Minutes - 10/23/2018 - Board of Trustees (2) MINUTES OF THE OCTOBER 23, 2018
V I I t_A�F OF REGULAR MEETING OF THE
OAK B �qy, �,
TRUSTEES OF THE VILLAGE OF
' OAK BROOK APPROVED AS
WRITTEN ON NOVEMBER 13, 2018
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Gopal
Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at 7:02 pm. The
Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: Trustees John Baar,Philip Cuevas,Michael Manzo, Moin Saiyed, Edward Tiesenga,Asif
Yusuf, President Gopal Lalmalani
ABSENT: None
IN ATTENDANCE: Village Manager Rick Ginex, Finance Director Jason Paprocki, Development
Services Director Tony Budzikowski, Information Technology Director Jim Fox, Battalion Chief
Jeff Marciniak, Golf Club Superintendent/Manager Sean Creed, Head Librarian Jacob Post, Police
Chief Jim Kruger, Public Works Director Doug Patchin, Village Attorney Greg Jones
3. PRESIDENT'S OPENING COMMENTS
A. Proclamation—American Legion Hinsdale Post 250 Centennial Celebration
Village Clerk Pruss read the Proclamation. Members of American Legion Hinsdale Post 250 came
forward to receive the Proclamation. Tony DiCanio came to the podium and thanked the Board for
the proclamation on behalf of all the members of Post 250.
B. Point B Communications/Hotels of Oak Brook 2019 Marketing Presentation
Trustee Saiyed introduced Norm Canfield(Hyatt Lodge) who came to the podium and gave a quick
overview of the marketing plan for the Hotels of Oak Brook. Rob Grusin (Point B
Communications) provided a PowerPoint presentation and several marketing videos regarding the
media strategies as well as initiatives for 2019. Comments were made by the Board and questions
were answered by Mr. Canfield and Mr. Grusin.
C. Polo Presentation
Danny O'Leary (Oak Brook Polo Club) discussed the 2018 season summary plus preliminary plans
and highlights for 2019. Comments were made by the Board and questions were answered by Mr.
O'Leary.
4. RESIDENT/VISITOR COMMENT
Collen Kowalkowski came to the podium and asked the residents of Oak Brook that live in the
Hinsdale High School District 86, to vote "yes" on the bond referendum.
VILLAGE OF OAK BROOK MINUTES Page 1 of 6 REGULAR MEETING OF OCTOBER 23,2018
5. APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting Minutes of October 9, 2018
Motion by Trustee Yusuf, seconded by Trustee Manzo, to approve the Minutes of the Regular
Board of Trustees Meeting of October 9,2018. VOICE VOTE: Motion carried.
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
which event,the item will be removed from the Consent Agenda and considered as the first item after
approval of the Consent Agenda.
A. Accounts Payable for Period Ending October 18 , 2018 - $1,734,527.75
Significant Items included in Above:
1) LEGAL SERVICES:
a) Rathje Woodward, LLC - Legal Services - September 10, 2018 - 48542 - $1496.25
b) Rathje Woodward, LLC - Legal Services - September 12, 2018 - 48577 - $2500.00
c) Rathje Woodward, LLC - Legal Services - October 5, 2018 - 48576 - $3333.33
d) Rathje Woodward, LLC - Legal Services - October 5, 2018 - 48785 - $185.25
e) Rathje Woodward, LLC - Legal Services - October 5, 2018 - 48786 - $9056.15
(FYI 8 YTD - $73,125.17)
f) Clark Baird Smith, LLP - Legal Services - September 30, 2018 - $1909.50
(FY18 YTD - $29,511.50)
TOTAL LEGAL BUDGET FOR 2018 IS $293,100
TOTAL LEGAL BILLS PAID FOR 2018 - YTD - $204,148.41
2) Christopher B. Burke Engineering, LTD. - Professional Services - $40,615.03
3) Du-Comm - FD Quarterly Shares November 1 - January 31, 2019 - $42,646.50
4) Du-Comm - PD Quarterly Shares November 1 - January 31, 2019 - $110,950.25
5) DuPage Water Commission- September 2018 - $462,339.54
6) Paramedic Services of Illinois, Inc. - October 2018 - $44,746.75
7) Shales McNutt LLC - Police Detention Zone Renovation/Addition - $179,135.34
8) Oak Brook Fire Pension Fund - Retro Contribution - $227,684.26
9) Oak Brook Police Pension Fund - Retro Contribution - $193,451.66
B. Approval of Payroll for Pay Period Ending October 6 , 2018 - $768,280.87
C. Ordinances & Resolutions
1. RESOLUTION 2018-PW-MOW-IGA-DU-R-1761, A Resolution Approving and
Authorizing an Intergovernmental Agreement By and Between the Village of Oak Brook and
DuPage County Regarding Mowing Along County Roads
D. Village of Oak Brook - Monthly Financial Reports—September 2018
Motion by Trustee Baar, seconded by Trustee Cuevas, to approve the Consent Agenda, and
authorize expenditures as presented.
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ROLL CALL VOTE:
Ayes: 6—Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga,Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0—None
Motion carried.
7. ITEMS REMOVED FROM CONSENT AGENDA—None presented.
8. BOARD & COMMISSION RECOMMENDATIONS
A. Lot 3 in the Franklin Subdivision- 1900 Spring Road - Preliminary Plat - Two Lot Subdivision
Motion by Trustee Tiesenga, seconded by Trustee Cuevas, that the Village Board reject the
recommendation from the Plan Commission (PC) to approve the proposed two-lot
Preliminary Plat of Subdivision for the property at 1900 Spring Road.
Trustee Tiesenga discussed the reasons why he moved to reject the preliminary subdivision plat.
Village Attorney Jones clarified that when the Board is considering a preliminary plat of
subdivision, that it is only voting on whether or not the application meets the subdivision standards.
He said that the Board could clarify, in their motion,that it is not approving any storm water permit,
as it was not included in the application. Opinions were expressed and discussion ensued.
ROLL CALL VOTE:
Ayes: 3 —Trustees Baar, Cuevas, Tiesenga
Nays: 4—President Lalmalani and Trustees Manzo, Saiyed,Yusuf
Abstain: 0—None
Absent: 0—None
Motion failed.
Village Attorney Jones explained that since the motion to reject failed, to read the recommend
motion along with the conditions. Trustee Yusuf asked Village Attorney Jones for clarification
regarding the recommended motion concerning the storm water permit. Village Attorney Jones
explained that from a legal perspective that the language was not necessary, however that language
could be added for communication purposes. Discussion ensued regarding the recommended
motion.
Motion by Trustee Saiyed, seconded by Trustee Manzo, for a friendly amendment that the
Village Board concur with the recommendation from the Plan Commission (PC) to approve
the proposed two-lot Preliminary Plat of Subdivision for the property at 1900 Spring Road,
subject to the following conditions:
1. Final engineering review and approval of the Preliminary Plat,
2. The Preliminary Plat complies with the requirements of Title 9, Subdivision
Regulations and any ordinances that relate to storm water management to
the satisfaction of the Village Engineer; and
3. Authorize the Village Attorney to prepare the necessary resolution granting
the requested Preliminary Plat of Subdivision for approval and adoption at
the November 13, 2018 Board of Trustees meeting, and upon said approval, in no way
approves permit number 18-7-155, concerning storm water related to the subject property.
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AMENDMENT ROLL CALL VOTE:
Ayes: 4—Trustees Baar, Manzo, Saiyed,Yusuf
Nays: 2—Trustees Cuevas, Tiesenga
Abstain: 0—None
Absent: 0—None
Motion carried.
9. UNFINISHED BUSINESS
A. Ordinances & Resolutions
1. ORDINANCE 2018-PW-V-LS-AG-S-1550, An Ordinance Approving a Master Lease and
Maintenance Agreement with Enterprise Fleet Management Concerning Certain Village
Vehicles and Equipment
Motion by Trustee Tiesenga, seconded by Trustee Manzo, that the Village Board award a
Master Equity Lease and Maintenance Agreement with Enterprise Fleet Management,
pending final attorney approval and approve Ordinance S-1550.
ROLL CALL VOTE:
Ayes: 6—Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga,Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0—None
Motion carried.
10. ACTIVE BUSINESS
A. Ordinances & Resolutions
1. ORDINANCE 2018-LC-AL-G-1138, An Ordinance Amending Chapter I of Title 4 of the
Village Code of the Village of Oak Brook, Illinois Regarding Liquor Controls Within
Certain Retail Premises
Village Manager Ginex explained that the Village received a request from Crate & Barrel and
Cornerstone Restaurant Group to consider the creation of a new classification in the Village's liquor
code. It would allow a restaurant to be located within a portion of a larger retail store. The
restaurant would be able to serve alcoholic beverages, but only under specific limitations and
circumstances, would customers be able to move between the restaurant and the store. Section 4 of
the code would be amended to add a new classification, Class A-4. Village Manager Ginex
highlighted some to the changes to Section 4 of the liquor code. He specifically noted that Section F
states that the license holder must provide a visually distinct and branded nontransferable wristband,
bracelet, or similar item to persons seeking to consume alcoholic beverages within the store prior to
such persons exiting the restaurant with alcoholic liquor. Danielle Castle (Vedder Price) discussed
the application process and the text amendment. Tony Garippo (Crate & Barrel) discussed the
concept for the store and presented a PowerPoint presentation with the conceptual site plans.
Comments were made by the Board and questions were answered by Ms. Castle and Mr. Garippo.
Motion by Trustee Yusuf, seconded by Trustee Cuevas, to approve passage of 2018-LC-AL-G-
1138 "An Ordinance Amending Chapter 1 of Title 4 of the Village Code of the Village of Oak
Brook, Illinois Regarding Liquor Controls Within Certain Retail Premises"
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ROLL CALL VOTE:
Ayes: 6—Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga,Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0—None
Motion carried.
11. INFORMATION &UPDATES
A. Village Manager
Village Manager Ginex discussed the upcoming budget meetings on October 30th and November
5th
B. Village Clerk
Village Clerk Pruss informed everyone on the upcoming General Election and discussed the
referendums.
C. Trustees
Trustee Tiesenga discussed the employee recognition dinner.
Trustee Manzo said that he has received numerous phone calls and that he wanted to set the record
straight, the Board has not approved 600 townhomes for Kensington.
Trustee Baar commented on an article that was in the Pioneer Press regarding Community Service
Officer Terry Hill and commended his focus on the proper use of parking placards.
Trustee Cuevas discussed the leaf problem in some of the subdivisions.
Trustee Saiyed commented on the traffic signal at the Oak Brook Promenade and at 31St street.
Trustee Yusuf asked the general public to be safe and use caution on Halloween.
D. Village Attorney
Village Attorney Jones had nothing to report.
E. Village President
Information Technology Director Fox gave an update on the document imaging system and that is has
over 3.2 million documents.
Police Chief Kruger announced that the Police Department received the Governor's Hometown
Award for the Healing Field and that it would be presented on November 15th at the Governor's
Mansion.
Public Works Director Patchin discussed the leaf issue and said that they would look into options to
solve the problem.
Golf Club Superintendent/Manager Sean Creed reported on the patio project.
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Finance Director Paprocki reported on the upcoming budget workshops and that he would be posting
the budget later in the week.
12. ADJOURNMENT
Motion by Trustee Cuevas, seconded by Trustee Manzo, to adjourn the Regular Meeting of
the Board of Trustees at 9:11 p.m. VOICE VOTE: Motion carried.
ATTEST:
Wtd-." -( 4
Charlotte K. Pruss
Village Clerk
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