Final Action - 01/08/2019 - Board of TrusteesFinal Action – January 8, 2019 BOT Meeting Page 1
BOARD OF TRUSTEES MEETING
SUMMARY OF THE VILLAGE OF OAK BROOK
BOARD OF TRUSTEES MEETING OF
January 8, 2019
BOARD ACTION TAKEN AT THE ABOVE MEETING: The comments shown are a brief summarization of the Board action
taken, prepared by the Village Clerk’s Office on the day following the meeting. Accuracy is not guaranteed and this information is
subject to correction when the official minutes are prepared and approved.
1. CALL TO ORDER 7:01 pm
2. ROLL CALL All Present
3. PRESIDENT’S OPENING COMMENTS
A. Hines Oak Brook Commons (McDonald’s Plaza Property) – Preliminary Board Review of Planned
Development for Mixed-Use Project
Presented
4. RESIDENT/VISITOR COMMENT
5. APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting Minutes of December 11, 2018 Approved
6.
CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There
will be no separate discussion of these items unless a Board member so requests, in which event, the item will be
removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda.
A. Accounts Payable for Period Ending:
Period Ending December 20, 2018 - $1,988,430.38 Authorized
Period Ending January 3, 20198 - $250,037.70 Authorized
Significant Items included in Above:
1) DuPage County ETSB - November 30, 2018 - $35,405.07 Authorized
2) Health Care Services - BCBS HMO - January 2019 - $29,957.25 Authorized
3) J & R 1st in Asphalt, Inc. - OB Golf Course Cart Path - November 6, 2018 - $30,237.02 Authorized
4) Burns & McDonnell Engineering Co., Inc. - Engineering Services - November 2018 - $20,013.00 Authorized
5) Burns & McDonnell Engineering Co., Inc. - Engineering Services - August 2018 - $21,002.00 Authorized
6) CDS Office Technologies - PD/Information Technology - $61,940.00 Authorized
7) Core & Main Water Meter Install Project: Authorized
a) Invoice - J829733 $33,500.00 Authorized
b) Invoice - J870826 $47,494.00 Authorized
8) DuPage Water Commission - November 2018 - $279,900.40 Authorized
Final Action – January 8, 2019 BOT Meeting Page 2
9) Fitzgerald’s Electrical Contr., Inc. - B & T Electrical - $155,822.00 Authorized
10) Health Care Services - BCBS PPO - November 2018 - $192,077.54 Authorized
11) Rush Oak Brook Orthopaedic Ctr. - Bond Check - Permit 17-3-075 - $102,000.00 Authorized
12) Oak Brook Fire Additional Pension Contribution - FY18 - $155,302.67 Authorized
13) Oak Brook Police Additional Pension Contribution – FY18 - $263,539.59 Authorized
14) Orbis Construction Co., Inc. - OB Golf Club Project - $74,322.00 Authorized
15) Orbis Construction Co., Inc. - OB Golf Club Project - $131,897.70 Authorized
B. Approval of Payroll for Pay Period Ending:
1. December 15, 2018 - $846,250.65 Approved
2. December 29, 2018 - $755,266.08 Approved
C. Development Services Referrals
1. 900 Commerce Drive – Zoning Variation to Permit and Allow Parking in the Front Yard Setback
Removed
2. 3005 Oak Brook Hills Road – Rezoning from R-1 Single-Family District to R-2 Single-Family District Referred
3. 42 Woodside Drive – Zoning Variations to the Front Yard and Side Yard Abutting a Street Setbacks
for the Construction of an Addition to the Existing Residence
Referred
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1. Golf Course Cart Path Paving Removed
2. Golf Course Commodities Authorized
E. Ordinances & Resolutions
1. RESOLUTION 2019-SC-GOLF-AG-R-1769, A Resolution Approving the Waiver of Competitive
Bidding and Authorizing the Village to Enter into a Contract with Procraft Heritage Creations to
Undertake Golf Pro Shop Renovations
Removed
2. RESOLUTION 2019-SC-GOLF-PG-R-1770, A Resolution Approving the Waiver of Competitive
Bidding and Authorizing the Purchase of Golf Merchandise for Resale
Removed
3. RESOLUTION 2019-PW-SC-TREE-R-1771, A Resolution Waiving Competitive Bidding and
Authorizing the Execution of a Professional Service Agreement Between the Village of Oak Brook
and Homer Tree Care, Inc. in Relation to Removal of Buckthorn, Ash Trees, and Dead Trees at the
Sports Core Property
Removed
4. RESOLUTION 2019-IT-GIS-AG-R-1772, A Resolution Approving the Waiver of Competitive
Bidding and Authorizing the Extension of an Agreement By and Between the Village of Oak Brook
and Municipal GIS Partners, Inc. to Provide GIS Support Services.
Passed
5. RESOLUTION 2019-SC-B&T-ENG-AG-R-1773, A Resolution Approving and Authorizing a
Professional Services Agreement By and Between the Village of Oak Brook and Burke, LLC for
Sports Core Drainage Improvements and Bath & Tennis Circle Drive Reconstruction
Passed
6. RESOLUTION 2019-SC-B&T/P-R-1774, A Resolution Waiving Competitive Bidding and
Authorizing the Execution of a Professional Service Agreement Between the Village of Oak Brook
and Mid-America Pool Renovation, Inc. to Provide Bath & Tennis Pool Repairs
Passed
7. RESOLUTION 2019-MRKTG-AG-R-1775, A Resolution Approving the Waiver of Competitive
Bidding and Authorizing a Retainer Fee Services Agreement for Advertising and Marketing Services
Passed
Final Action – January 8, 2019 BOT Meeting Page 3
By and Between the Village of Oak Brook and Point B Communications
8. RESOLUTION 2019-LY-PG-R-1776, A Resolution Approving the Waiver of Competitive Bidding
and Authorizing the Purchase of Library Books From Authorized Distributors
Passed
9. ORDINANCE 2019-TA-COM-G-1143, An Ordinance Amending Title 2 of the Village of Oak Brook
Municipal Code to Establish the Technology Advisory Committee
Passed
F. Sports Core Loan Approved
G. Village of Oak Brook - Monthly Financial Reports - November 2018 Approved
7. ITEMS REMOVED FROM CONSENT AGENDA
6.C.1. 900 Commerce Drive – Zoning Variation to Permit and Allow Parking in the Front Yard Setback Passed
6.D.1 Golf Course Cart Path Paving Passed
6.E.1 RESOLUTION 2019-SC-GOLF-AG-R-1769, A Resolution Approving the Waiver of Competitive
Bidding and Authorizing the Village to Enter into a Contract with Procraft Heritage Creations to
Undertake Golf Pro Shop Renovations
Passed
6.E.2 RESOLUTION 2019-SC-GOLF-PG-R-1770, A Resolution Approving the Waiver of Competitive
Bidding and Authorizing the Purchase of Golf Merchandise for Resale
Passed
6.E.3 RESOLUTION 2019-PW-SC-TREE-R-1771, A Resolution Waiving Competitive Bidding and
Authorizing the Execution of a Professional Service Agreement Between the Village of Oak Brook
and Homer Tree Care, Inc. in Relation to Removal of Buckthorn, Ash Trees, and Dead Trees at the
Sports Core Property
Passed
8. BOARD & COMMISSION RECOMMENDATIONS
A. 706 St. Josephs Drive - Variation - Side Yard Setback Concurred
B. 305 Canterberry Lane - Variation - Front Yard Setback Concurred
9. ACTIVE BUSINESS
A. Ordinances & Resolutions
1. ORDINANCE 2019-ZO-EX-PUD-S-1555, An Ordinance Approving Jupiter Realty/ Franklin 1900
Spring, LLC – Planned Development for Condominium at 1900 Spring Road
Passed as
Amended
10. INFORMATION & UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village Attorney
E. Village President
Final Action – January 8, 2019 BOT Meeting Page 4
11. ADJOURNMENT 9:13 pm