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Minutes - 10/30/2018 - Board of Trustees (2) VILLAGE OF OAK BROOK MINUTES Page 1 of 3 SPECIAL MEETING OF OCTOBER 30, 2018 MINUTES OF THE OCTOBER 30, 2018 SPECIAL BOARD OF TRUSTEES BUDGET WORKSHOP MEETING OF THE VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON NOVEMBER 27, 2018 1. CALL TO ORDER The Special Budget Workshop Meeting of the Village Board of Trustees was called to order by President Gopal Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at 6:07 pm. The Pledge of Allegiance was given. 2. ROLL CALL Village Clerk Charlotte Pruss called the roll with the following persons PRESENT: Trustees Michael Manzo, Moin Saiyed, Asif Yusuf, President Gopal Lalmalani ABSENT: Trustees Baar, Cuevas, Tiesenga IN ATTENDANCE: Village Manager Rick Ginex, Finance Director Jason Paprocki, Development Services Director Tony Budzikowski, Information Technology Director Jim Fox, Fire Chief Barry Liss, Head Librarian Jacob Post, Police Chief Jim Kruger 3. RESIDENT/VISITOR COMMENTS – None presented. 4. ACTIVE BUSINESS A. Confirmation of Appointments 1) Planned Development Commission – Appointment of Al Savino President Lalmalani requested a motion to approve the appointment of Al Savino to the Oak Brook Planned Development Commission. Motion by Trustee Saiyed, seconded by Trustee Manzo, to approve the appointment of Al Savino to the Oak Brook Planned Development Commission. VOICE VOTE: Motion carried. Trustee Tiesenga entered the meeting at approximately 6:13 p.m. 5. 2019 BUDGET WORKSHOP President Lalmalani requested that Finance Director Paprocki begin the discussion. A. PowerPoint Presentation – Overview of Budget VILLAGE OF OAK BROOK MINUTES Page 2 of 3 SPECIAL MEETING OF OCTOBER 30, 2018 Finance Director Paprocki provided a PowerPoint presentation highlighting a summary of the 2019 proposed budget. He also discussed items from the 2019-2023 five-year plan. Comments were made and questions were addressed by Director Paprocki. B. Review of Program Goals, Objectives, and Budget Request in the Following Departments 1) Development Services Development Services Director Budzikowski provided a PowerPoint presentation reviewing the goals and objectives of the department emphasizing the economic development within the Village. He reviewed the goals for enhancing Oak Brook’s image and the services to residents, businesses and visitors. Comments were made by the Board and questions were addressed by Director Budzikowski. 2) Legislative and General Management Village Manager Ginex presented a PowerPoint presentation discussing the goals and updates to the Legislative and General Management budget. He noted the position changes in the Village Clerk and Human Recourses Department and the reasons for the adjustments. Additionally, he mentioned that an analysis was completed by Public Sector Personnel Consultants, and that they recommended adjusting the Grade Ranges in 2019 through 2020 by 2.5% in order to adjust for cost of living as well as market considerations. Comments were made by the Board and questions were addressed by Village Manager Ginex. Information Technology Director Fox provided PowerPoint slides highlighting the goals of and objectives of the department that included technology infrastructure, governance and security. He discussed Program 151 and mentioned that one of the significant changes in the budget is adding a part-time Imaging Technician. Comments were made by the Board and questions were addressed by Director Fox. He continued with his presentation and discussed the goals of the Geographical Information System (GIS) program. Discussion ensued. 3) Financial Services Finance Director Paprocki returned to the podium and discussed the goals and objectives of the Finance Department. He reviewed the General Fund, Motor Fuel Tax Fund and the Promenade TIF Fund and noted the significant changes from 2018. Comments were made by the Board and questions were addressed by Director Paprocki. 4) Library Head Librarian Post presented PowerPoint slides regarding the goals and objectives of the Library. Comments were made by the Board and questions were addressed by Head Librarian Post. VILLAGE OF OAK BROOK MINUTES Page 3 of 3 SPECIAL MEETING OF OCTOBER 30, 2018 ATTEST: /s/ Charlotte K. Pruss Charlotte K. Pruss Village Clerk Trustee Saiyed exited the meeting at approximately 8:10 p.m. 5) Fire Fire Chief Liss presented PowerPoint slides concerning the goals and objectives of the Fire Department. He spoke regarding the future of Station 93, programs budgeted for 2019 and the need for a Deputy Fire Chief. Comments were made by the Board and questions were addressed by Chief Liss. Trustee Yusuf exited the meeting at approximately 8:38 p.m. 6) Police Police Chief Kruger provided a PowerPoint presentation regarding the goals and objectives of the Police Department. He discussed the needs for an emergency response all-terrain vehicle and replacement of the mobile vehicle reorders. Comments were made by the Board and questions were addressed by Chief Kruger. 6. ADJOURNMENT Motion by Trustee Manzo, seconded by Trustee Tiesenga, to adjourn the Special Budget Workshop Meeting of the Board of Trustees at 9:08 p.m. VOICE VOTE: Motion carried.