S-1544 - 08/14/2018 - PUBLIC WORKS - Ordinances Supporting DocumentsBOT AGENDA Page 1
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Regular Board of Trustees Meeting
Of
August 14, 2018
SUBJECT: 2018 Budget Amendment
FROM: Jason Paprocki, Finance Director
BUDGET SOURCE/BUDGET IMPACT: Amending the 2018 Budget for the Equipment
Replacement Fund account 342-90200 by $121,060.
RECOMMENDED MOTION: I move that the Village Board adopt Ordinance 2018-BU-
AMEND-S-1544 "An Ordinance Authorizing an Amendment to the 2018 Budget” for the
purchase of two Public Works vehicles.
Background/History:
During the course of a year, there are numerous situations that may arise that cause an account,
program, or even a fund to exceed its budget. When this occurs, State statutes provide that the
corporate authorities may make transfer s from “one corporate object or purpose to another
corporate object or purpose”. Additionally, statutes provide that the corporate authorities may
delegate authority to heads of municipal departments to “delete, add to, change, or create sub-
classes within object classes budgeted previously to the department with the approval of the budget
officer or executive officer of the municipality”. The Village has defined a corporate object or
purpose to be an individual program or fund. Sub-classes within object classes have been defined
as accounts and categories within a budget program.
The Village Board’s policy on Finance, Taxation, and Budget, prepared based on the
previously mentioned statutes, outlines the following procedures for budget administration
and how these variances are to be addressed:
1. That the Budget Officer, with the approval of the Village Manager, may
authorize transfers of budgeted funds between accounts or between account
categories within a single budget program.
ITEM 6.D.1
BOT AGENDA Page 2
2. That any transfer of budgeted funds from one budget program to another shall
be subject to approval by the Board of Trustees upon the recommendation of the
Village Manager.
3. That any transfer from contingency shall be subject to approval by the Board of
Trustees upon the recommendation of the Village Manager.
4. That any increase in the total appropriation within any fund shall be subject to
approval by the Board of Trustees upon the recommendation of the Village
Manager.
The 2017 Equipment Replacement Fund budget included $61,000 to replace Public Works
vehicle #410 (Ford F-350) and $68,370 to replace Public Works vehicle #604 (Ford F-
450). At the October 24, 2017 Village Board meeting, the Board approved the purchase
of both vehicles. Due to delays in delivery from the dealer, the vehicles were not received
until mid-2018. Since the budgeted money for these vehicles wasn’t spent during 2017,
the money remained in the Equipment Replacement Fund reserve balance.
A 2018 budget amendment of $50,325 for unit #410 and $70,735 for until #604 is requested
for the purchase of these two vehicles. The total 2018 budget amendment needed is
$121,060 for account 342-90200 and will be funded from the Equipment Replacement
Fund reserve balance. The budget amendment is $8,310 less than the original 2017 budget
of $129,370 for both vehicles.
Recommendation:
I recommend that the Village Board adopt Ordinance 2018-BU-AMEND-S-1544 "An
Ordinance Authorizing an Amendment to the 2018 Budget” for the purchase of two
Public Works vehicles.
ORDINANCE 2018-BU-AMEND-S-1544
AN ORDINANCE AUTHORIZING AN AMENDMENT
TO THE 2018 BUDGET
WHEREAS, the Village Manager has recommended an amendment to the 2018 Budget by
increasing the Equipment Replacement Fund for the purchase of two Public Works vehicles; and
WHEREAS, the Village President and Board of Trustees concur with and approve of the Village
Manager’s recommendations.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS that the following
amendment is hereby authorized:
Section 1: The recitals above are hereby incorporated into and made a part of this ordinance.
Section 2: The 2018 Equipment Replacement Fund budget is amended by increasing the amount
in account 342-90200 by $121,060, to be funded from the 2018 Equipment Replacement Fund reserve
balance, for the purchase of Public Works vehicle units #410 (Ford F-350) and #604 (Ford F-450).
Section 3: This ordinance shall be in full force and effect from and after its passage and approval
as required by law.
Section 4: All ordinances or parts thereof in conflict with the provisions of this ordinance be and
the same are hereby repealed to the extent of such conflict.
[SIGNATURE PAGE FOLLOWS]
Ordinance 2018-BU-AMEND-S-1544
Authorizing An Amendment To
The 2018 Budget Page 2 of 2
APPROVED THIS 14th day of August, 2018.
Gopal G. Lalmalani
Village President
PASSED THIS 14th day of August, 2018.
Ayes:
Nays:
Absent:
ATTEST:
Charlotte K. Pruss
Village Clerk