Minutes - 11/05/2018 - Board of Trustees VJUM-'fOF
OAK B
K MINUTES OF THE NOVEMBER 5, 2018
SPECIAL BOARD OF TRUSTEES
BUDGET WORKSHOP MEETING OF
THE VILLAGE OF OAK BROOK
APPROVED AS WRITTEN
ON NOVEMBER 27, 2018
1. CALL TO ORDER
The Special Budget Workshop Meeting of the Village Board of Trustees was called to order
by President Gopal Lalmalani in the Samuel E. Dean Board Room of the Butler Government
Center at 6:02 pm. The Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: Trustees Michael Manzo,Moin Saiyed,Edward Tiesenga,Asif Yusuf,President
Gopal Lalmalani
ABSENT: Trustees Baar, Cuevas
IN ATTENDANCE: Village Manager Rick Ginex, Finance Director Jason Paprocki,
Information Technology Director Jim Fox,Golf Club Superintendent/Manager Sean Creed,
Public Works Director Doug Patchin
3. RESIDENT/VISITOR COMMENTS —None presented.
4. 2019 BUDGET WORKSHOP
President Lalmalani requested that Finance Director Paprocki begin the discussion.
A. Review of Program Goals, Objectives, and Budget Request in the Following
Departments
1) Hotel/Motel Fund
Finance Director Paprocki provided a PowerPoint presentation and discussed the goals and
objectives of the fund. He reviewed a breakdown of the budget summary and noted the
significant budget change for the Jorie, Kensington and Forest Gate streetscape project. He
also mentioned that the Polo Club contribution comes from operation and contractual portion
of the budget. Discussion ensued regarding the Polo Club.
2) Self-Insurance Fund (Health Benefits)
Finance Director Paprocki provided a PowerPoint presentation and discussed the goals and
objectives of the Self-Insurance Fund. He explained that the purpose of the fund is to pay
for the insurance benefits for employees and retirees. He also reviewed the budget summary
for 2019 and noted the new line item regarding retiree supplemental insurance.
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3) Sports Core Operations
Finance Director Paprocki provided a PowerPoint presentation and discussed the goals and
objectives of the Sports Core Fund. He mentioned the Taste of Oak Brook and the need for
additional sponsorship as well as revenue generators in order to keep the event profitable.
Village Manger Ginex mentioned the Park District and the pool in regards to an
Intergovernmental Agreement and asked the Board for input regarding the tennis program.
He also commented on new sponsorship and the future for the Taste of Oak Brook.
Discussion ensued regarding the Taste of Oak Brook.
Golf Club Superintendent / Manager Creed provided a PowerPoint presentation regarding
golf operations and the goals for 2019. He stated that the main focus for 2019 is renovation
of the pro shop and featured several slides of remodeling projects completed by Procraft
Heritage Creations. He also mentioned renovation of the clubhouse lounge and asked if a
bar should be a component of the project. Discussion ensued concerning renovation of the
lounge and repairing the Bath and Tennis pool.
4) Public Works Operations
Public Works Director Doug Patchin provided a PowerPoint presentation and discussed the
goals and objectives of the Public Works Fund. He spoke regarding the capital improvement
projects and specifically addressed refinishing the Bath and Tennis pool. He also mentioned
improvements to the water system and roadways. Comments were made by the Board and
questions were addressed by Director Patchin.
Finance Director Paprocki concluded the meeting by reviewing the highlights of the 2019
budget and the proposed budget summary. Comments were made by the Board with
reference to bringing in new revenue and the appropriation of funds.
5. ADJOURNMENT
Motion by Trustee Manzo, seconded by Trustee Saiyed, to adjourn the Special Budget
Workshop Meeting of the Board of Trustees at 8:17 p.m.
VOICE VOTE: Motion carried.
ATTEST:
Charlotte K. Pruss
Village Clerk
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