R-1786 - 02/26/2019 - TASTE - Resolutions Exhibits SECOND AMENDMENT TO
VILLAGE OF OAK BROOK PROFESSIONAL SERVICES AGREEMENT
THIS SECOND AMENDMENT TO VILLAGE OF OAK BROOK PROFESSIONAL
SERVICES AGREEMENT ("Amendment") is made as of this day of February, 2019, by and
between RAVENSWOOD EVENT SERVICES ("Consultant"), and the VILLAGE OF OAK
BROOK,ILLINOIS ("Village").
RECITALS
WHEREAS, Consultant and the Village entered into a certain Village of Oak Brook
Professional Services Agreement dated March 23, 2015 ("Agreement"), pursuant to which, the
Village agreed to obtain from Consultant,and Consultant agreed to provide the Village with event
management services for the Taste of Oak Brook ("Services"), which Services are defined in
Section 23 the Agreement;
WHEREAS, pursuant to Section 2.D of the Agreement, the Village may renew the
Agreement for four additional years;
WHEREAS,the Village now desires to renew the Agreement for an additional year;
WHEREAS, in addition to renewing the Agreement, the Parties also desire to amend the
Agreement to modify the Services provided by Consultant.
NOW THEREFORE, for and in consideration of the recitals set forth above and other
good and valuable consideration, the receipt, adequacy and sufficiency of which are hereby
acknowledged, the Parties agree as follows:
1. Construction. Capitalized terms used herein but not otherwise defined shall have
the meaning ascribed to such terms in the Agreement.
2. Extension of Term. Pursuant to Section 2.D of the Agreement, the Agreement is
hereby renewed by the Village for the Village's 2019 Taste of Oak Brook ("Extension Term"),
unless the Agreement is sooner terminated in accordance with the terms of the Agreement. The
Extension Term shall be on the same terms and conditions contained in the Agreement, except as
expressly set forth in this Amendment.
3. Amendments to the Agreement. The Agreement is hereby amended as follows:
A. Services to be Provided. The Proposal Agreement attached to the
Amendment as Exhibit A is modified to reflect the 2019 Taste of Oak Brook Event Planning
Services.
B. Agreement Amount. The Agreement Amount provided in Section LA of
the Agreement shall be replaced with the following:
"Agreement Amount: Event Operations $8,700.00
Event Labor $9,000.00
maintenance stall" 55,500.{)0
Total Cost $23,200.00
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conditions of the Agreement shall remain in full force and effect and are hereby ratified, and
confirmed.
5. Inconsistencies. In the event of inconsistencies between the Agreement and this
Amendment,this Amendment will control.
IN WITNESS WHEREOF, Consultant and the Village have respectively executed this
Amendment to be effective as of the date first above written.
ATTEST: VILLAGE OF OAK BROOK
By: /i. By:
Its: Village Clerk Its: Village Manager
ATTEST: RAVENSWOOD EVENT SERVICES
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By - Bv:
__. _ _ __ _..... . ..____-_
Its. lts: t'� � t
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SCOPE of SERVICES PROPOSAL
T-,,wtr of Oak 13ruulc
July 3,2019
Ravenswood Event Services (RES)proposes to perform the following services for Taste
of Oak Brook to be held on July 3, 2019 at the Oak Brook Polo Grounds,
RES Scope of Services:
RES will assign an Event Manager who will be responsible for day-to-day communications
between RES and the Village of Oak Brook("Oak Brook")
Opera ions
• Conduct site surveys as necessary and produce maps or plans for distribution.
• Attend all relevant meetings with Oak Brook staff, community representatives and safety
(Police and Fire)personnel.
• In conjunction with Oak Brook staff, create a comprehensive budget for the event.
• In conjunction with Oak Brook staff, create a parking plan and implement day of event
parking operations.
• Source a qualified DJ to play background music throughout the festival and to broadcast
an audio track during the fireworks portion of the festivities
• Determine quantities and specifications for equipment and materials used for the event
and solicit proposals from qualified vendors and/or subcontractors for services or
equipment used at the event.Submit qualified bids to Oak Brook for budget approval.
- - -- Prepare a comprehensive vendor information and requirement package for distribution to
potential food& beverage vendors at the event
• Coordinate a food&beverage service plan in conjunction with Oak Brook Staff and
committee of experienced vendors.
• Draft schedule for pre-production, load-in,and event day.
• Supervise and coordinate installation and dismantling of event site including tents, stages,
barricades, electrical distribution, etc.
• Provide a core labor crew during set-up,execution and dismantling phases of event at
pre-specified times,pay rates and levels as agreed to in the production schedule and event
budget.
• Create a communications plan and supervise the distribution of communications
equipment.
• Insure that any subcontractor or third party vendor has obtained any necessary licenses or
permits and provide evidence of such to Oak Brook.
Hourly Labor Rates
Hourly labor fees will not exceed, in total, the Agreement Amount specified in the Second
Amendment to the Professional Services Agreement dated December 8, 2017.
Labor Supervision $39/hr
Set-Up and Operations Staff $36/hr
Maintenance Staff $24/hr
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