Minutes - 03/26/2019 - Board of Trustees (5)VILLAGE OF OAK BROOK MINUTES Page 1 of 5 REGULAR MEETING OF MARCH 12, 2019
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Gopal Lalmalani
in the Samuel E. Dean Board Room of the Butler Government Center at 7:03 pm. The Pledge of
Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: Trustees John Baar, Philip Cuevas, Michael Manzo, Moin Saiyed, Edward Tiesenga, Asif
Yusuf, President Gopal Lalmalani
ABSENT: None
IN ATTENDANCE: Village Manager Rick Ginex, Development Services Director Tony Budzikowski,
Golf Club Superintendent / Manager Sean Creed, Information Technology Director Jim Fox, Police Chief
Jim Kruger, Fire Chief Barry Liss, Finance Director Jason Paprocki, Public Works Director Doug Patchin,
Head Librarian Jacob Post, Human Resource Director/Deputy Clerk Kathy Vonachen, Village Attorney
Greg Jones
3. PRESIDENT’S OPENING COMMENTS
President Lalmalani discussed the Consolidated election on April 2, 2019 and thanked Village Clerk
Charlotte Pruss for working with the DuPage County Election Commission to bring early voting to the
Village Hall.
4. RESIDENT/VISITOR COMMENT
Resident Bill Lindeman addressed an email that he sent regarding the License Plate Recognition System.
5. APPROVAL OF MINUTES
A. Regular Executive Meeting Minutes of January 22, 2019
Motion by Trustee Cuevas, seconded by Trustee Tiesenga, to approve the Minutes of the Regular
Executive Meeting Minutes of January 22, 2019. VOICE VOTE: Motion carried.
B. Regular Board of Trustees Meeting of February 12, 2019
Motion by Trustee Cuevas, seconded by Trustee Yusuf, to approve the Minutes of the Regular
Board of Trustees Meeting Minutes of February 12, 2019. VOICE VOTE: Motion carried
6. CONSENT AGENDA:
MINUTES OF THE MARCH 12, 2019
REGULAR MEETING OF THE PRESIDENT
AND BOARD OF TRUSTEES OF THE
VILLAGE OF OAK BROOK APPROVED AS
WRITTEN ON MARCH 26, 2019
VILLAGE OF OAK BROOK MINUTES Page 2 of 5 REGULAR MEETING OF MARCH 12, 2019
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
A. Accounts Payable for Period Ending , March 7, 2019 - $743,227.57
Significant Items included in Above:
1. Health Care Services - BCBS HMO - March 2019 - $32,899.81
2. Health Care Services - BCBS PPO - January 2019 - $172,386.12
3. Health Care Services - BCBS PPO - February 2019 - $157,890.09
4. Homer Tree Care, Inc. - Sports Core - $34,600.00
5. Paramedic Services of Illinois, Inc. - March 2019 - $67,833.33
B. Approval of Payroll for Pay Period Ending:
1. February 23, 2019 - $768,898.48
C. Ordinances & Resolutions
1. ORDINANCE 2019-ZO-V-EX-S-1562, An Ordinance Granting Variations From the Provisions
of Section 13-6C-3F.1 and 13-6C-3F.2(A) of Title 13 (“Zoning Regulations”) of the Village
Code of the Village of Oak Brook Relative to the Setbacks for the Front Yard and Side Yard
(Abutting a Street)
for the Property Located at 42 Woodside Drive in the Village of Oak Brook
2. ORDINANCE 2019-BU-AMEND-S-1563, An Ordinance Authorizing an Amendment to the
2019 Budget
3. RESOLUTION 2019-PD-PG-R-1792, A Resolution Approving the Waiver of Competitive
Bidding and Authorizing the Village to Enter into Agreements with Vigilant Solutions to License
Software Products and Software Service to Permit License Plate Recognition
4. RESOLUTION 2019-GR-BP-R-1793, A Resolution Approving Revisions to Oak Brook’s
Official Bike Path Safety Pathway Map
5. ORDINANCE 2019-LC-RF-G-1145, An Ordinance Amending Title 4, Section 7 of the Village
of Oak Brook Municipal Code to Modify the Village’s Raffle Regulations
6. RESOLUTION 2019-PW-WA-AG-R-1794, A Resolution Approving and Authorizing a
Professional Services Agreement By and Between the Village Of Oak Brook and Burke LLC for
Brook Forest Water Distribution Improvements
Motion by Trustee Yusuf, seconded by Trustee Manzo, to approve the Consent Agenda, with the
exception of Item 6. C.3., and authorize expenditures as presented.
VILLAGE OF OAK BROOK MINUTES Page 3 of 5 REGULAR MEETING OF MARCH 12, 2019
ROLL CALL VOTE:
Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried.
7. ITEMS REMOVED FROM CONSENT AGENDA
6.C.3 RESOLUTION 2019-PD-PG-R-1792, A Resolution Approving the Waiver of Competitive
Bidding and Authorizing the Village to Enter into Agreements with Vigilant Solutions to License
Software Products and Software Service to Permit License Plate Recognition
Motion by Trustee Yusuf, seconded by Trustee Manzo, to approve Resolution 2019-PD-PG-R-
1792 authorizing the purchase of two Vigilant License Plate Recognition systems, and the Village
Manager to sign the five-year maintenance and database access agreements.
Trustee Yusuf stated that this system has state of the art technology and high quality applications.
ROLL CALL VOTE:
Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried.
8. ACTIVE BUSINESS
A. 2019 Actuarial Results
Resident Jerry Wolin commented on the Police and Fire pension funds. He also commented on the
upcoming infrastructure discussion and the financial status of the Village. Finance Director Jason
Paprocki replied that the pension funds have restrictions on investment selections. Trustee Saiyed also
commented on the changing market conditions and the rules on the investment options. Discussion
ensued regarding the mandates on the pension investments and meeting future pension obligations.
Director Paprocki said he would meet with the actuary and bring this item back to the next meeting.
B. Infrastructure Cost Allocation Discussion
Trustee Tiesenga introduced the discussion and read the background statement from the Board packet.
He discussed the upcoming future developments and the burden they could potentially put on the
infrastructure system. Comments were made and discussion ensued that the Village should be able to
impose costs, by ordinance, for infrastructure upgrades and connection fees on those wishing to develop
within the Village through an application for a Planned Unit Development, subdivision, or with a
building permit.
The Board had consensus that Village Attorney Jones would draft a sample ordinance, based on the
discussion and the Naperville model, for review at the next meeting.
9. INFORMATION & UPDATES
VILLAGE OF OAK BROOK MINUTES Page 4 of 5 REGULAR MEETING OF MARCH 12, 2019
A. Village Manager
Village Manager Ginex discussed the upcoming Economic Development and Taste of Oak Brook
Meetings.
B. Village Clerk
Village Clerk Pruss informed everyone on early voting for the Consolidated Election.
C. Trustees
Trustee Yusuf urged everyone to head to the polls and cast their vote in the Consolidated Election.
Trustee Saiyed commented that revenues are up eight percent for the year.
Trustee Cuevas asked for a moment of silence for McHenry County Deputy Jacob Keltner who was shot
and killed while serving an arrest warrant in Rockford, Illinois.
Trustee Baar reported that the renovations at the Sports Core look fantastic and thanked everyone involved
for all their hard work.
Trustee Manzo recognized Director Paprocki and that the Village was able to increase their cash reserves
even with the departure of McDonald’s and the Amazon effect on the mall.
Trustee Tiesenga discussed that while the State of Illinois is raising taxes, Oak Brook prides itself on no
property tax and hopes that it will stay that way for the foreseeable future.
D. Village Attorney
Village Attorney Jones had nothing to report.
E. Village President
Information Technology Director Fox gave an update on the mono polo communication tower
construction.
Police Chief Kruger stated that he and the Honor Guard would be attending the services for Deputy
Keltner.
Public Works Director Patchin gave an update on the tree removal and the renovations at the Bath and
Tennis Club.
Golf Club Superintendent / Manager Sean Creed reported on the anticipated opening of the golf course.
Head Librarian Jacob Post discussed the meeting that was held at the library with the Superintendent of
District 86 in regards to the referendums.
Finance Director Paprocki reported on the sales tax revenues and that the holiday season was very strong.
Human Resource Director/Deputy Clerk Kathy Vonachen reminded everyone that the active shooter and
anti-harassment training are on the village share drive.
VILLAGE OF OAK BROOK MINUTES Page 5 of 5 REGULAR MEETING OF MARCH 12, 2019
Development Services Director Budzikowski discussed the upcoming meetings for the Public Works Salt
Storage Facility and the Commercial Areas Revitalization Plan.
10. ADJOURNMENT
Motion by Trustee Cuevas, seconded by Trustee Yusuf, to adjourn the Regular Meeting of the
Board of Trustees at 8:07 p.m. VOICE VOTE: Motion carried.
ATTEST:
/s/ Charlotte K. Pruss
Charlotte K. Pruss
Village Clerk