S-1563 - 03/12/2019 - BUDGET - Ordinances Supporting DocumentsBOT AGENDA Page 1
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Regular Board of Trustees Meeting
Of
March 12, 2019
SUBJECT: 2019 Budget Amendment
FROM: Jason Paprocki, Finance Director
BUDGET SOURCE/BUDGET IMPACT: Amending the 2019 Budget for the General Fund
account 621-90100 “New Equipment” for $196,350.
RECOMMENDED MOTION: I move the Village Board adopt Ordinance 2019-BU-AMEND-
S-1563 "An Ordinance Authorizing an Amendment to the 2019 Budget” for the purchase and
installation of the Vigilant Fixed Site License Plate Recognition System.
Background/History:
During the course of a year, there are numerous situations that may arise that cause an account,
program, or even a fund to exceed its budget. When this occurs, State statutes provide that the
corporate authorities may make transfers from “one corporate object or purpose to another
corporate object or purpose”. Additionally, statutes provide that the corporate authorities may
delegate authority to heads of municipal departments to “delete, add to, change, or create sub -
classes within object classes budgeted previously to the department with the approval of the budget
officer or executive officer of the municipality”. The Village has defined a corporate object or
purpose to be an individual program or fund. Sub-classes within object classes have been defined
as accounts and categories within a budget program.
The Village Board’s policy on Finance, Taxation, and Budget, prepared based on the
previously mentioned statutes, outlines the following procedures for budget administration
and how these variances are to be addressed:
1. That the Budget Officer, with the approval of the Village Manager, may
authorize transfers of budgeted funds between accounts or between account
categories within a single budget program.
ITEM 6.C.2
BOT AGENDA Page 2
2. That any transfer of budgeted funds from one budget program to another shall
be subject to approval by the Board of Trustees upon the recommendation of the
Village Manager.
3. That any transfer from contingency shall be subject to approval by the Board of
Trustees upon the recommendation of the Village Manager.
4. That any increase in the total appropriation within any fund shall be subject to
approval by the Board of Trustees upon the recommendation of the Village
Manager.
An amendment to the 2019 Budget for $196,350 is required to fund the purchase and
installation of the Vigilant Fixed Site License Plate Recognition System. The amendment
will increase the total General Fund budget in account 621-90100 and is funded from the
General Fund reserve balance.
Recommendation:
I recommend the Village Board adopt Ordinance 2019-BU-AMEND-S-1563 "An
Ordinance Authorizing an Amendment to the 2019 Budget” for the purchase and
installation of the Vigilant Fixed Site License Plate Recognition System.
ORDINANCE 2019-BU-AMEND-S-1563
AN ORDINANCE AUTHORIZING AN AMENDMENT
TO THE 2019 BUDGET
WHEREAS, the Village Manager has recommended an amendment to the 2019 Budget by
increasing the General Fund for the purchase of the Vigilant Fixed Site License Plate Recognition System;
and
WHEREAS, the Village President and Board of Trustees concur with and approve of the Village
Manager’s recommendations.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS that the following
amendment is hereby authorized:
Section 1: The recitals above are hereby incorporated into and made a part of this ordinance.
Section 2: The 2019 General Fund budget is amended by increasing the amount in account 621-
90100 by $196,350, to be funded from the 2019 General Fund reserve balance, for the purchase of the
Vigilant Fixed Site License Plate Recognition System.
Section 3: This ordinance shall be in full force and effect from and after its passage and approval
as required by law.
Section 4: All ordinances or parts thereof in conflict with the provisions of this ordinance be and
the same are hereby repealed to the extent of such conflict.
[SIGNATURE PAGE FOLLOWS]
Ordinance 2019-BU-AMEND-S-1563
Authorizing An Amendment To
The 2019 Budget Page 2 of 2
APPROVED THIS 12th day of March, 2019.
Gopal G. Lalmalani
Village President
PASSED THIS 12th day of March, 2019.
Ayes:
Nays:
Absent:
ATTEST:
Charlotte K. Pruss
Village Clerk