Minutes - 10/09/2018 - Board of Trustees (2)VILLAGE OF OAK BROOK MINUTES – OCTOBER 9, 2018 Page 1
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Gopal
Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at 7:02 pm. The
Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: Trustees Philip Cuevas, Michael Manzo, Moin Saiyed, Edward Tiesenga, Asif Yusuf,
President Gopal Lalmalani
ABSENT: Trustee Baar
IN ATTENDANCE: Village Manager Rick Ginex, Finance Director Jason Paprocki, Development
Services Director Tony Budzikowski, Information Technology Director Jim Fox, Fire Chief Barry
Liss, Golf Club Superintendent / Manager Sean Creed, Head Librarian Jacob Post, Deputy Chief
Jason Cates, Public Works Director Doug Patchin, Village Attorney Greg Jones
3. PRESIDENT’S OPENING COMMENTS
President Lalmalani discussed the Sears Grand Re-Opening.
A. Resolution of Appreciation - Champ Davis
Village Clerk Pruss read the Resolution.
Motion by Trustee Yusuf, seconded by Trustee Cuevas, to approve the Resolution of Appreciation
of Champ Davis. VOICE VOTE: Motion carried.
B. Resolution of Appreciation - Simon Sheers
Village Clerk Pruss read the Resolution.
Motion by Trustee Tiesenga, seconded by Trustee Manzo, to approve the Resolution of
Appreciation of Simon Sheers. VOICE VOTE: Motion carried.
C. Proclamation – American Legion Hinsdale Post 250 Centennial Celebration
This item was removed from the agenda by President Lalmalani at the beginning of the meeting.
D. Commerce Plaza Property, LLC – 2001, 2015 and 2021 Spring Road – Preliminary Board
Review/Planned Development for High-End Restaurant
Development Services Director Tony Budzikowski introduced the presentation and explained
that this is a preliminary review for the Board. A PowerPoint presentation was provided by Jan
Goldsmith (Commerce Plaza, LLC) regarding the concept of a new restaurant on the site plan.
Comments were made by the Board and questions were addressed by Ms. Goldsmith.
MINUTES OF THE OCTOBER 9, 2018
REGULAR MEETING OF THE
PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF
OAK BROOK APPROVED AS
WRITTEN ON OCTOBER 23, 2018
VILLAGE OF OAK BROOK MINUTES – OCTOBER 9, 2018 Page 2
4. RESIDENT/VISITOR COMMENT None presented at the time.
5. APPROVAL OF MINUTES
A. Special Board of Trustees Meeting Minutes of September 18, 2018
Motion by Trustee Yusuf, seconded by Trustee Manzo, to approve the Minutes of the Special
Board of Trustees Meeting of September 18, 2018. VOICE VOTE: Motion carried.
B. Regular Board of Trustees Meeting Minutes of September 25, 2018
Motion by Trustee Manzo, seconded by Trustee Cuevas, to approve the Minutes of the
Regular Board of Trustees Meeting of September 25, 2018. VOICE VOTE: Motion carried.
6. CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
which event, the item will be removed from the Consent Agenda and considered as the first item after
approval of the Consent Agenda.
A. Accounts Payable for Period Ending October 4, 2018 - $ 1,468,363.50
Significant Items included in Above:
1) LEGAL SERVICES:
a) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C., - Legal Services -
October 3, 2018 - $8,895.00 (FY18 YTD - $97,740.74)
TOTAL LEGAL BUDGET FOR 2018 IS $293,100
TOTAL LEGAL BILLS PAID FOR 2018- YTD - $185,667.93
2) Burke, LLC - 2018 Street Improvement Project Inv. 1 - $478,629.70
3) Burns & McDonnell Engineering Co. - Professional Engineering Services - $23,195.47
4) Shales McNutt LLC - PD Renovation - $394,768.80
5) Health Care Services - BCBS HMO - October 2018 - $30,454.44
6) Health Care Services - BCBS PPO - September 2018 - $182,559.65
B. Approval of Payroll for:
1. Pay Period Ending September 22, 2018 - $805,851.12
2. Public Works Retro Payroll - Pay Period Ending September 25, 2018 - $8,242.38
C. Ordinances & Resolutions
1. ORDINANCE 2018-TX-UT-G-1134, An Ordinance Further Amending Ordinance G-470,
Establishing a Utility Tax Within the Village of Oak Brook, Illinois
2. ORDINANCE 2018-PP-S-1549, An Ordinance Authorizing the Sale, Donation or Disposal
of Certain Items of Personal Property Owned by the Village of Oak Brook
VILLAGE OF OAK BROOK MINUTES – OCTOBER 9, 2018 Page 3
3. RESOLUTION 2018-SC-GR-R-1753, An Open Space Land Acquisition and Development
(OSLAD) Grant Program Resolution of Authorization
4. ORDINANCE 2018-LC-AL-G-1136, An Ordinance Amending Title 4, Chapter 1, Section
8A of the Village Code of the Village of Oak Brook, Illinois by Decreasing by One to
Thirty-Five the Number of Authorized Class A-1 Liquor Licenses (Reel Club)
5. ORDINANCE 2018-LC-AL-G-1137, An Ordinance Amending Title 4, Chapter 1, Section
8A of the Village Code of the Village of Oak Brook, Illinois by Decreasing by One to
Thirty-Four the Number of Authorized Class A-1 Liquor Licenses (Stir Crazy)
6. RESOLUTION 2018-PD-PG-R-1754, A Resolution to Approve the Purchase of Laptop
Computers for Police Department Vehicles
7. RESOLUTION 2018-FD-SR-CNTRCT-R-1756, A Resolution Regarding the Fire Station 93
Shower Rooms Piping and Valve Replacement Project
Motion by Trustee Manzo, seconded by Trustee Cuevas, to approve the Consent Agenda with
the exception of Item 6.C.7., and authorize expenditures as presented.
ROLL CALL VOTE:
Ayes: 5 – Trustees Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 1 – Trustee Baar
Motion carried.
7. ITEMS REMOVED FROM CONSENT AGENDA
6.C.7 RESOLUTION 2018-FD-SR-CNTRCT-R-1756, A Resolution Regarding the Fire Station 93
Shower Rooms Piping and Valve Replacement Project
Motion by Trustee Tiesenga, seconded by Trustee Manzo, that the Village Board awards a
contract to the lowest responsive and responsible bidder, Complete Construction Resources,
Chicago Heights, Illinois, for the Fire Station 93 Shower Rooms Pipe and Valve Replacement
Project in the amount of $55,400.
Trustee Tiesenga commented on his opposition to the project and the impact that it will have on the
budget.
ROLL CALL VOTE:
Ayes: 3 – Trustees Cuevas, Saiyed, Yusuf
Nays: 2 – Trustees Manzo, Tiesenga
Abstain: 0 – None
Absent: 1 – Trustee Baar
Motion carried.
8. ACTIVE BUSINESS
A. Enterprise Leasing Presentation
VILLAGE OF OAK BROOK MINUTES – OCTOBER 9, 2018 Page 4
Trustee Tiesenga introduced the discussion. Public Works Director Patchin explained that as part of
the Fleet Management Review (Mercury Associates), it was suggested that the Village look at
available financing options for vehicle replacement, either through a loan or a leasing program. He
said that Enterprise Fleet Management offers a program for leasing specialty municipal vehicles.
Mr. Ray Jess (Enterprise Fleet Management) gave a PowerPoint presentation and explained their
leasing proposal. Comments were made by the Board and questions were addressed by Mr. Jess and
Public Works Director Patchin.
B. Ordinances & Resolutions
1. RESOLUTION 2018-FD-PSI-AG-R-1760 and RESOLUTION 2018-FD-PSI-AG-EX-R-
1759, A Resolution Approving and Authorizing the Renewal of an Agreement By and
Between the Village and Paramedic Services of Illinois, Inc., and a Resolution Approving
and Authorizing Changes in Staffing and the Annual Compensation in the Agreement By and
Between the Village of Oak Brook and Paramedic Services of Illinois
Motion by Trustee Cuevas, seconded by Trustee Manzo, that the Village Board renew the
contract with Paramedic Services of Illinois, Inc. subject to final attorney review, for a period
of eight (8) years beginning December 1, 2018 and ending December 31, 2026 and approve
Resolution R-1760, A Resolution Approving and Authorizing The Renewal of an Agreement
By and Between The Village and Paramedic Services of Illinois, Inc. Additionally, I move that
the Village Board authorize changes in the number of paramedic personnel provided by
Paramedic Services of Illinois by five (5) and a change in the annual compensation of the
contract with Paramedic Services of Illinois, Inc. for the period of December 1, 2018 through
December 31, 2019 and approve Resolution R-1759, A Resolution Approving and Authorizing
Changes in Staffing and the Annual Compensation in the Agreement By and Between the
Village and Paramedic Services of Illinois, Inc.
Chief Barry Liss discussed the renewal of the contract and reasons for the staffing changes. Resident
Bill Lindeman came to the podium and expressed his concerns to the Board. Comments were made
by the Board and questions were addressed by Chief Liss and Finance Director Paprocki.
Motion by Trustee Tiesenga, seconded by Trustee Cuevas, to defer this item to the next meeting.
VOICE VOTE: Motion carried.
Trustee Saiyed exited the meeting at approximately 8:31 p.m.
C. 2018 Public Safety Pension Funding
Trustee Manzo introduced the presentation and discussed the pension liability. Finance Director
Paprocki provided a PowerPoint presentation regarding the recommended pension fund contributions.
Comments were made by the Board and questions were addressed by Finance Director Paprocki.
Motion by Trustee Manzo, seconded by Trustee Cuevas, that the Village Board approve a
Village payroll contribution rate of 42.83% for Police Pension members and 60.16% for Fire
Pension members retroactive to January 1, 2018.
ROLL CALL VOTE:
Ayes: 4 – Trustees Cuevas, Manzo, Tiesenga, Yusuf
VILLAGE OF OAK BROOK MINUTES – OCTOBER 9, 2018 Page 5
Nays: 0 – None
Abstain: 0 – None
Absent: 2 – Trustee Baar, Saiyed
Motion carried.
9. INFORMATION & UPDATES
A. Village Manager
Village Manager Ginex discussed the upcoming budget meetings.
B. Village Clerk
Village Clerk Pruss discussed the General Election on November 6, 2018.
C. Trustees
Trustee Yusuf encouraged everyone to vote at the General Election.
Trustee Manzo commented that Beatrix Market was coming to Oak Brook.
Trustee Tiesenga commented on the market study that was in the Commercial Areas Revitalization
Plan and the Park District Referendum.
D. Village Attorney
Village Attorney Jones had nothing to report.
E. Village President
Information Technology Director Fox reported on the building of the new monopole tower.
Deputy Chief Cates recognized the performance of five (5) Police Officers during an incident that
occurred on October 5, 2018.
Public Works Director Patchin discussed the rules and procedures for the annual leaf collection
program.
Golf Club Superintendent / Manager Sean Creed reported on the patio renovation project.
Development Services Director Tony Budzikowski commented on the upcoming meeting
concerning the Commercial Areas Revitalization Plan.
10. ADJOURNMENT
Motion by Trustee Yusuf, seconded by Trustee Manzo, to adjourn the Regular Meeting of the
Board of Trustees at 8:56 p.m. VOICE VOTE: Motion carried.
ATTEST:
/s/ Charlotte K. Pruss
Charlotte K. Pruss
Village Clerk