Final Action - 02/13/2018 - Board of Trustees VILLAGE OF F�NpI
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BOARD OF TRUSTEES MEETING
SUMMARY OF THE VILLAGE OF OAK BROOK
BOARD OF TRUSTEES MEETING OF
February 13,2018
BOARD ACTION TAKEN AT THE ABOVE MEETING: The
comments shown are a brief summarization of the Board action taken,
prepared by the Village Clerk's Office on the day following the meeting.
Accuracy is not guaranteed and this information is subject to correction
when the official minutes are prepared and approved.
1. CALL TO ORDER 7:05 pm
2. ROLL CALL Tr. Baar
absent
3. PRESIDENT'S OPENING COMMENTS
4. RESIDENTNISITOR COMMENT
5. APPROVAL OF MINUTES
A. Regular Executive Meeting Minutes of January 9, 2018 Approved
B. Regular Board of Trustees Meeting Minutes of January 23, 2018 Approved
6. CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
which event, the item will be removed from the Consent Agenda and considered as the first item after
approval of the Consent Agenda.
A. Accounts Payable for Period Ending February 8,2018-$958,822.65 Authorized
Significant Items included in Above:
1) DuPage Convention and Visitors Bureau—September-December 2017 FY17/18 Co Op Authorized
Advertising-$80,289.88
2) DuPage Convention and Visitors Bureau—December 2017 Co-op Advertising-$49,160 Authorized
3) Thomas Engineering Group—2015 Water Main Construction-$35,115.97 Authorized
4) Trotter and Associates, Inc.—Water System Master Plan Report/Model-$21,638.59 Authorized
5) Oak Brook Park District—Pool Management Services—2018 Season-$255,000 Authorized
6) Paramedic Services of Illinois, Inc.—Contract Paramedic Services—January 2018- Authorized
$44,746.75
7) Paramedic Services of Illinois, Inc.—Contract Paramedic Services—February 2018- Authorized
$44,746.75
8) Airport Electric Co.—Village's Electrical Work-$21,333.90 Authorized
9) Core&Main—Water Meter Installation Project-$44,064 Authorized
10) Health Care Service Corporation—HMO Premiums—February 2018-$31,932.75 Authorized
RG
B. Approval of Payroll for Pay Period Ending January 27, 2018-$722,841.56 Approved
C. Development Services Referrals
1) Referral—1600 16th Street—Variations Referred
2) Referral—1919 and 2011 Swift Drive—Variations Referred
3) Referral—408 Canterberry Lane—Variations Referred
D. Ordinances and Resolutions
1) ORDINANCE 2018-PL-RR-S-1523,An Ordinance Amending Certain Sections of the Passed
Personnel Manual of the Village of Oak Brook.
2) ORDINANCE 2018-PP-S-1524,An Ordinance Authorizing The Sale, Donation Or Disposal Passed
Of Certain Items Of Personal Property Owned By The Village Of Oak Brook
3) RESOLUTION 2018-FD-V-PG-R-1702,A Resolution Approving The Waiver Of Competitive Passed
Bidding And Authorizing The Purchase Of A Fire Administrative Vehicle
4) RESOLUTION 2018-FD-PG-EQ-R-1703,A Resolution Approving The Waiver Of Competitive Passed
Bidding And Authorizing The Purchase Of A Monitor/Defibrillator
5) RESOLUTION 2018-AG-MCD-TASTE-FRWRKS-R-1701,A Resolution Approving A
Sponsorship Agreement By And Between McDonalds Corporation And The Village Of Oak Passed
Brook For McDonalds Corporation To Sponsor The Independence Day And Taste Of Oak
Brook Fireworks Show
6) RESOLUTION 2018-ENG-ELEC-B&T-AG-R-1704,A Resolution Approving And Authorizing
A Professional Services Agreement By And Between The Village Of Oak Brook And Kluber Passed
Architects& Engineers For Electrical Engineering Services Related To An Emergency
Generator At The Bath&Tennis Clubhouse
7. ITEMS REMOVED FROM CONSENT None
8. BOARD&COMMISSION RECOMMENDATIONS
A. Hannon's Yorkshire Estates Subdivision—601 Harger Road—Final Plat—2-Lot Subdivision Recomnd
B. Franklin Subdivision—1900 Spring Road—Preliminary and Final Plat—3-Lot Subdivision Recomnd
9. ACTIVE BUSINESS
A. Ordinances and Resolutions
1) RESOLUTION 2018-AG-LIT-R-1705,A Resolution Approving An Engagement Agreement Passed
With Rathje Woodward, LLC And The Village Of Oak Brook, Illinois For Attorney Services
The Regular Meeting of the Village Board of Trustees will end at this point and a
Committee-of-the-Whole Meeting will be conducted to discuss financial matters.
10. A. 2018-2022 Income and Expense Outlook and Implications
Discussed
1) 2018-2022 Five Year Plan
2) 2018-2022 Five Year Plan assuming a 5%decrease in sales tax revenue each year
3) 2018-2022 Five Year Plan assuming a 2%decrease in sales tax revenue each year
4) 2018-2022 Five Year Plan adjusted for no debt issuances and all cash for the PD Project
5) Projected long-term pension payments for 2018 through 2040
FINAL ACTION—February 13,2018 BOT Meeting Page 2
B. Debt Issuance Discussion Discussed
1) Bond Counsel Services
2) Financial Advisor Services
11. INFORMATION&UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village Attorney
E. Village President
12. ADJOURNMENT 8:51 PM
FINAL ACTION—February 13,2018 BOT Meeting Page 3