Minutes - 12/11/2018 - Board of TrusteesVILLAGE OF OAK BROOK MINUTES – DECEMBER 11, 2018 Page 1
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Gopal
Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at 7:00 pm. The
Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: Trustees John Baar, Philip Cuevas, Michael Manzo, Moin Saiyed, Edward Tiesenga, Asif
Yusuf, President Gopal Lalmalani
ABSENT: None
IN ATTENDANCE: Village Manager Rick Ginex, Finance Director Jason Paprocki, Development
Services Director Tony Budzikowski, Information Technology Director Jim Fox, Fire Chief Barry
Liss, Golf Club Superintendent / Manager Sean Creed, Head Librarian Jacob Post, Police Deputy
Chief Jason Cates, Public Works Director Doug Patchin, Village Attorney Greg Jones
3. PRESIDENT’S OPENING COMMENTS
President Lalmalani discussed the grand opening of Shake Shack and Midwest Orthopedics at Rush.
He also wished everyone a happy and healthy Hanukkah and Christmas holiday and a prosperous
new year.
President Lalmalani mentioned that there would not be a second Village Board meeting in
December due to the Christmas Holiday. The next Village Board meeting will be January 8, 2019.
4. PUBLIC HEARING – PROPOSED 2019 BUDGET
President Lalmalani opened the Public Hearing for the 2019 Budget. Finance Director Paprocki
provided a PowerPoint presentation regarding the 2019 Budget.
Clerk Pruss asked if there any members of the public who wish to address the proposed 2019
Budget during this Public Hearing. None were presented.
Motion by Trustee Baar, seconded by Trustee Cuevas, to close the Proposed 2019 Budget
Public Hearing at 7:17 p.m. VOICE VOTE: Motion carried.
6. RESIDENT/VISITOR COMMENT
The following residents addressed the Village Board concerning the Jupiter Realty/ Franklin
Planned Development for a 22-story residential condominium building at 1900 Spring Road. They
MINUTES OF THE DECEMBER 11,
2018 REGULAR MEETING OF THE
PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF
OAK BROOK APPROVED AS
WRITTEN ON JANUARY 8, 2019
VILLAGE OF OAK BROOK MINUTES – DECEMBER 11, 2018 Page 2
spoke both for and against the development and how it may effect the surrounding area, the future of
Oak Brook and its residents.
Residents Steve Farber, James Pehta, George Kouba, Karen Bushy, Ed Mullins, Jerry Wolin, Cathy
Giangrasse, Carl Manofsky, Tom Wenholz, Martina Cosentino, Robert Larsen, Andrew Mahler, and
John Miniutti.
David Carlin (Oak Brook Chamber of Commerce) addressed the Village Board and said that the
Chamber is in support of the Planned Development at 1900 Spring Road.
7. APPROVAL OF MINUTES
A. Regular Executive Meeting Minutes of September 11, 2018
Motion by Trustee Baar, seconded by Trustee Manzo, to approve the Minutes of the Regular
Executive Meeting of September 11, 2018. VOICE VOTE: Motion carried.
B. Special Executive Meeting Minutes of September 18, 2018
Motion by Trustee Baar, seconded by Trustee Manzo, to approve the Minutes of the Special
Executive Meeting of September 18, 2018. VOICE VOTE: Motion carried.
C. Regular Board of Trustees Meeting of November 13, 2018
Motion by Trustee Baar, seconded by Trustee Manzo, to approve the Minutes of the Regular
Board of Trustees Meeting of November 13, 2018. VOICE VOTE: Motion carried.
D. Regular Board of Trustees Meeting of November 27, 2018
Motion by Trustee Baar, seconded by Trustee Manzo, to approve the Minutes of the Regular
Board of Trustees Meeting of November 27, 2018. VOICE VOTE: Motion carried.
8. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
which event, the item will be removed from the Consent Agenda and considered as the first item after
approval of the Consent Agenda.
A. Accounts Payable for Period Ending December 6, 2018 - $1,313,693.57
Significant Items included in Above:
1. LEGAL SERVICES:
a) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C., - Legal Services -
December 4, 2018 - $8,500.00 (FY18 YTD - ($115,205.74)
b) Rathje Woodward, LLC - Legal Services - December 4, 2018 - $4,162.05
c) Rathje Woodward, LLC - Legal Services - December 4, 2018 - $3,333.33
(FY18 YTD - $99,358.03)
d) Clark Baird Smith, LLP - Legal Services - November 30, 2018 - $2,177.50
(FY18 YTD - $34,243.00)
TOTAL LEGAL BUDGET FOR 2018 IS $293,100
TOTAL LEGAL BILLS PAID FOR 2018 - YTD - $250,838.27
2. Burke, LLC - 2018 Street Improvement Project - $189,020.69
VILLAGE OF OAK BROOK MINUTES – DECEMBER 11, 2018 Page 3
3. Paramedic Services of Illinois, Inc. – December 2018 - $67,833.33
4. Illinois Tollway – IGA for Roadway Reconstruction - $762,420.05
B. Approval of Payroll for Pay Period Ending December 1, 2018 - $793,011.31
C. Ordinances & Resolutions
1. ORDINANCE 2018-LY-EX1-S-1552, An Ordinance Readopting and Amending the
Reference Policy for the Village of Oak Brook Public Library
2. ORDINANCE 2018-PP-S-1553, An Ordinance Authorizing the Sale, Donation or Disposal
of Certain Items of Personal Property Owned by the Village of Oak Brook
3. ORDINANCE 2018-TC-PK-G-1140, An Ordinance Amending Chapter 1 of Title 7 of the
Village Code of the Village of Oak Brook, Illinois Regarding Unauthorized Use of Electric
Vehicle Parking Spaces
4. RESOLUTION 2018-FD-AG-PSI-R-1765, A Resolution Approving and Authorizing the
Award and Execution of an Agreement for Ambulance Billing
5. RESOLUTION 2018-TELECOM-TWR-AG-R-1767, A Resolution Approving and
Authorizing a Master Pole Attachment Agreement Between the Village and Chicago SMSA
Limited Partnership d/b/a Verizon Wireless to Permit the Attachment of Small Wireless
Facilities to Village-Owned Poles
6. RESOLUTION 2018-TELECOM-TWR-AG-R-1768, A Resolution Approving and
Authorizing a Master Pole Attachment Agreement Between the Village and New Cingular
Wireless PCS, LLC d/b/a AT&T Mobility to Permit the Attachment of Small Wireless
Facilities to Village-Owned Poles
D. Deductible for 2019 Risk Management Insurance
E. Scavenger Licenses
F. Year End Bill Payment
G. Development Services Referrals
1. 1211 22nd Street - Zoning Variations to Permit a Wall Sign on Roof Top Screening
Motion by Trustee Baar, seconded by Trustee Manzo, to approve the Consent Agenda, and
authorize expenditures as presented.
ROLL CALL VOTE:
Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried.
VILLAGE OF OAK BROOK MINUTES – DECEMBER 11, 2018 Page 4
9. ITEMS REMOVED FROM CONSENT AGENDA – None presented.
10. BOARD & COMMISSION RECOMMENDATIONS
A. Jupiter Realty/ Franklin 1900 Spring, LLC – Planned Development for Condominium at 1900
Spring Road
Motion by Trustee Saiyed, seconded by Trustee Manzo, that the Village Board concur with the
recommendation from the Planned Development Commission (PDC) to approve the proposed
Planned Development for a residential condominium building of up to 90 units for the
property at 1900 Spring Road, subject to the following conditions:
1. Establishment of a dormant Special Service Area (SSA) to fully fund the maintenance,
operation, repair, and replacement of the development’s storm water management facilities
in the event the applicant or the condominium association fails to maintain the
development’s storm water management facilities. The dormant SSA must be established
before issuance of any building permit for the development.
2. Developer shall contribute ______% for the cost of the installation of a traffic signal at the
intersection of Spring Road and 16th Street. (the PDC recommended the Developer pay
between 25% to 50% of the cost).
3. Final civil engineering plan approval including all necessary Federal, State, County and
other local requirements that relate to floodplain, floodway and storm water management.
The Village’s engineering permit will not be issued until permits have been issued by all
applicable Federal, State, County and local agencies.
4. Prohibition on semi-trailers utilizing the loading dock area for deliveries.
5. The FAR calculation for the 4-lot Franklin Subdivision as a whole shall not exceed 0.99, and
the properties shall be maintained under common ownership or control in order to comply
the Zoning Ordinance “lot” definition. The ordinance approving the planned development
will be recorded against all 4 lots in the Franklin Subdivision.
6. The development’s parking garage may not be used as a commercial parking facility.
7. Restrictive covenants shall be recorded in connection with the planned development for
FAR, stormwater and property maintenance and may not be modified, removed or released
without the consent of the corporate authorities, and may be enforced by the Village as well
as by future property owners within the subdivision/development. The Village must
approve the restrictive covenants prior to recordation.
8. The proposed development shall be constructed in substantial conformance to the landscape
plans and architectural plans as submitted except for “minor changes” in the approved site
plan or design details as provided in the Planned Development regulations.
9. The condominium signage shall comply with all applicable Village code requirements.
10. Notwithstanding the attached exhibits, the applicant shall meet all Village Ordinance
requirements at the time of building permit application except as specifically varied or
waived.
11. Authorize the Village Attorney to prepare the necessary ordinance granting the requested
Planned Development for approval and adoption at the January 8, 2019 Board of Trustees
meeting.
VILLAGE OF OAK BROOK MINUTES – DECEMBER 11, 2018 Page 5
President Lalmalani stated that each Trustee would have five (5) minutes to make their comments
regarding the Planned Development. Trustee Yusuf addressed the flooding concerns and said that
the development would give Oak Brook a component in the housing mix that currently doesn’t exist.
He believed the development had been thought out very thoroughly and that it would be a landmark
facility. Trustee Saiyed addressed the stormwater concerns and said that the permit would not be
issued until the plans are approved by all applicable Federal, State, County and local agencies.
Trustee Saiyed also mentioned the fire truck assess and safety concerns. Fire Chief Liss replied that
all of the plans would be thoroughly reviewed, vetted and must comply with the Village’s rules and
regulations, in the interest of public safety. The plans would not be approved until they meet all the
requirements. Trustee Cuevas discussed his concerns that the building would have on the
surrounding property values. Trustee Baar cited that he wasn’t against development and was in
favor of great architecture. He said he admires the building however it doesn’t go along with Lot 4,
the planned unit development and the character of the surrounding area. Trustee Manzo addressed
the concerns regarding stormwater, traffic and the dormant SSA. He said he understood that change
can make people nervous however Oak Brook cannot remain stagnant. He stated that the
development would be good for the future of Oak Brook. Trustee Tiesenga stated that the proposal
is self-refuting and discussed his concerns with the traffic and pedestrian connections.
Scott Day (Day Robert & Morrison) presented a slide of the connections from the condominium
building to Oak Brook Center. He explained that the plan includes pedestrian access as well as a
bike path. The pathway is not just for residents of the building but is also for public pedestrian
access. Discussion ensued regarding the pedestrian connections and the installation cost for the
traffic signal.
After a tie vote, President Lalmalani said that he truly believes that Oak Brook is at a crossroads for
the first time in its history. He said that there are two options, one is to do nothing and Oak Brook
remains at a standstill, and the second option is to move forward. He also said that this is a branding
opportunity for Oak Brook, a high end development with tremendous architectural design. He noted
that the B-2 zoning district has no height restrictions and that he understood the opposition from the
residents. He remarked that this is a delicate balance between enhancing the residential areas and
maintaining open space. He said that Oak Brook needs to move forward and if it doesn’t then it is
sending the wrong message to future developers. He stated that he is afraid that Oak Brook could
end up with a property tax and the demise of Paul Butler’s dream; therefore, he said he is voting in
favor of the project.
ROLL CALL VOTE:
Ayes: 4 – President Lalmalani, Trustees Manzo, Saiyed, Yusuf
Nays: 3 – Trustees Baar, Cuevas, Tiesenga
Abstain: 0 – None
Absent: 0 – None
Motion carried.
11. ACTIVE BUSINESS
A. Water Rate Presentation
Public Works Director Patchin introduced Bob Khan (P.E. Principal from American Infrastructure
Technologies) and gave a brief summary of the numerous projects that they have completed for the
Village.
VILLAGE OF OAK BROOK MINUTES – DECEMBER 11, 2018 Page 6
Mr. Khan gave a PowerPoint presentation on the Oak Brook Water Rate Study for 2018. He
discussed three (3) rate options for the Village to consider to fund the water main replacement and
system repairs. Comments were made by the Board and questions were addressed by Mr. Khan and
Public Works Director Patchin.
B. Ordinances & Resolutions
1. ORDINANCE 2018-WA-G-1142, An Ordinance Amending Chapter 5 Of Title 8 Of The
Village Code Of The Village Of Oak Brook, Illinois Relating To Water Charges
Motion by Trustee Manzo, seconded by Trustee Tiesenga, that the Village Board adopt
Ordinance 2018-WA-G-1142, “An Ordinance Amending Chapter 5 of Title 8 of the Village
Code of the Village of Oak Brook, Illinois Relating to Water Charges” which increases water
rates 10% for fiscal year 2019.
ROLL CALL VOTE:
Ayes: 3 – Trustees Manzo, Tiesenga, Yusuf
Nays: 4 – President Lalmalani, Trustees Baar, Cuevas, Saiyed
Abstain: 0 – None
Absent: 0 – None
Motion failed.
Motion by Trustee Yusuf, seconded by Trustee Manzo, to amend the ordinance to increase
water rates 5% for fiscal year 2019.
ROLL CALL VOTE: On the Amendment – 5% Increase
Ayes: 4 – Trustees Baar, Manzo, Tiesenga, Yusuf
Nays: 3 – Trustees Cuevas, Saiyed
Abstain: 0 – None
Absent: 0 – None
Motion carried.
2. ORDINANCE 2018-BU-EX-S-1554, An Ordinance Adopting the Budget of the Village of
Oak Brook for 2019
Motion by Trustee Manzo, seconded by Trustee Cuevas, that the Village Board adopt
Ordinance 2018-BU-EX-S-1554 “An Ordinance Adopting the Budget of the Village of Oak
Brook for 2019”.
Trustee Manzo expressed his concerns regarding the revenue projections with the departure of
McDonald’s and other store closings.
ROLL CALL VOTE:
Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried.
VILLAGE OF OAK BROOK MINUTES – DECEMBER 11, 2018 Page 7
3. RESOLUTION 2018-IGA-OBPKD-POOL-R-1766, A Resolution Approving and
Authorizing an Intergovernmental Agreement Between the Village and the Park District
Relating to the Operation Of The Village’s Swimming Pool
Village Manager Ginex stated that this is the second Intergovernmental Agreement with the Oak
Brook Park District to operate the swimming pool complex. He said that for the upcoming year the
Park District is asking for $230,000 for providing services, $25,000 less than the past season. The
Village will continue to handle the concession stand and make the necessary repairs to the pools.
The Agreement is for up to three additional one-year terms, through October 2022. Changes in the
agreement concern the hours of operation. He thanked the Park District Board, Director Laure
Kosey and her staff, for working with the Village. Comments were made by the Board.
Motion by Trustee Baar, seconded by Trustee Manzo, that the Village Board Approve
Resolution – R-2018-IGA-OBPKD-POOL-R-1766, A Resolution Approving and Authorizing
an Intergovernmental Agreement Between the Village and The Park District Relating to The
Operation of the Village’s Swimming Pool.
ROLL CALL VOTE:
Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried.
C. Additional 2018 Contributions to Police and Firefighters Pension Funds
Motion by Trustee Manzo, seconded by Trustee Cuevas, that the Village Board adopt the
Nyhart 2018 recommended contributions of $1,946,714 to the Police Pension Fund and
$2,064,689 to the Fire Pension Fund and make additional contributions to meet these amounts.
Trustee Baar stated that it was responsible of the Board to commit to the additional contributions
and not put the burden on future generations. He said the funding model results in higher
contributions up front, but would help smooth the curve as the year 2040 approaches. Trustee
Tiesenga said that it was responsible to make the contributions but that he was also concerned with
pension spiking. Discussion ensued and comments were made regarding former pension
contributions.
ROLL CALL VOTE:
Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried.
12. INFORMATION & UPDATES
A. Village Manager
Village Manager Ginex wished everyone a happy Hanukkah and Merry Christmas. He thanked the
Board for their support and his staff for all their hard work.
B. Village Clerk
Village Clerk Pruss wished everyone a Merry Christmas and Happy New Year.
VILLAGE OF OAK BROOK MINUTES – DECEMBER 11, 2018 Page 8
C. Trustees
Trustee Tiesenga wished everyone a Merry Christmas.
Trustee Manzo wished everyone a Merry Christmas
Trustee Baar wished everyone a happy Hanukkah and Merry Christmas. He thanked everyone who
weighed in on the Jupiter project and that other municipalities have this issue as well.
Trustee Cuevas asked for an update concerning the York Road construction. Director Patchin said
that it would be completed by Tuesday.
Trustee Saiyed discussed his original concerns with the Jupiter project and that he in support of the
building.
Trustee Yusuf wished everyone a happy and safe holiday.
D. Village Attorney
Village Attorney Jones wished everyone a happy holiday.
E. Village President
Information Technology Director Fox gave an update on the construction of the monopole
communication tower.
Police Deputy Chief Jason Cates discussed the issue of car burglaries in the western suburbs.
Public Works Director Patchin gave an update on the leaf pick up program.
Golf Club Superintendent / Manager Sean Creed reported on the construction of the patio project.
Head Librarian Jacob Post mentioned that the Oak Brook Art League and the Downers Grove Artists’
Guild is having a fine art sale at the Library.
Finance Director Paprocki thanked everyone for their work on the 2019 budget and gave a sales tax
update.
Fire Chief Liss stated that the Fire Inspectors are out enforcing code compliance for a safe shopping
experience and that the construction is on track at Station 93.
Development Services Director Tony Budzikowski mentioned that the Hines Oak Brook
Commons Preliminary Board Review would be on the January 8th agenda.
13. ADJOURNMENT
Motion by Trustee Saiyed, seconded by Trustee Cuevas, to adjourn the Regular Meeting of the
Board of Trustees at 9:53 p.m. VOICE VOTE: Motion carried.
VILLAGE OF OAK BROOK MINUTES – DECEMBER 11, 2018 Page 9
ATTEST:
/s/ Charlotte K. Pruss
Charlotte K. Pruss
Village Clerk