Minutes - 11/27/2018 - Board of Trustees (2)VILLAGE OF OAK BROOK MINUTES Page 1 of 5
REGULAR MEETING OF NOVEMBER 27, 2018
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Gopal
Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at 7:03 pm. The
Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: Trustees John Baar, Michael Manzo, Moin Saiyed, Edward Tiesenga, Asif Yusuf,
President Gopal Lalmalani
ABSENT: Trustee Cuevas (arrived at approximately 7:05 p.m.)
IN ATTENDANCE: Village Manager Rick Ginex, Finance Director Jason Paprocki, Development
Services Director Tony Budzikowski, Information Technology Director Jim Fox, Fire Chief Barry
Liss, Golf Club Superintendent / Manager Sean Creed, Head Librarian Jacob Post, Police Chief Jim
Kruger, Public Works Director Doug Patchin, Village Attorney Greg Jones
3. PRESIDENT’S OPENING COMMENTS
President Lalmalani mentioned the passing of Oak Brook Resident Greg Luczak. Mr. Luczak was a
member of the Kiwanis Club of Elmhurst and served on Forest Glen Board of Trustees for the
Homeowner Association. President Lalmalani asked for a moment of silence in memory of Mr.
Luczak. Resident Jim Lazzarini came to the podium to say a few words on behalf of the Luzak
family.
A. Village Hometown Award
President Lalmalani asked Police Chief Kruger to come to the podium and present the Hometown
Award. Chief Kruger stated that in September, he and Jerry Christopherson (True Patriots Care
Foundation President), traveled to Springfield to give a presentation to the Award Selection
Committee regarding the 9/11 Memorial Healing Fields, created in September 2017. The Village
subsequently learned that they were one or the recipients of the award. He explained that on
November 20th, the Village was presented with the award at a ceremony at the Governor’s Mansion.
The Village received the Governor’s Hometown Project Award for the category of Disaster Services
and Public Safety. The Governor’s Hometown Award is for recognition of outstanding
achievements to make Illinois an ideal State in which to work, live and conduct business. Mr.
Christopherson thanked all the volunteers for their contribution and that it was an honor to have the
flags in Oak Brook. Chief Kruger and Mr. Christopherson presented the award to President
Lalmalani and the Village Board.
4. RESIDENT/VISITOR COMMENT - None presented at the time.
MINUTES OF THE NOVEMBER 27,
2018 REGULAR MEETING OF THE
PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF
OAK BROOK APPROVED AS
WRITTEN ON DECEMBER 11, 2018
VILLAGE OF OAK BROOK MINUTES Page 2 of 5
REGULAR MEETING OF NOVEMBER 27, 2018
5. APPROVAL OF MINUTES
A. Special Board of Trustees Meeting Minutes of October 30, 2018
Motion by Trustee Baar, seconded by Trustee Manzo, to approve the Minutes of the Special
Board of Trustees Meeting of October 30, 2018. VOICE VOTE: Motion carried.
B. A. Special Board of Trustees Meeting Minutes of November 5, 2018
Motion by Trustee Baar, seconded by Trustee Manzo, to approve the Minutes of the Special
Board of Trustees Meeting of November 5, 2018. VOICE VOTE: Motion carried.
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
which event, the item will be removed from the Consent Agenda and considered as the first item after
approval of the Consent Agenda.
A. Accounts Payable for Period Ending November 20, 2018 - $1,135,541.01
Significant Items included in Above:
1) LEGAL SERVICES:
a) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C., - Legal Services -
November 8, 2018 - $8,965.00 (FY18 YTD - $106,705.74)
b) Rathje Woodward, LLC - Legal Services - November 9, 2018 - $11,524.80
c) Rathje Woodward, LLC - Legal Services - November 13, 2018 - $3,333.33
(FY18 YTD - $91,862.65)
d) Clark Baird Smith, LLP - Legal Services - October 31, 2018 - $2,554.00
(FY18 YTD - $32,065.50)
TOTAL LEGAL BUDGET FOR 2018 IS $293,100
TOTAL LEGAL BILLS PAID FOR 2018 - YTD - $232,665.39
2) Burns & McDonnell Engineering Co., Inc. - Professional Services - $23,081.08
3) Christopher B. Burke Engineering, LTD. - Street Improvements - $28,115.35
4) Christopher B. Burke Engineering, LTD. - Bike Path Project - $21,509.50
5) DuPage Water Commission - October 2018 - $339,941.16
6) Shales McNutt LLC - Police Detention Zone Renovation/Addition - $94,871.88
7) Health Care Services - BCBS HMO – December 2018 - $28,465.68
8) Health Care Services - BCBS PPO – October 2018 - $175,555.44
9) DuPage Convention & Visitors Bureau - July through September 2018 - $32,677.56
DUPAGE CONVENTION & VISITORS BUREAU BUDGET FOR 2018 IS $344,460.00 –
TOTAL PAID FOR 2018 - YTD - $297,804.70
B. Approval of Payroll for:
1. Pay Period Ending November 3, 2018 - $770,950.36
2. Pay Period Ending November 17, 2018 - $779,796.74
C. Ordinances & Resolutions
VILLAGE OF OAK BROOK MINUTES Page 3 of 5
REGULAR MEETING OF NOVEMBER 27, 2018
1. ORDINANCE 2018-LC-AL-G-1139, An Ordinance Amending Title 4, Chapter 1, Section
8A of the Village Code of the Village of Oak Brook, Illinois by Increasing By One to Thirty-
Five the Number of Authorized Class A-1 Liquor Licenses (Beatrix Restaurant)
D. Village of Oak Brook – Monthly Financial Reports – October 2018
E. Development Services Referrals
1. 706 St. Josephs Drive – Zoning Variation to a Side Yard Setback to Allow HVAC
Equipment and Generator
2. 305 Canterberry Lane – Zoning Variation to a Front Yard Setback for the Construction of a
New Single-Family Residence
Motion by Trustee Baar, seconded by Trustee Manzo, to approve the Consent Agenda, and
authorize expenditures as presented.
ROLL CALL VOTE:
Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried.
7. ITEMS REMOVED FROM CONSENT AGENDA – None presented.
8. INFORMATION & UPDATES
A. Village Manager
Village Manager Ginex thanked the Oak Brook Club for the box lunch provided to the Village
employees.
B. Village Clerk
Village Clerk Pruss hoped everyone had a great holiday.
C. Trustees
Trustee Tiesenga discussed the Shake Shack construction project and credited Franklin Partners,
LLC for a job well done.
Trustee Manzo commented on the budget process and to be mindful when it comes to spending
Village funds. He also said that he is also concerned with some of the new entity’s at the mall that
are not producing sales tax.
Trustee Baar congratulated Christ Church on their new worship space.
Trustee Cuevas clarified a comment that he made at the last meeting. He said that the Police
Department needs the funding to keep up with technology and to keep Oak Brook safe.
VILLAGE OF OAK BROOK MINUTES Page 4 of 5
REGULAR MEETING OF NOVEMBER 27, 2018
Trustee Saiyed commented that the mall is doing a great job with bringing in new mixed
developments and activities.
Trustee Yusuf remarked that the public safety departments need the resources in order to keep Oak
Brook safe.
D. Village Attorney
Village Attorney Jones had nothing to report.
E. Village President
Information Technology Director Fox gave an update on the on the communication tower construction
project.
Police Chief Kruger discussed several initiatives such as utilizing the Ring Doorbell and license plate
recognition software. He stated that Oak Brook is a safe community but that it needs to be vigilant.
He also mentioned that a daily event log was added to the Police Department home page.
Public Works Director Patchin discussed their objective for cleaning up the leafs and the snow.
Golf Club Superintendent / Manager Sean Creed reported on the patio project. He also mentioned
the passing of Roberto Pagano who was a 30-year seasonal employee at the golf course.
Finance Director Paprocki reported that the sales tax revenue report should be out next week.
Fire Chief Liss reminded the general public to be mindful when driving in the snow and the ice. He
also mentioned that the Fire Department is experimenting with a new GPS technology, (CAS)
Collision Avoidance system.
9. ADJOURN TO CLOSED SESSION, For the purpose of discussing (1) minutes of meetings lawfully
closed under this act and (2) collective negotiating matters pursuant to 2(c)(21) and 2(c)(2) of the
Illinois Open Meetings Act, respectively.
Motion by Trustee Yusuf, seconded by Trustee Baar, to adjourn to closed session at 7:42 p.m.
ROLL CALL VOTE:
Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried.
10. RECONVENE
The open meeting was reconvened at 8:19 p.m.
11. ADJOURNMENT
Motion by Trustee Yusuf, seconded by Trustee Manzo, to adjourn the Regular Meeting of the
Board of Trustees at 8:20 p.m. VOICE VOTE: Motion carried.
VILLAGE OF OAK BROOK MINUTES Page 5 of 5
REGULAR MEETING OF NOVEMBER 27, 2018
ATTEST:
/s/ Charlotte K. Pruss
Charlotte K. Pruss
Village Clerk