Loading...
Minutes - 03/13/2018 - Board of Trustees VILLAGE OF OAK BROOK MINUTES Page 1 of 5 REGULAR MEETING OF MARCH 13, 2018 MINUTES OF THE MARCH 13, 2018 REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON APRIL 10, 2018 1. CALL TO ORDER The Regular Meeting of the Village Board of Trustees was called to order by President Gopal Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at 7:02 pm. The Pledge of Allegiance was given. 2. ROLL CALL Village Clerk Charlotte Pruss called the roll with the following persons: PRESENT: President Gopal Lalmalani, Trustees John Baar, Philip Cuevas, Michael Manzo, Moin Saiyed, Edward Tiesenga ABSENT: Trustee Asif Yusuf IN ATTENDANCE: Village Manager Rick Ginex, Finance Director Jason Paprocki, Village Attorney Greg Jones, Development Services Director Tony Budzikowski, Information Technology Director Jim Fox, Police Chief Jim Kruger, Fire Chief Barry Liss, Public Works Director Doug Patchin, Head Librarian Jacob Post, Golf Club Superintendent / Manager Sean Creed Trustee Asif Yusuf arrived at 7:13 PM 3. PRESIDENT’S OPENING COMMENTS A. Resolution of Memoriam – Ed Main Motion by Trustee Tiesenga, seconded by Trustee Manzo, to approve the Resolution of Memoriam, R-1711. VOICE VOTE: Motion carried. President Lalmalani requested Clerk Pruss read the Resolution of Memoriam for the record. He presented the plaque to the family of Ed Main. Mr. Main’s son addressed the Board and thanked them for this honor. President Lalmalani congratulated Fire Chief Barry Liss for his 40th Anniversary in the Fire Service. He also talked about the Polar Plunge held at the Bath & Tennis Club. 4. RESIDENT/VISITOR COMMENT The following residents addressed the Village Board regarding the Oak Brook Hills development on all items related to: construction traffic, possible 35th street road closure, potential traffic concerns/safety issues on 35th street, storm water management, the proposed natatorium/swim meets/pool usage, apartments and potential growth on the property and how it may affect Oak Brook and residents: Resident Sunil Lulla, Resident MaryAnn Mazukelli, Resident Sinod Srivastava, Resident Cathy Giangrasse requested 15 minutes at the April 10th meeting for a presentation. Resident Alan Koren, Resident Wayne Pritzel, Resident Randy Simon, Resident Ajay Patel, VILLAGE OF OAK BROOK MINUTES Page 2 of 5 REGULAR MEETING OF MARCH 13, 2018 Resident Michael Walsh, Resident Walter Ivarson, Resident Jan Miller, Resident Joe Aceto, Resident Ray Martinez and Resident Terry O’Malley – He spoke about the tests he ran on the water in Oak Brook lakes and the contaminants he found. 5. APPROVAL OF MINUTES A. Regular Board of Trustees Meeting Minutes of February 13, 2018 Motion by Trustee Baar, seconded by Trustee Cuevas, to approve the Minutes of the Regular Board of Trustees Meeting of February 13, 2018. VOICE VOTE: Motion carried. B. Special Board of Trustees Meeting Minutes of February 13, 2018 Motion by Trustee Manzo, seconded by Trustee Baar, to approve the Minutes of the Special Board of Trustees Meeting of February 13, 2018. VOICE VOTE: Motion carried. 6. CONSENT AGENDA All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Board member so requests, in which event, the item will be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda. A. Accounts Payable for Period Ending March 8, 2018 - $337,516.53 Significant Items included in Above: 1) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C., - Legal Services – February 2018 - $9,463.05 (FY18 – YTD - $18,571.28) 2) Holland and Knight – Legal Services – December 2017 & February 2018 - $1,334.50 (FY18 – YTD - $1,334.50) 3) Rathje Woodward, LLC - Legal Services – January 2018 - $3,333.33 (FY18 – YTD – $3,333.33) TOTAL LEGAL BUDGET FOR 2018 IS $293,070.00 TOTAL LEGAL BILLS PAID FOR 2018 – YTD - $28,803.61 4) Paramedic Services of Illinois – Contract Paramedics – March 2018 - $44,746.75 5) Pineoak Partners – 2018 Polo Season - $65,000.00 B. Approval of Payroll for Pay Period Ending February 24, 2018 - $702,231.05 C. Authorization to Seek Bids or Proposals or Negotiate Contracts 1) Water Meter Replacement at the Oakbrook Center Mall D. Ordinances & Resolutions 1) RESOLUTION 2018-DMMC-LP-EX1-R-1710, A Resolution Adopting the 2018 Legislative Positions and Priorities of the DuPage Mayors and Managers Conference 2) ORDINANCE 2018-LC-AL-G-1126, An Ordinance Amending Title 4, Chapter 1, Section 8A of the Village Code of the Village of Oak Brook, Illinois by Decreasing by One to Thirty-Four the Number of Authorized Class A-1 Liquor Licenses. 3) ORDINANCE 2018-BU-AMEND-S-1525, An Ordinance Authorizing an Amendment to the 2018 Budget. Motion by Trustee Baar, seconded by Trustee Cuevas, to approve the Consent Agenda and authorize expenditures as presented. ROLL CALL VOTE: Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf VILLAGE OF OAK BROOK MINUTES Page 3 of 5 REGULAR MEETING OF MARCH 13, 2018 Nays: 0 – None Abstain: 0 – None Absent: 0 - None Motion carried. 7. ITEMS REMOVED FROM THE CONSENT AGENDA - None 8. ACTIVE BUSINESS A. Actuarial Results Presentation – Mike Zurek, Actuary with Nyhart Motion by Trustee Manzo, seconded by Trustee Tiesenga to accept the proposed actuarial assumptions and results of the Police and Firefighters’ Pension Funds for inclusion in the 2017 Comprehensive Annual Financial Report. VOICE VOTE. Motion carried. A power point presentation and the Police/Firefighter’s plan review was done by Mike Zurek with Nyhart. Discussion ensued. B. Confirmation of Appointments 1) Various Boards, Commissions and Committee’s Community Enhancement Committee – Appointment of David Carlin, CEO, Greater Oak Brook Chamber of Commerce Firefighters Pension Fund Board – Reappointments - George Kouba, Timothy Schlindwein Hotel, Convention & Visitors Committee –Appointments – David Carlin Chamber CEO, Casey Crowley General Manager LeMeridien. Reappointments – Mort Kouklan, Dr. Iftikharul Abbasy Library Commission – Anthony DiCanio, Roberta Petz Plan Commission – Tom Doyle, Raju Iyer Police Pension Fund Board – Alan Feldman Motion by Trustee Yusuf, seconded by Trustee Cuevas, to approve the appointments and reappointments as presented. VOICE VOTE: Motion carried. C. Ordinances & Resolutions 1) RESOLUTION 2018-VS-PL-IS -EX-R-1712, A Resolution Approving the Waiver of Competitive Bidding and Authorizing the Purchase of Vision Benefits for Employees Motion by Trustee Baar, seconded by Trustee Cuevas, to approve Resolution 2018-VS-PL-IS- EX-R-1712, A Resolution Approving the Waiver of Competitive Bidding and Authorizing the Purchase of Vision Benefits for Employees. ROLL CALL VOTE: Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf Nays: 0 – None Abstain: 0 – None Absent: 0 - None Motion carried. VILLAGE OF OAK BROOK MINUTES Page 4 of 5 REGULAR MEETING OF MARCH 13, 2018 D. Village Board Meetings - Cancelation of Second Meeting in July Motion by Trustee Cuevas, seconded by Trustee Baar, to approve the Cancelation of the Second Meeting in July. VOICE VOTE: Motion carried. 9. INFORMATION & UPDATES A. Village Manager – spoke about the Park District working hard on the Sports Core Brochure with staff and the Sports Core Committee. They have done a great job! B. Village Clerk – primary election is March 5th. Explained early voting location and hours. C. Trustees: Trustee Manzo – Good Sam is located on 39th & Highland. The quickest route is 31st street. Oak Brook Hills development will move forward. Trustee Tiesenga – thanked Residents from Saddle Brook for coming out to voice their concerns to the Village Board tonight. Trustee Baar – Thank you for resolution honoring Ed Main recognizing his commitment to this Community. He also wants to applaud Stan Pruss, President of the Oak Brook Civic Association who has attended every meeting. Please give a shout out to Stan Pruss for all of his good work with the Civic Association. Phil Cuevas – he spent two full days researching the Natatorium & possible traffic issues. Met with residents of Saddle Brook and Cathy Giangrasse. He conducted research on Swim meets and functions to be held at the Natatorium. Found out safeguards are in place. The USA swim meets; there are a total of 3 major meets they could possibly host. There is also a state meet which is different from USA Swim. You have to bid for these swim meets. Trustee Cuevas met with Marianne Kaufman, owner of the Natatorium. The Village of Westmont will require the Kaufman’s to secure permits for each of the large events and have police and traffic control measures as a condition of their agreement. Trustee Cuevas met with the Village of Westmont and was informed that at no time can the Natatorium host an event the same time as a golf course event or hotel event. Mrs. Kaufman is willing to sit down and meet with people to get this to work. Permits have not been approved for either the Natatorium or an apartment building through Westmont to-date. Trustee Saiyed – Agreed with what has been said about Ed Main. He was a good man. Trustee Yusuf – Echoed sentiments about Ed Main and spoke to the Oak Brook Hills development and resident’s concerns. D. Village Attorney - nothing to report. E. Village President-Sports Core Advisory Committee meeting on Thursday, March 15th. Regarding the Oak Brook Hills Development, thanked Trustee Cuevas for his diligence in obtaining facts of this development. Explained to residents the due diligence that he and the Trustees are continuing to monitor the Oak Brook Hills development. VILLAGE OF OAK BROOK MINUTES Page 5 of 5 REGULAR MEETING OF MARCH 13, 2018 ATTEST: Charlotte K. Pruss /s/ Charlotte K. Pruss Village Clerk Information Technology Director Jim Fox – staff expects to receive final plans for the new monopole tower here at Village Hall. Construction to begin in May and completed in August. Public Works Director Doug Patchin – Bath & Tennis Drive has had a lot of the buckthorn removed. Drive looks nice. Golf Club Manager Sean Creed – Golf Course opened on the 3rd. New fleet of carts have arrived. Finance Director Jason Paprocki – Updated the Board on the recent sales tax numbers and how they compared to last year. Fire Chief Barry Liss – Thank you President Lalmalani for comments at start of the meeting. Citizens Fire Academy held its first class last week, currently have 8 seats filled for this program. Development Services Director, Tony Budzikowski – Monopole plans are coming in permit wise and they are starting to get information from T-Mobile for referrals in a couple of weeks. 10. ADJOURN TO CLOSED SESSON - For the purpose of discussing (1) minutes of meetings lawfully closed under this act, (2) litigation pending against, affecting, or on behalf of the Village, or probable or imminent litigation against or by the Village, pursuant to sections 2(c)(21) and 2(c)(11) of the Illinois Open Meetings Act, respectively Motion by Trustee Yusuf, seconded by Trustee Cuevas to adjourn to closed session at 9:12 p.m. ROLL CALL VOTE: Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf Nays: 0 – None Abstain: 0 – None Absent: 0 - None Motion carried. 11. ADJOURNMENT Motion by Trustee Cuevas, seconded by Trustee Manzo to adjourn the Regular Meeting of the Board of Trustees at 10:23 p.m. VOICE VOTE: Motion carried.