R-1714 - 03/27/2018 - ICMA - Resolutions Supporting DocumentsBOT AGENDA Page 1
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Regular Board of Trustees Meeting
of
March 27, 2018
SUBJECT: Contract Amendment - ICMA-RC Retiree Health Savings (RHS)
FROM: Kathy Vonachen, Human Resources Manager
BUDGET SOURCE/BUDGET IMPACT: N/A Funded via Employee Contributions
RECOMMENDED MOTION: I move that the Village Board approve Resolution
R-1714, A Resolution amending the contract between the Village and ICMA-RC as it
relates to the Retiree Health Savings (RHS) plan.
Background/History:
In 2012, the Village implemented a Retiree Health Savings (RHS) account plan option
through ICMA-RC and the Village amended this plan on December 8, 2015 to add
additional group to the plan. The plan allows defined employee groups to defer a
percentage of their income to be used only toward health expenses incurred during
retirement. Along with gross salary contributions, it also requires any pay-out of sick time,
vacation time and holiday time to be deposited into this account upon separation from the
Village.
The Village already has a contract in place for RHS services. We are requesting a second
amendment to the existing plan so a new employee group (Police Command Staff) can
participate, effective April 1, 2018. This amendment is administrative in nature and will
only allow applicable employee groups to also participate in the existing RHS plan. The
financial impact will fall entirely on participating employees.
The draft contract amendment is attached for your review.
Recommendation:
Staff recommends that the Village Board approve proposed amendment allowing new
employee groups to participate in the ICMA-RC RHS plan.
Agenda Item 6.D.3
RESOLUTION 2018-ICMA-CNTRCT-RHS-AMND-R-1714
A RESOLUTION APPROVING AND AUTHORIZING AN AMENDMENT
TO THE CONTRACT BETWEEN THE VILLAGE AND ICMA-RC TO PROVIDE
ADDITIONAL VILLAGE EMPLOYEES AN RHS ACCOUNT PLAN OPTION
WHEREAS, in 2012, the Village entered a contract with ICMA-RC (“Contract”) to provide the
Village’s defined employee groups with a retiree health savings (RHS) account plan option allowing certain
employees to defer a percentage of their salaries to be used towards health expenses that may be incurred
during retirement (“Plan Option”); and
WHEREAS, a group of Village employees has requested that the Village amend its Contract with
ICMA-RC to allow an additional group of employees to participate in the Plan Option (“Amendment”); and
WHEREAS, the Amendment will not have any financial impact on the Village because all costs for
the Plan Option will be paid for entirely by the Village employees that choose to participate in the Plan
Option; and
WHEREAS, the President and Board of Trustees have determined that it is in the best interest of
the Village to approve the Amendment;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part of,
this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Approval of Amendment. The President and Board of Trustees hereby approve
the Amendment in substantially the same form as attached as Exhibit A and in a final form approved by
the Village Attorney. Provided that as to this group of added employees, the Village may, at its discretion,
terminate their participation in this program and so amend the Contract at any time.
Section 3: Authorization and Execution of Amendment. The Village Manager is authorized to
execute the Amendment upon final approval by the Village Attorney.
Section 4: Effective Date. This Resolution shall be in full force and effect upon passage and
approval in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
Resolution 2018-ICMA-CNTRCT-RHS-AMND-R-1714
Authorizing Amendment to Contract
With ICMA re: RHS Account Plan Option
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APPROVED THIS 27th day of March, 2018
Gopal G. Lalmalani
Village President
PASSED THIS 27th day of March, 2018
Ayes:
Nays:
Absent:
ATTEST:
Charlotte K. Pruss
Village Clerk
Resolution 2018-ICMA-CNTRCT-RHS-AMND-R-1714
Authorizing Amendment to Contract
With ICMA re: RHS Account Plan Option
Page 3 of 3
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EXHIBIT A
AMENDMENT
4826-9707-2223, v. 1