Agenda - 01/08/2019 - Board of TrusteesBOT AGENDA – January 8, 2019 Page 1
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
REGULAR MEETING
TUESDAY, JANUARY 8, 2019
7:00 P.M.
1. CALL TO ORDER
2. ROLL CALL
3. PRESIDENT’S OPENING COMMENTS
A. Hines Oak Brook Commons (McDonald’s Plaza Property) – Preliminary Board Review of Planned
Development for Mixed-Use Project
4. RESIDENT/VISITOR COMMENT
5. APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting Minutes of December 11, 2018
6.
CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There
will be no separate discussion of these items unless a Board member so requests, in which event, the item will be
removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda.
A. Accounts Payable for Period Ending: Manzo/
Yusuf
Period Ending December 20, 2018 - $1,988,430.38
Period Ending January 3, 20198 - $250,037.70
Significant Items included in Above:
1) DuPage County ETSB - November 30, 2018 - $35,405.07
2) Health Care Services - BCBS HMO - January 2019 - $29,957.25
3) J & R 1st in Asphalt, Inc. - OB Golf Course Cart Path - November 6, 2018 - $30,237.02
4) Burns & McDonnell Engineering Co., Inc. - Engineering Services - November 2018 - $20,013.00
5) Burns & McDonnell Engineering Co., Inc. - Engineering Services - August 2018 - $21,002.00
6) CDS Office Technologies - PD/Information Technology - $61,940.00
7) Core & Main Water Meter Install Project:
a) Invoice - J829733 $33,500.00
b) Invoice - J870826 $47,494.00
8) DuPage Water Commission - November 2018 - $279,900.40
9) Fitzgerald’s Electrical Contr., Inc. - B & T Electrical - $155,822.00
BOT AGENDA – January 8, 2019 Page 2
10) Health Care Services - BCBS PPO - November 2018 - $192,077.54
11) Rush Oak Brook Orthopaedic Ctr. - Bond Check - Permit 17-3-075 - $102,000.00
12) Oak Brook Fire Additional Pension Contribution - FY18 - $155,302.67
13) Oak Brook Police Additional Pension Contribution – FY18 - $263,539.59
14) Orbis Construction Co., Inc. - OB Golf Club Project - $74,322.00
15) Orbis Construction Co., Inc. - OB Golf Club Project - $131,897.70
B. Approval of Payroll for Pay Period Ending: Manzo/
Yusuf
1. December 15, 2018 - $846,250.65
2. December 29, 2018 - $755,266.08
C. Development Services Referrals
1. 900 Commerce Drive – Zoning Variation to Permit and Allow Parking in the Front Yard Setback
Baar/
Cuevas
2. 3005 Oak Brook Hills Road – Rezoning from R-1 Single-Family District to R-2 Single-Family District Baar/
Cuevas
3. 42 Woodside Drive – Zoning Variations to the Front Yard and Side Yard Abutting a Street Setbacks for
the Construction of an Addition to the Existing Residence
Baar/
Cuevas
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1. Golf Course Cart Path Paving Baar/Cuevas/
Manzo
2. Golf Course Commodities Baar/Cuevas/
Manzo
E. Ordinances & Resolutions
1. RESOLUTION 2019-SC-GOLF-AG-R-1769, A Resolution Approving the Waiver of Competitive
Bidding and Authorizing the Village to Enter into a Contract with Procraft Heritage Creations to
Undertake Golf Pro Shop Renovations
Baar/Cuevas/
Manzo
2. RESOLUTION 2019-SC-GOLF-PG-R-1770, A Resolution Approving the Waiver of Competitive
Bidding and Authorizing the Purchase of Golf Merchandise for Resale
Baar/Cuevas/
Manzo
3. RESOLUTION 2019-PW-SC-TREE-R-1771, A Resolution Waiving Competitive Bidding and
Authorizing the Execution of a Professional Service Agreement Between the Village of Oak Brook and
Homer Tree Care, Inc. in Relation to Removal of Buckthorn, Ash Trees, and Dead Trees at the Sports
Core Property
Tiesenga
4. RESOLUTION 2019-IT-GIS-AG-R-1772, A Resolution Approving the Waiver of Competitive Bidding
and Authorizing the Extension of an Agreement By and Between the Village of Oak Brook and
Municipal GIS Partners, Inc. to Provide GIS Support Services.
Tiesenga
5. RESOLUTION 2019-SC-B&T-ENG-AG-R-1773, A Resolution Approving and Authorizing a
Professional Services Agreement By and Between the Village of Oak Brook and Burke, LLC for Sports
Core Drainage Improvements and Bath & Tennis Circle Drive Reconstruction
Baar/Cuevas/
Manzo
6. RESOLUTION 2019-SC-B&T/P-R-1774, A Resolution Waiving Competitive Bidding and Authorizing
the Execution of a Professional Service Agreement Between the Village of Oak Brook and Mid-America
Pool Renovation, Inc. to Provide Bath & Tennis Pool Repairs
Baar/Cuevas/
Manzo
BOT AGENDA – January 8, 2019 Page 3
7. RESOLUTION 2019-MRKTG-AG-R-1775, A Resolution Approving the Waiver of Competitive
Bidding and Authorizing a Retainer Fee Services Agreement for Advertising and Marketing Services
By and Between the Village of Oak Brook and Point B Communications
Cuevas/
Manzo/
Saiyed
8. RESOLUTION 2019-LY-PG-R-1776, A Resolution Approving the Waiver of Competitive Bidding and
Authorizing the Purchase of Library Books From Authorized Distributors
Tiesenga
9. ORDINANCE 2019-TA-COM-G-1143, An Ordinance Amending Title 2 of the Village of Oak Brook
Municipal Code to Establish the Technology Advisory Committee
Tiesenga
F. Sports Core Loan Baar/Cuevas/
Manzo
G. Village of Oak Brook - Monthly Financial Reports - November 2018 Baar/Cuevas/
Manzo
7. ITEMS REMOVED FROM CONSENT AGENDA
8. BOARD & COMMISSION RECOMMENDATIONS
A. 706 St. Josephs Drive - Variation - Side Yard Setback Baar/
Cuevas
B. 305 Canterberry Lane - Variation - Front Yard Setback Baar/
Cuevas
9. ACTIVE BUSINESS
A. Ordinances & Resolutions
1. ORDINANCE 2019-ZO-EX-PUD-S-1555, An Ordinance Approving Jupiter Realty/ Franklin 1900
Spring, LLC – Planned Development for Condominium at 1900 Spring Road
Saiyed/
Tiesenga
10. INFORMATION & UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village Attorney
E. Village President
11. ADJOURNMENT
In accord with the provisions of the American with Disabilities Act, any individual who is in need of a reasonable
accommodation in order to participate in or benefit from attendance at this public meeting should contact the Butler
Government Center (Village Hall), at 630-368-5010 as soon as possible before the meeting date or for TDD
response (630) 990-2131 as soon as possible before the meeting date.