R-1787 - 02/26/2019 - BATH & TENNIS - Resolutions Supporting DocumentsBOT AGENDA Page 1
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Regular Board of Trustees Meeting
of
February 26, 2019
SUBJECT: Additional work on the pool at the Bath and Tennis Club, a New Surge
Tank, Sand Filtration System and associated Plumbing
FROM: Doug Patchin, Public Works Director
BUDGET SOURCE/BUDGET IMPACT: $750,000 is budgeted in Swimming Operations,
Structural Improvements #812-90400.
RECOMMENDED MOTION: I move that the Village Board waive bidding and award
a revised contract to Mid-America Pool Renovation, Inc., Grandview, MO in the revised
amount of $944,702, and approve Resolution R-1787, subject to final attorney review.
Background/History: At the January 8 village board meeting, the Board approved
$728,958 to repair the leaks in the Bath and Tennis pools by replacing the gutter system
and coating the pools with INTER-GLASS, a fiberglass coating with a 25 year Limited
Warranty. The additional $215,744 is for additional work to the pool gutter and filtration
systems.
Part of gutter replacement project required that Mid-America Pool Renovation submit
Engineered Plans and Drawings to the Illinois Department of Public Health (IDPH) to
obtain a construction Permit. IDPH requires that to renovate a gutter system on an
existing pool the system must be brought up to their current standards, this requires that a
surge tank be installed as part of the gutter system to allow for both skimming, suction
and water returns. As part of the gutter system and surge tank installation, Mid-American
Pool Renovation also looked at the existing pool filtration system. The existing filter
system is a Diatomaceous Earth (DE) filter, diatomaceous earth is made of amorphous
silicon dioxide. Silica dust has been identified as a hazardous substance, working with
and handling silica is regulated by OSHA. Stringent respiratory safety and handling
precautions must be followed when working with or around diatomaceous earth. By
replacing the filtration system with a new sand filter this will remove this safety hazard.
ITEM 6.E.4
BOT AGENDA Page 2
The new filtration system would require demolition of the existing filter pit in the Bath
and Tennis basement and replacing it with three (3) horizontal fiberglass sand filters.
Maintenance of the sand filters requires back flushing which only flushes out the
impurities and not the sand, this requires less maintenance and is less expensive then to
continue the use of DE.
Recommendation:
Staff recommends that the Village Board waive bidding and award a revised contract to
Mid-America Pool Renovation, Inc., Grandview, MO in the revised amount of $944,702
and approve Resolution R-1787, subject to final attorney review.
BOT AGENDA Page 1
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Regular Board of Trustees Meeting
of
January 8, 2019
SUBJECT: Award of Contract –Mid-America Pool Renovation, Inc., for the installation
of new Stainless Steel Gutters and INTER-GLASS Pool re-surfacing of the Bath and
Tennis Pool.
FROM: Doug Patchin, Public Works Director
BUDGET SOURCE/BUDGET IMPACT: $750,000 is budgeted in Swimming Operations,
Structural Improvements #812-90400.
RECOMMENDED MOTION: I move that the Village Board waive bidding and award
a contract to Mid-America Pool Renovation, Inc., Grandview, MO in the amount of
$728,958. and approve Resolution R-1774, subject to final attorney review.
Background/History:
During the 2018 pool season staff noticed that we were losing water in the pool at a rate
of 8,000 gallons per day. Before the season ended we contracted with a leak detection
company to check the interior of the pool under water for leaks, a few were found but
nothing drastic. After the pool closed for the season we drained the pool half way and
placed blue dye into the filtration gutter and filled them with water, within 1 hour the dye
started to be visible along the bottom of the pool where the walls meet the floor and along
the cold joints on the walls and floor, (the cold joint is between two separate concrete
pours) within 30 minutes the all joints were showing blue dye leaking into the pool. Over
a matter of hours, the entire pool was blue.
Staff obtained multiple estimates for pool repairs using concrete, plaster and fiberglass
spot patching with no guaranty to a total reconstruction of the pools estimated at
$3,991,533.
Mid-America Renovation was another company we contacted to look at the pool, they
were highly recommended by multiple pool maintenance companies and the Park
District.
BOT AGENDA Page 2
After inspecting the pool Mid-America recommended INTER-GLASS coating, a strong
flexible coating that uses Polymeric materials to create a deep penetrating and sealing
Protective Barrier System, along with fully bonded, seamless closed-coat water
containment system that becomes an integral part of the pool and carries a 25-Year
Limited Warranty.
The INTER-GLASS coating is applied in a multi-step process.
1.Clean pools using 40,000 psi. Ultra High Pressure Water Jetting to remove
existing paint.
2. Remove all hollow lifted or blistered areas.
3. Hydro-blasting 5,000 psi. water blasting to completely clean the prepared pool
surface.
4. Installation of a penetrating rubber modified barrier system that bonds and seals
the pool shell.
5. Stress and structural crack repair as needed.
6. Install contrasting color highlight tiles to demark the edge.
7. Install the new tiled racing lines, targets and transition lines on the lap pool.
8. The final phase is a multi-part process that ensures a strong pool surface. The
INTER-GLASS gel and fabric is hand applied to ensure custom fit, strength
and consistency. It chemically bonds to the penetrating resin and becomes part
of the pool shell.
Recommendation:
Staff recommends that the Village Board waive bidding and award a contract to Mid-
America Pool Renovation, Inc., Grandview, MO in the amount of $728,958. and approve
Resolution R-1774, subject to final attorney review.
RESOLUTION 2019-R-1787
A RESOLUTION WAIVING COMPETITIVE BIDDING AND AUTHORIZING THE EXECUTION OF A
REVISED CONTRACT BETWEEN THE VILLAGE OF OAK BROOK AND MID-AMERICA POOL
RENOVATION, INC. TO PROVIDE BATH & TENNIS POOL REPAIRS
WHEREAS, the Village of Oak Brook (the “Village”) wishes to repair certain leaks and other
deficiencies associated with the pool located on the Village’s Bath & Tennis Club property (the “Work”);
and
WHEREAS, on January 8, 2019, the Village approved a resolution awarding a contract to Mid-
America Renovation, Inc., (“Mid-America”) to complete the W ork for an amount not to exceed
$728,958.00; and
WHEREAS, in addition to the Work, Mid-America now proposes to provide additional pool gutter
and filtration system services (the “Additional Work”); and
WHEREAS, the cost of the Work and the Additional Work shall not exceed $944,702; and
WHEREAS, the Village wishes to approve a revised contract with Mid-America incorporating the
Additional Work; and
WHEREAS, pursuant to Section 1-7-4A of the Oak Brook Village Code, the Village has authority
to waive competitive bidding by a vote of two-thirds (2/3) of the village trustees then holding office; and
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS, as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Waiver of Competitive Bidding. The Board of Trustees authorizes the adoption of
this Resolution without the need for competitive bidding, and finds that Mid-America is the lowest
responsive and responsible bidder.
Section 3: Approval of Contract. The President and Board of Trustees hereby approve the
Contract by and between the Village and Mid-America in substantially the same form as attached as
Exhibit A, and in a final form approved by the Village Attorney.
Section 4: Authorization and Execution of the Contract. The Village Manager and Village
Clerk shall be, and hereby are, authorized to execute the Contract after receipt of the final Contract fully
executed by Mid-America.
Section 5: Effective Date. This Resolution shall be in full force and effect upon passage and
approval in the manner provided by law.
[Signature page follows]
Resolution 2019-XXXX
Revised Contract with Mid-America Pool Renovation, Inc.
Bath & Tennis Club Pool Repairs
2 of 2
APPROVED THIS ___________ day of February, 2019
Gopal G. Lalmalani
Village President
PASSED THIS ______ day of February, 2019
Ayes: ___________________________________________________________
Nays: ___________________________________________________________
Absent: __________________________________________________________
ATTEST:
_____________________________________
Charlotte K. Pruss
Village Clerk
Resolution 2019-XXXX
Revised Contract with Mid-America Pool Renovation, Inc.
Bath & Tennis Club Pool Repairs
3 of 2
EXHIBIT A
Contract
[Attached]
4849-7055-8330, v. 1
REVIEW oF coNTRAし ,。
騨l電 織
Under幸 20′Ooo
$20′Ooo・ $50o,ooo
fl $soo,oot . $r,boo,ooo
l-l Over 91,000,000
のこつのにЪ静こ孝Tttnis7LDI
亀 。。諄lbヘ マ_壁 :身 咸
空ゃゴ島I
fl Three (3) Ortgtnats stgned by other party
If Orlgtnal provtded to staff mernber for other pafi
tf orlgtnat provlded to Offictat Files
Date/1nitials
Date/1n:tlals__……………
Date/1nitia:s
Vllbge ofoJた Br。。k l Approved by B●ard Of Trusteご _D3