Minutes - 02/26/2019 - Board of Trustees (7) MINUTES OF THE JANUARY 22, 2019
v I I M [ (,)I REGULAR MEETING OF THE PRESIDENT
OAK BK , K AND BOARD OF TRUSTEES OF THE
. V54 VILLAGE OF OAK BROOK APPROVED AS
WRITTEN ON FEBRUARY 26, 2019
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Gopal Lalmalani
in the Samuel E. Dean Board Room of the Butler Government Center at 7:04 pm. The Pledge of
Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: Trustees John Baar, Philip Cuevas, Michael Manzo, Moin Saiyed, Edward Tiesenga, Asif
Yusuf, President Gopal Lalmalani
ABSENT: None
IN ATTENDANCE: Village Manager Rick Ginex, Development Services Director Tony
Budzikowski, Golf Club Superintendent/Manager Sean Creed, Information Technology Director Jim
Fox, Police Chief Jim Kruger, Fire Chief Barry Liss, Finance Director Jason Paprocki, Public Works
Director Doug Patchin, Head Librarian Jacob Post, Human Resource Director/Deputy Clerk Kathy
Vonachen, Village Attorney Greg Jones
3. PRESIDENT'S OPENING COMMENTS
President Lalmalani said that he was very sorry to report that long time Oak Brook Resident Champ
Davis recently passed away at the young age of 78. Mr. Davis attended University of Illinois earning
a Bachelor's degree in general engineering and his JD at the College of Law. In 1990, he co-founded
the Davis McGrath law firm. Throughout his professional career he served a several law commissions
and received several accolades from various law organizations. Champ served the Village of Oak
Brook in his capacity as a member of the Oak Brook Zoning Board of Appeals from January, 1992
through May, 1993, and as Chairman of said Board from May, 1993 through October, 2018. Champ
also served as Chairman of the Planned Development Commission 2010—2018, served on the
Commercial Revitalization Task Force, Commercial Revitalization Committee, and the Community
Enhancement Committee from 2005 through 2018, the Legal Ad-Hoc Committee from 2015 through
2017. President Lalmalani asked for a moment of silence to honor Champ Davis and his family and
his service to the Village of Oak Brook.
President Lalmalani stated that due to the weather, the family has requested that the resolution be
postponed; therefore, the resolution of memoriam will be deferred to the next Board meeting.
4. RESIDENT/VISITOR COMMENT
Resident Stanley Pruss came to the podium and informed everyone that the Oak Brook Civic
Association is having a candidates presentation on February 23, 2019.
VILLAGE OF OAK BROOK MINUTES Page I of 7 REGULAR MEETING OF JANUARY 22,2019
5. APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting Minutes of January 8, 2019
Motion by Trustee Baar, seconded by Trustee Manzo, to approve the Minutes of the Regular
Board of Trustees Meeting of January 8,2019. VOICE VOTE: Motion carried.
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
which event, the item will be removed from the Consent Agenda and considered as the first item after
approval of the Consent Agenda.
A. Accounts Payable for Period Ending , January 17, 2019 - $1,448,821.80
Significant Items included in Above:
1) LEGAL SERVICES:
a) Ancel, Glink, P.C., - Legal Services—December 2018 - $8500.00 (FYI 8 YTD -
$123,705.74)
b) Rathje Woodward, LLC - Legal Services—December 2018 - $9,990.96
c) Rathje Woodward, LLC - Legal Services—December 2018 - $3,333.33
(FY18 YTD - $112, 682.32)
d) Clark Baird Smith, LLP - Legal Services -December 2018 - $804.00
(FYI 8 YTD - $35,047.00)
TOTAL LEGAL BUDGET FOR 2018 IS $293,100
TOTAL LEGAL BILLS PAID FOR 2018- YTD - $273,466.56
2) ST. PAUL FIRE - TIF - $115,570.00
3) 1311, LLC TIF - $46,225.00
4) Oak Brook Park District IGA- $230,000
5) Du-Comm - FD Quarterly Shares February 1 -April 30, 2019 - $42,646.50
6) Du-Comm - PD Quarterly Shares February 1 -April 30, 2019 - $110,950.25
7) DuPage Water Commission- December 2018 - $297,289.20
8) Mary Riordan- TIF - $46,225.00
9) Municipal Emergency Services - IN 1292548 - $44,975.00
10) Paramedic Services of Illinois, Inc. - January 2019 - $70,409.97
11) R. Smits & Sons the Farm LLC - 2018 Fall Leaf Hauling - $28,248.75
12) DCVB-Co-Op Advertising - October - December 2018 - $65, 920.00
13) DCVB Quarterly Dues, 25% of 1% - 2018 Fourth Quarter - $31,034.84
TOTAL DuPage Convention&Visitors Bureau BUDGET FOR 2018 IS $344,460.00- TOTAL PAID
FOR 2018 - YTD - $394,759.54
B. Approval of Payroll for Pay Period Ending:
1) January 12, 2019 - $817,747.38
C. Authorization to Seek Bids or Proposals or Negotiate Contracts:
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1. Jorie Blvd. Beautification
D. Ordinances & Resolutions
1. ORDINANCE 2019-ZO-V-EX-S-1556, 706 St. Josephs Drive - Variation- Side Yard Setback
2. ORDINANCE 2019-ZO-V-EX-S-1557, 305 Canterberry Lane - Variation- Front Yard
Setback
3. ORDINANCE 2019-PP-S-1558, An Ordinance Authorizing the Sale, Donation or Disposal of
Certain Items of Personal Property Owned by the Village of Oak Brook
4. RESOLUTION 2019-FIREWORKS-AG-R-1779, A Resolution Approving and Authorizing
the Execution of an Agreement By and Between the Village of Oak Brook and Melrose
Pyrotechnics for the 2019 Independence Day Fireworks Display
E. Village of Oak Brook—Monthly Financial Reports— December 2018
F. Underground Facilities Location and Marking of Village Owned Utilities
Motion by Trustee Cuevas, seconded by Trustee Manzo, to approve the Consent Agenda,with
the exception of Items 6. C.1. and 6.D.4., and authorize expenditures as presented.
ROLL CALL VOTE:
Ayes: 6—Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0—None
Motion carried.
7. ITEMS REMOVED FROM CONSENT AGENDA
6.C.1 Jorie Blvd. Beautification
Trustee Saiyed discussed this item. He remarked that the estimated budget for this project is over $4
million dollars and that the future of the McDonald's property is still unknown. He also noted that
Kensington and Forest Gate do not fall into the hotel district. With the uncertainty of the properties, he
stated that this was not the right time to make this type of investment. Public Works Director Doug Patchin
discussed the needed repair to the traffic signals. Trustee Baar noted that this is just a request for bids and
expressed his concern with deferring the item. He stated that the enhancements along Jorie Boulevard
needed to be addressed. Discussion ensued regarding the deferral.
Motion by Trustee Saiyed, seconded by Trustee Manzo,that the Village Board defer this item to
a later date.
ROLL CALL VOTE:
Ayes: 4— Trustees Manzo, Saiyed, Tiesenga, Yusuf
Nays: 2 — Trustees Baar, Cuevas
Abstain: 0—None
Absent: 0—None
Motion carried.
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6.D.4 RESOLUTION 2019-FIREWORKS-AG-R-1779,A Resolution Approving and Authorizing the
Execution of an Agreement By and Between the Village of Oak Brook and Melrose Pyrotechnics
for the 2019 Independence Day Fireworks Display
Motion by Trustee Manzo, seconded by Trustee Yusuf, that the Village Board awards an
agreement to the proposer with the best overall value to the Village, Melrose Pyrotechnics,
Kindsbury, IN,for the 2019 Independence Day Fireworks Display in the amount of
$25,000. Additionally, I move that the Village Board approves Resolution R-1779.
Trustee Manzo asked to have a Taste of Oak Brook Committee meeting within the next few weeks.
ROLL CALL VOTE:
Ayes: 6—Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0—None
Motion carried.
8. BOARD & COMMISSION RECOMMENDATIONS
A. Village of Oak Brook—Text Amendment—Age Restricted Multi-Family Living Facilities
Motion by Trustee Baar, seconded by Trustee Cuevas, that the Village Board concur with the
recommendation of the Plan Commission and/or the Zoning Board of Appeals and approve the
text amendment proposal for Age-Restricted Multi-Family Living Facilities in accordance with
the accompany draft ordinance (pages 20-20.b of the case file) subject to the following:
1. Add a new definition for Age-Restricted Multi-Family Living Facilities;
2. Age-Restricted Multi-Family Living Facilities shall be considered a permitted special
use in the R5 Residence, B1 Local Shopping Center and B3 General Business zoning
districts;
3. Add supplemental special use standards to evaluate requests for Age- Restricted
Multi-Family Living Facilities; and
4. Authorize the Village Attorney to complete the necessary ordinance granting the
requested text amendment for approval and adoption at a future Board of Trustees
meeting.
Trustee Baar commented on the number of Plan Commission and Zoning Board of Appeals public
meetings that took place regarding this topic. He also stated that the recommendations from both
committees have been incorporated into the recommended motion. Director Budzikowski explained
that this text amendment was generated from a Village Board meeting on February 27, 2018. He said
that the Board raised concerns regarding the impact age restricted multi-family living facilities may
have on emergency services, land use patterns, and other variables. He mentioned that the Plan
Commission reviewed the age-restricted multi-family text amendment proposal over the course of four
(4)public meetings and recommended the permitted special use in the R5, B1, and B3 zoning districts.
The Plan Commission recommendations were then forwarded to the Zoning Board of Appeals. Over
the course of three (3) public hearings, the Zoning Board added the 04 Office district to the list of
i
VILLAGE OF OAK BROOK MINUTES Page 4 of 7 REGULAR MEETING OF JANUARY 22,2019
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permitted districts. Trustee Saiyed questioned the B3 zoning district. Trustee Tiesenga questioned the
impact fees for emergency services. Discussion ensued regarding impact fees and questions were
answered by Village Attorney Jones and Director Budzikowski.
Trustee Baar made a friendly amendment to add language regarding the impact fees for emergency
services and Trustee Saiyed made a friendly amendment to remove the B3 zoning district.
VOICE VOTE: Motion carried.
9. ACTIVE BUSINESS
A. Fix Site for LPR Cameras - Discussion
Trustee Baar mentioned the recent vehicle thefts in Oak Brook and that the Board asked the Police
Department what other means are needed to keep the community safe. Chief Kruger discussed his
research and acknowledged a new technology that uses a high quality license plate recognition system.
He noted that Vigilant Solutions is used by surround communities and presented a video of its
operation. He discussed three different purchasing scenarios. Comments were made and questions
were addressed by Chief Kruger and Deputy Chief Cates.
B. Ordinances & Resolutions
1. ORDINANCE 2019-SC-EX-G-1144, An Ordinance Amending Chapter 3 of Title 12, Entitled,
"Recreational Facilities", of the Village Code of the Village of Oak Brook, Illinois
Motion by Trustee Baar, seconded by Trustee Saiyed,that the Village Board approve Ordinance,
2019-SC-EX-G-1144, An Ordinance Amending Chapter 3 of Title 12, Entitled, "Recreational
Facilities" of the Village Code of the Village of Oak Brook, Illinois.
Trustee Baar commented that the Sports Core Advisory Committee had several meetings to discuss the
fees. Comments were made by the Board.
VOICE VOTE: Motion carried.
C. Long Term Strategic Planning Advisory Board
Motion by Trustee Manzo, seconded by Trustee Yusuf, that the Village Board approve the
Establishment of the Long Term Strategic Planning Advisory Board and authorize the Village
Attorney to draft the necessary resolution for approval at the next Village Board meeting.
President Lalmalani discussed the background history for the establishing the Long Term Strategic
Planning Advisory Committee. He said that he is recommending for appointment the following Oak
Brook residents to participate on this Advisory Board: Donald Adler, Mohsin Dada,Jim Dephillips, Anne
Huber, Heidi Huizenga, Rajiv Khatau, Al Koren, Kerry Krafthefer, Todd Rusteberg(Co-Chair),Nitin
Shah, Mario Vescovi, and Connie Xinos (Co-Chair), and to authorize the Village Attorney to draft the
necessary resolution for approval at the next Village Board meeting. Comments were made by the Board.
Village Manager Ginex asked that the structure of the committee be clearly defined. Discussion ensued
regarding the focus of the committee.
Motion by Trustee Tiesenga, seconded by Trustee Cuevas, for a friendly amendment to include:
1. The Committee will have six (6) months to complete their work;
2. At the three (3) month mark, an interim report will be produced to the Board;
3. There will be no direct imposition on Village staff;
VILLAGE OF OAK BROOK MINUTES Page 5 of 7 REGULAR MEETING OF JANUARY 22,2019
4. Open Meetings Act will apply; and
5. Three strategic priorities of the committee will be the Sports Core, affordable housing
and school district matters.
ROLL CALL VOTE (on the friendly amendment):
Ayes: 4— Trustees Baar, Cuevas, Saiyed, Tiesenga
Nays: 2 — Trustees Manzo, Yusuf
Abstain: 0—None
Absent: 0—None
Motion carried.
ROLL CALL VOTE (on the original motion):
Ayes: 6— Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0— None
Abstain: 0—None
Absent: 0—None
Motion carried.
10. INFORMATION & UPDATES
A. Village Manager
Village Manager Ginex discussed attending the DuPage Convention and Visitor's Bureau Quarterly
Board Meeting.
B. Village Clerk
Village Clerk Pruss mentioned that Jerry Wolin's application has been withdrawn for the April 2, 2019,
election and that the ballot has been certified.
C. Trustees
Trustee Yusuf mentioned that he would not be at the next meeting, he will be attending his nieces
wedding.
Trustee Saiyed discussed the Jorie Boulevard Beautification project.
Trustee Baar commented on the legacy of Champ Davis.
Trustee Manzo mentioned moving forward on the Jorie Boulevard Beautification project.
Trustee Tiesenga thanked the staff individually regarding their contributions to advance the Village's
strategic goals.
D. Village Attorney
Village Attorney Jones had nothing to report.
E. Village President
Information Technology Director Fox asked interested residents to apply for the Technology Advisory
Committee.
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Public Works Director Patchin reported that along with CBB Engineering,that they traveled to
Springfield to present the Village's application for an OSLAD Grant for the Sports Core property.
Fire Chief Liss reported on the Citizen's Fire Academy.
Development Services Director Tony Budzikowski discussed the Plan Commission meeting on January
21s' for a continued public hearing on the Commercial Areas Revitalization Plan. The next review of the
draft Plan will be conducted before the Plan Commission on Monday, February l ltn
11. ADJOURN TO CLOSED SESSON - For the purpose of discussing (1) minutes of meetings lawfully
closed under this act and (2)to consider the setting of a price for sale or lease of property owned by the
Village pursuant to 2(c)(21) and 2(c)(6) of the Illinois Open Meetings Act, respectively.
Motion by Trustee Tiesenga,seconded by Trustee Manzo,to adjourn to closed session at 9:26 p.m.
ROLL CALL VOTE:
Ayes: 6—Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga,Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0—None
Motion carried.
12. RECONVENE
The open meeting was reconvened at 10:25 p.m.
13. ADJOURNMENT
Motion by Trustee Cuevas, seconded by Trustee Manzo, to adjourn the Regular Meeting of the
Board of Trustees at 10:25 p.m. VOICE VOTE: Motion carried.
ATTEST:
Charlotte K. Pruss
Village Clerk
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