Trustees Baar, Cuevas, Saiyed, Yusuf
Nays: 2 —Trustees Manzo, Tiesenga
Abstain: 0—None
Absent: 0—None
Motion carried.
6.A.6 Illinois Department of Employment Security - 1St Quarter Unemployment Claims -
$30,050.00
Motion by Trustee Manzo, seconded by Trustee Cuevas, to approve this significant
item.
ROLL CALL VOTE:
Ayes: 6—Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0—None
Motion carried.
6.C.4 ORDINANCE 2018-ST-PV-EX-S-1532, An Ordinance Granting a Plat of Vacation
of a Portion of the Luthin Road Right of Way
Motion by Trustee Manzo, seconded by Trustee Yusuf, to approve Ordinance S-1532,
approving a Plat of Vacation for.201-acres of the Luthin Road Right-of-Way for the
Wennes Estates Subdivision.
ROLL. CALL VOTE:
Ayes: 5—Trustees Baar, Cuevas, Saiyed,Tiesenga, Yusuf
Nays: 1 —Trustee Manzo
Abstain: 0—None
Absent: 0—None
Motion carried.
8. ACTIVE BUSINESS
A. Ordinances & Resolutions
1. RESOLUTION 2018-CNTRCT-PD-FOP-R-1722, A Resolution Approving an
Agreement By and Between the Village of Oak Brook and the Fraternal Order of
Police Labor Council
This item was discussed at the beginning of the meeting.
2. ORDINANCE 2018-CD-PD-RK-G-1128, Ordinance Making Multiple Changes to
the Oak Brook Village Code Regarding Rank Structure Changes in the Police
Department
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This item was removed from the agenda by President Lalmalani at the beginning of the
meeting.
9. INFORMATION & UPDATES
A. Village Manager
Village Manager Ginex discussed that he has been working with the Chamber, RCA, and
Chariot to discuss the next steps in the Last Mile Shuttle Program and that both Chariot and
the Village have executed the contract. The project will start service on June 25, 2018.
B. Village Clerk
Village Clerk Pruss had nothing to report.
C. Trustees
Trustee Yusuf stated that when providing information to the public it is important to be
accurate.
Trustee Saiyed commented on the last meeting and that the Trustees are following the
advice of the attorney.
Trustee Cuevas concurred with Trustees Yusuf and Saiyed.
Trustee Baar sent his condolences to the Huizenga Family.
Trustee Tiesenga discussed the legacy that Peter Huizenga left for Oak Brook.
D. Village Attorney
Village Attorney Jones had nothing to report.
E. Village President
Information Technology Director Jim Fox reported that the permit is ready for the
monopole tower and construction should start in about one month. He discussed the
effects of Senate Bill 1451 and how it could limit micro cell sites within the Village.
Public Works Director Doug Patchin said he met with the Park District staff to discuss pool
operations at the Bath & Tennis Club.
Head Librarian Jacob Post explained that on May 1, 2018 the library joined the SWAN
Library System. The residents of Oak Brook will have access to more titles and resources.
Finance Director Jason Paprocki said they are finalizing the 2017 audit and will have it
ready to present at the next meeting.
10. ADJOURNMENT
Motion by Trustee Baar, seconded by Trustee Manzo, to adjourn the Regular
Meeting of the Board of Trustees at 8:04 p.m. VOICE VOTE: Motion carried.
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ATTEST:
Charlotte K. Pruss
Village Clerk
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