R-1769 - 01/08/2019 - GOLF - Resolutions RESOLUTION 2019-SC-GOLF-AG-R-1769
A RESOLUTION APPROVING THE WAIVER OF COMPETITIVE BIDDING AND AUTHORIZING THE
VILLAGE TO ENTER INTO A CONTRACT WITH PROCRAFT HERITAGE CREATIONS TO
UNDERTAKE GOLF PRO SHOP RENOVATIONS
WHEREAS, the Village is seeking to undertake renovations at the golf pro shop including the
design, building and delivery of millwork for cabinets, fixtures, and accessories (the"Work"); and
WHEREAS, after reviewing three companies offering such services, Village staff recommended
the Village contract with Procraft Heritage Creations due to their ability to perform the Work without
requiring a separate agreement with an architect and Procraft's superior reputation for providing high-
quality workmanship; and
WHEREAS, Village staff recommends waiver of competitive bidding for the project in order to
ensure the Village saves the cost of additional architectural services and ensure the Work meets the
requirements of the Village including the unique requirements associated with a golf pro shop; and
WHEREAS, funding for the Work is being paid for out of the golf improvement fund paid for by
end users; and
WHEREAS, pursuant to Section 1-74A of the Oak Brook Village Code, the Village has authority
to waive competitive bidding by a vote of two-thirds (2/3)of the village trustees then holding office; and
WHEREAS, based on the recommendation of Village staff, the information provided, and
following due consideration and review;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS, as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Waiver of Competitive Bidding. The Board of Trustees authorizes the adoption of
this Resolution without the need for competitive bidding.
Section 3: Approval of Agreement. The President and Board of Trustees hereby approve
the Agreement by and between the Village and Procraft Heritage Creations in substantially the same form
as attached as Exhibit A, and in a final form approved by the Village Attorney.
Section 4: Authorization and Execution of the Agreement. The Village Manager and Village
Clerk shall be, and hereby are, authorized to execute the Agreement after receipt of the final Agreement
fully executed by Procraft Heritage Creations.
Section 5: Effective Date. This Resolution shall be in full force and effect upon passage and
approval in the manner provided by law.
APPROVED THIS 8th day of January, 019
Gopal G. Lalmalani
Village President
PASSED THIS 8th day of January, 2019
Resolution 2019-SC-GOLF-AG-R-1769
Agreement with Procraft Heritage Creations
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Ayes: Trustees Baar, Cuevas Manzo Saiyed Tiesenga Yusuf
Nays: None
Absent: None
ATTEST: : ?
G�
UF 0q,t Charlotte K. Pruss
Village Clerk
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