Minutes - 03/12/2019 - Board of Trustees (3) MINUTES OF THE FEBRUARY 12, 2019
V r I.(..AG F 0 rREGULAR MEETING OF THE PRESIDENT
OAK B AND BOARD OF TRUSTEES OF THE
__ - VILLAGE OF OAK BROOK APPROVED AS
WRITTEN ON MARCH 12, 2019
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Gopal Lalmalani
in the Samuel E. Dean Board Room of the Butler Government Center at 7:05 pm. The Pledge of
Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: Trustees John Baar, Philip Cuevas, Michael Manzo, Moin Saiyed, Edward Tiesenga,
President Gopal Lalmalani
ABSENT: Trustee Yusuf
IN ATTENDANCE: Village Manager Rick Ginex, Development Services Director Tony
Budzikowski, Golf Club Superintendent/Manager Sean Creed, Information Technology Director Jim
Fox, Police Chief Jim Kruger, Fire Chief Barry Liss, Finance Director Jason Paprocki, Public Works
Director Doug Patchin, Head Librarian Jacob Post, Human Resource Director/Deputy Clerk Kathy
Vonachen, Village Attorney Greg Jones
3. PRESIDENT'S OPENING COMMENTS
President Lalmalani said that he was saddened to learn of the recent passing of Mrs. Pope, Mother-in-
law to Trustee Tiesenga, and extended his condolences to the family.
President Lalmalani also mentioned that at the last meeting he reported on the passing of long time
Oak Brook resident Champ Davis. He asked for a moment of silence to honor Mrs. Pope, Mr. Champ
Davis and their families.
Clerk Pruss read the Resolution of Memoriam R-1778 for Champ Davis.
Motion by Trustee Baar, seconded by Trustee Manzo, to approve Resolution of Memoriam R-
1778. VOICE VOTE: Motion carried.
Mr. Davis's wife came to the podium and made some brief remarks.
President Lalmalani asked Trustee Tiesenga to make a few remarks regarding the passing of Mrs.
Pope. Trustee Tiesenga shared several memories, and on behalf of the family, thanked President
Lalmalani for the recognition.
President Lalmalani discussed the Chinese New Year and reminded everyone of an informational
session on February 14th at the Oak Brook Park District regarding the District 86 referendum.
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4. RESIDENT/VISITOR COMMENT
Resident Leo Danieldes commented on the Long Term Strategic Planning Advisory Committee and the
Board meeting on February 1St. Resident Alyse Gaddis asked about attendance records and discussed
the future of the Bath & Tennis Club. Resident William Lindeman commented on the Board's live
stream, meeting minutes, a Daily Herald article regarding the Mayoral race, and funding the license
plate recognition system. President Lalmalani addressed the questions and concerns. Village Clerk
Pruss said she would help Mr. Lineman find the meeting minutes on the website.
5. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
which event, the item will be removed from the Consent Agenda and considered as the first item after
approval of the Consent Agenda.
A. Accounts Payable for Period Ending , February 7, 2019 - $1,239,725.16
Significant Items included in Above:
1) LEGAL SERVICES:
a) Rathje Woodward, LLC -Legal Services—January, 2019 - $14.50
b) Rathje Woodward, LLC -Legal Services—January, 2019 - $4,190.00
(FYI 9 YTD - $4,204.50)
TOTAL LEGAL BUDGET FOR 2019 IS $289,100
TOTAL LEGAL BILLS PAID FOR 2019- YTD - $4,204.50
2) DuPage Convention& Visitors Bureau—Co-Op Advertising—October—December 2018 -
$102, 941.88
TOTAL DUPAGE CONVENTION &VISITORS BUREAU BUDGET FOR 2018 IS
$344,460.00
TOTAL PAID FOR 2018 - YTD - $497,701.42
3) Health Care Services - BCBS HMO - February 2019 - $29,957.25
4) Paramedic Services of Illinois, Inc. - February 2019 - $67,833.33
5) Thomas Engineering Group, LLC - $35,115.97
6) Complete Construction Resources, Inc. —Fire Station 93 Project- $20,409.66
7) Christopher Burke Engineering—November—December 2018 - $23,996.60
8) Civil Tech—York/Harger Improvement Project-December 2018 - $22,768.22
9) ProCraft Heritage Creations—Golf Pro Shop Project- $37,047.50
lo) IRMA—2019 Annual Contribution - $300,529.00
11) Health Care Services—BCBS PPO - December 2018 - $235,882.00
B. Approval of Payroll for Pay Period Ending January 26, 2019 - $705,928.99
C. Ordinances & Resolutions
1. RESOLUTION 2019-SC-AG-EX-R-1780, A Resolution Approving and Authorizing the
Execution of an Agreement By and Between the Village of Oak Brook and Eclipse Select
Soccer Club, Inc. to Allow the Use of a Sports Core Soccer Field
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2. RESOLUTION 2019-SC-AG-EX-R-1781, A Resolution Approving and Authorizing the
Execution of an Agreement By and Between the Village of Oak Brook and Oak Brook Soccer
Club, Inc. to Allow the Use of a Sports Core Soccer Field
3. RESOLUTION 2019 R-1782,A Resolution for Construction on State Highway—IDOT
4. ORDINANCE 2019-ZO-V-EX-S-1559, An Ordinance Approving a Text Amendment to the
Zoning Ordinance of the Village of Oak Brook, Regarding Age Restricted Multi-Family
Living Facilities
5. RESOLUTION 2019-DMMC-LP-R-1784, A Resolution Adopting the 2019 Legislative
Positions and Priorities of the DuPage Mayors and Managers Conference
6. ORDINANCE 2019-GIS-AG-S-1560, An Ordinance Approving and Authorizing an Amended
Intergovernmental Agreement By and Between the Village of Oak Brook and the Other
Municipalities Comprising the Geographic Information System Consortium
Motion by Trustee Baar,seconded by Trustee Manzo, to approve the Consent Agenda, and
authorize expenditures as presented.
ROLL CALL VOTE:
Ayes: 5— Trustees Baar, Cuevas, Manzo, Saiyed,Tiesenga
Nays: 0—None
Abstain: 0—None
Absent: 1 —Trustee Yusuf
Motion carried.
6. ITEMS REMOVED FROM CONSENT AGENDA—None presented.
7. BOARD & COMMISSION RECOMMENDATIONS
A. 121122 d Street—Variation -To Permit a Wall Sign on Roof Top Screening
Motion by Trustee Baar, seconded by Trustee Cuevas,that the Village Board concur with the
recommendation from the Zoning Board of Appeals approving the requested
variation to Section 13-11-10-E.4 of the Zoning Regulations for the property located
at 1211 22nd Street to permit and allow the construction of a new wall sign subject to
the following:
1. The design and placement of the proposed sign shall be in substantial
conformance with the plans as submitted and approved.
2. Notwithstanding the attached exhibits, the applicant shall meet all Village
Ordinance requirements at the time of building permit application except as
specifically varied or waived; and
3. Authorize the Village Attorney to prepare the necessary ordinance granting
the requested sign variation for approval and adoption at the February 26,
2019 Board of Trustees meeting.
Trustee Manzo commented on the Lewis University sign. He said that this sign is adequate but that
the Board needs to be cautious when approving future sign requests.
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ROLL CALL VOTE:
Ayes: 5— Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga
Nays: 0—None
Abstain: 0—None
Absent: 1 —Trustee Yusuf
Motion carried.
8. ACTIVE BUSINESS
A. Ordinances & Resolutions
1. RESOLUTION 2019-POLO-AG-R-1783 —A Resolution Authorizing the Execution of a
License Agreement By the Village of Oak Brook With Pineoak Partners LLC Relating to the
2019 Polo Season
Motion by Trustee Baar,seconded by Trustee Manzo, to Approve Resolution—R-2019-POLO-
AG-R-1783, a Resolution Approving a License Agreement Between the Village of Oak Brook
and Pineoak Partners, LLC for the 2019 Polo Season.
Village Manager Ginex discussed the terms of the agreement and that it included nine (9) event dates
starting on June 9t", four(4) dates were set aside in case of rainouts. Mr. James Drury (Oak Brook
Polo Club) presented a short video and discussed the results of the spectator survey.
ROLL CALL VOTE:
Ayes: 5— Trustees Baar, Cuevas,Manzo, Saiyed,Tiesenga
Nays: 0—None
Abstain: 0—None
Absent: 1 —Trustee Yusuf
Motion carried.
B. Sports Core Capital Discussion
President Lalmalani gave a background history of the Sports Core Advisory Committee. Trustee
Saiyed presented a PowerPoint Slide of the 2012-2018 operating income and discussed the actual
spend. He stated that the Village needs to commit to cutting costs in addition to implementing
methods to increase revenues. Comments were made and questions were addressed by Finance
Director Paprocki. Angie Lopez (Sports Core Advisory Committee) discussed the issues with the
Sports Core facility and finances. Discussion ensued.
C. Taste of Oak Brook Discussion
Village Manager Ginex stated that this is the first year the Village would hold the Taste of Oak Brook
without the $100,000 sponsorship from McDonald's. Last year, the Village received a total of
$118,000 in sponsorships. He explained that one way to make up the shortfall is through the
Hotel/Motel Fund or to restructure the entire event. He also mentioned that staff had met with
Ravenswood Events to brainstorm ideas and that sponsorship letters have been sent out to a number of
businesses throughout Village. Comments were made regarding sponsorship, revenue sources and
changes to the event.
9. INFORMATION & UPDATES
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A. Village Manager
Village Manager Ginex had nothing to report.
B. Village Clerk
Village Clerk Pruss discussed early voting for the Consolidated Election.
C. Trustees
Trustee Tiesenga discussed the birthday of Abraham Lincoln.
Trustee Manzo gave a background history of fighting corruption through leadership in Oak Brook.
Trustee Baar talked about meeting with State Representative Mazzochi and the appointments to the
Long Term Strategic Planning Committee.
Trustee Cuevas discussed the role and conduct of an elected official and the Board meeting on
February 1 s1
D. Village Attorney
Village Attorney Jones had nothing to report.
E. Village President
Information Technology Director Fox talked about the update to the website.
Public Works Director Patchin gave an update on the snow removal.
Golf Club Superintendent/Manager Sean Creed reported on improvements to the pro shop.
Finance Director Paprocki reported on the sales tax revenue.
Development Services Director Budzikowski discussed the Plan Commission meeting on February
I Ith that included the Commercial Areas Revitalization Plan.
10. ADJOURNMENT
Motion by Trustee Tiesenga, seconded by Trustee Cuevas, to adjourn the Regular Meeting of
the Board of Trustees at 9:17 p.m. VOICE VOTE: Motion carried.
ATTEST:
ca'e��
Charlotte K. Pruss
Village Clerk
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