R-1720 - 04/24/2018 - ENGINEERING - Resolutions Supporting DocumentsBOT AGENDA Page 1
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Regular Board of Trustees Meeting
of
March 28, 2017
SUBJECT: Resolution R-1720 to approve a Professional Engineering Service
Agreement with Christopher B. Burke Engineering, LTD., for the
Engineering and design plans for a Salt Storage Facility located south of the
Golf Course maintenance building on Sports Core Property.
FROM: Doug Patchin, Public Works Director
BUDGET SOURCE/BUDGET IMPACT: $188,525 from account # 364-90800.
RECOMMENDED MOTION: I move the Village Board approve Resolution R-1720,
a Resolution to approve a Professional Engineering Service Agreement with Christopher
B. Burke Engineering, LTD. (CBBEL) For Engineering and design plans for a Salt and
Storage Facility located south of the Golf Course maintenance building on Sports Core
Property.
Background/History: During the 2018 Budget Process, I proposed building a Salt Dome
and Storage Facility on Sports Core property. In addition to a Salt Dome, this area would
have a lockable storage yard for Sports Core and Public Works equipment, maintenance
supplies and spoil. This storage facility would clean up and combine multiple storage and
spoil sites around the property. This area would be designed with a storm water drainage
system that would contain any potential run off before it enters into DuPage County
Stormsewers or the Salt Creek floodplain.
I have also requested that CBBEL look at other potential open and recreational land use
for the area around the Bath & Tennis clubhouse and pool for the options of potential grants
we could apply for.
This project will be paid through Village funds, Motor Fuel Tax, and potential grants.
Recommendation: I recommend the Village Board approve Resolution R-1720.
ITEM 6.D.4
RESOLUTION 2018-ENG-DESIGN-AG-EX-R-1720
A RESOL UTION APPROVING AND AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT BY
AND BETWEEN THE VILLAGE OF OAK BROOK AND CHRISTOPHER B. BURKE ENGINEERING,
LTD., FOR ENGINEERING SERVICES FOR THE SALT STORAGE FACILITY DESIGN
WHEREAS, the Village desires to build a salt storage facility located south of the Golf Course
Maintenance Building; and
WHEREAS, the salt storage facility will serve as a salt dome and a lockable storage yard for Sports
Core and Public Works equipment, maintenance, supplies, and spoil; and
WHEREAS, the Village desires to retain a design engineer to design the salt storage facility
("Services"); and
WHEREAS, Christopher B. Burke Engineering, LTD ("Burke") has previously provided satisfactory
engineering services to the Village in connection with various engineering and infrastructure projects; and
WHEREAS, pursuant to the Local Government Professional Services Selection Act ("Act"), 50
ILCS 510/0.01 et seq., and Section 1-7-6 of the Village Code, the Village is not required to follow the notice,
evaluation, and selection procedures set forth in the Act for engineering services provided by engineers
who have a satisfactory relationship with the Village; and
WHEREAS, the Village and Burke desire to enter into and execute an agreement for Burke to
provide the Services to the Village for an amount not to exceed $188,525.00, which agreement is attached
hereto as Exhibit A ("Agreement”); and
WHEREAS, the President and Board of Trustees have determined that it is in the best interest of
the Village to enter into the Agreement;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part of,
this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Approval of the Agreement. The President and Board of Trustees hereby approve
the Agreement by and between the Village and Burke in substantially the form as attached as Exhibit A and
in a final form approved by the Village Attorney.
Section 3: Authorization and Execution of the Agreement. The Village Manager and Village
Clerk shall be, and hereby are, authorized to execute the approved final Agreement on behalf of the Village
and after receipt of the final Agreement fully executed by Burke.
Section 4: Effective Date. This Resolution shall be in full force and effect upon passage and
approval in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
Resolution 2018-ENG-DESIGN-AG-EX-R-1720
Engineering Services for Salt Storage Facility Design
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APPROVED THIS 24th day of April, 2018
Gopal G. Lalmalani
Village President
PASSED THIS 24th day of April, 2018
Ayes:
Nays:
Absent:
ATTEST:
Charlotte K. Pruss
Village Clerk
Resolution 2018-ENG-DESIGN-AG-EX-R-1720
Engineering Services for Salt Storage Facility Design
3 of 3
EXHIBIT A
AGREEMENT