Minutes - 03/26/2019 - Board of Trustees (7)VitLAG[0「
MINUTES OF THE FEBRUARY 26,2019
REGULAR MEETING OF THE PRESIDENT
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WRITTEN ON MARCH 26,2019
OAK B
I. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Gopal Lalmalani
in the Samuel E. Dean Board Room of the Butler Government Center at 7:72 pm. The Pledge of
Allegiance was led by the Fire Department Honor Guard.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: Trustees John Baar, Philip Cuevas, Michael Manzo, Moin Saiyed, Edward Tiesenga, Asif
Yusuf, President Gopal Lalmalani
ABSENT: None
IN ATTENDANCE: Village Manager Rick Ginex, Development Services Director Tony Budzikowski,
Golf Club Superintendent / Manager Sean Creed, Information Technology Director Jim Fox, Police
Chief Jim Kruger, Fire Chief Barry Liss, Finance Director Jason Paprocki, Public Works Director Doug
Patchin, Head Librarian Jacob Post, Village Attorney Greg Jones
3. PRESIDENT'S OPENING COMMENTS
A. Honor Guard
Fire Chief Liss came to the podium and thanked the Honor Guard for the Presentation of Colors
Ceremony. He also discussed the retirement of Lieutenant Ted Vassios and thanked him for his 39 years
of service.
B. Lt. Bill Nyhanna - Promotion
Chief Liss asked everyone to join in on congratulating Bill Nyhanna on his promotion to Lieutenant of
the Village of Oak Brook Fire Department and gave a background story of his career. He then read the
Appointment Order for the promotion to Fire Lieutenant. Village Clerk Pruss came to the podium and
administered the oath of office. The badge pinning ceremony, and fire helmet with shield, were
presented to Lieutenant Nyhanna by his wife and two sons.
4. RESIDENT/VISITORCOMMENT
President Lalmalani talked about the soft opening of the new Beatrix Restaurant and addressed the
rumors about the possible sale of the McDonald's campus.
The following residents came to the podium and addressed the Board: Colleen Kowalicowski spoke
regarding the District 86 referendum. Alisa Bogojevich mentioned the Bath and Tennis Club
renovations. David Carlin (Oak Brook Chamber) commented on the Jorie Boulevard beautification
project and that the Chamber of Commerce does not support a food and beverage tax.
VILLAGE OF OAK BROOK MINUTES Page I of 7 RECULAR MEETING OF FEBRUARY 26,2019
5. APPROVAL OF NIIINUTES
A. Rcgular Board ofTrustccs Mccting ofJanuary 22,2019
Ⅳlotion by Trustee Yusut secOnded by Trustee Baar,lo approve the ⅣIinutes ofthe Regular Board
of Trustees ⅣIeeting ⅣIinutes of Janua】γ22,2019.VOICE VOTE:Ⅳlotion carried。
B. Spccial Board of Trustccs Mccting Minutcs of Fcbruary l,2019
Ⅳlotion by Trustee ⅣIanzo,seconded by Trllstee Cuevas,lo approve the ⅣIinutes ofthe Special
Board of Trustees ⅣIeeting ⅣIinutes of February l,2019.VOICE VOTE:ⅣIotion carried。
CONSENT AGENDA:
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the itcm will bc rcmovcd from thc Consent Agcnda and cOnsidcrcd as the flrstitcnl aftcr approval ofthc
Conscnt Agenda.
A. Accounts Payablc fbr Pcriod Ending,Fcbruary 21,2019¨$798,766.72
Signiflcant ltcms includcd in Abovc:
1)LEGAL SERVICES:
a)Anccl Glink,P.C.,¨Legal Scrviccs¨February 13,2019-$8,500.00(FY19 YTD‐$8,500.00)
b)Rattte W00dWard,LLC―Lcgal Scrviccs―February 14,2019¨$3,333.33
(FY19 YTD‐$7,537.83)
C)Clark Baird Snlith,LLP―Lcgal Services―Fcbruary 12,2019-S2,713.00
(FY19 YTD―$2,713.00)
TOTAL LEGAlッ BUDGET FOR 20191S$294,000
TOTAL LEGAL BILLS PAID FOR 2019¨YTD―$19,586.33
2)ChriStOphcr B.Burke Enginccring,LTD.―Salt Storage Facility Dcsign―$29,374.25
3)Ci宙 ltCCh Enginccring,Inc.‐N.York Road/Hargcr Rd.Improvcmcnts Phasc I&H―$22,672.00
4)Construction Solutions of lllinois ―Bunk RooΠ I Rcnovation―$74,165.00
5)Corc&Main Water Metcr lnstdI Pr●cCt:Invoicc¨K085242-$21,225。00
6)DuPagc Watcr Commission―January 2019-$292,675.24
B. Approval of Payron for Pay Pcriod Ending:
1. February 9,2019‐$760,604.38
C.Dcvclopment Serviccs Rctrrals
l. vinagC Of Oak Brook¨700 0ak Brook Road¨Spccial Usc and Variations fbr Salt Storagc
Facility
D.Authorization to Scck Bids or Proposals or Ncgotiatc ContractsI
l. Traffic Control and Street Light Maintenance
VILLAGE OF OAK BROOK MINUTES Pagc 2 of7 REGULAR MEETING OF FEBRUARY 26,2019
E. Ordinances & Resolutions
1. ORDINANCF.2}Ig-ZO-y-EX-S-1561, An Ordinance Granting a Variation From the Provisions
of Section l3-11-10 of Title l3 of the Village of Oak Brook Municipal Code to Allow a Wall
Sign on the Property Located at l2l1 22nd Street in the Village of Oak Brook, Illinois
2. RESOLUTION 2019-LTSPA-CMTE-R-1785, A Resolution Establishing the Village of Oak
Brook Long Term Strategic Planning Advisory Committee
3. RESOLUTION 2019-TASTE-AG-R-1786, A Resolution Approving and Authorizing a Renewal
of the Agreement By and Between the Village and Ravenswood Event Services for the 2019
Taste of Oak Brook
4. RESOLUTION 2019-SC-B&T/P-CNTRCT-R-1787, AResolution Waiving Competitive
Bidding and Authorizing the Execution of a Revised Contract Between the Village of Oak Brook
and Mid-America Pool Renovation, Inc. to Provide Bath & Tennis Pool Repairs
5. RESOLUTION 2019-SC-B&T-CNTRCT-R-1788, A Resolution Authorizing the Execution of a
Contract Between the Village of Oak Brook and National Decorating Services, Inc. for
Renovations to the Bath & Tennis Club
6. RESOLUTION 2019-SC-GOLF-PG-R-1789, A Resolution Authorizing the Purchase of Golf
Commodities for the Oak Brook Golf Course
F. Village of Oak Brook - Monthly Financial Reports - Januaty 2019
Motion by Trustee Baar, seconded by Trustee Manzo, to approve the Consent Agenda, with the
exception of Items 6.E.3., 6.8.4., and 6.E.5., and authorize expenditures as presented.
ROLL CALL VOTE:
Ayes: 6 - Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0 - None
Abstain: 0 - None
Absent: 0 - None
Motion carried.
7, ITEMS REMOVED FROM CONSENT AGENDA
6.E.3. RESOLUTION 2019-TASTE-AG-R-1786, A Resolution Approving and Authorizing a Renewal
of the Agreement By and Between the Village and Ravenswood Event Services for the 2019
Taste of Oak Brook
Motion by Trustee Manzo, seconded by Trustee Baar, to Approve Resolution 2019-TASTE-AG-R-
1786, a Resolution Approving and Authorizing an Amendment to the Contract by and
Between the Village of Oak Brook and Ravenswood Event Services for the 2019 Taste of
Oak Brook.
Trustee Manzo asked about the services provided by Ravenswood Events. Village Manager Ginex
explained that Ravenswood Events raised their rate by $1,700 to accommodate additional staffing
requests.
VILLAGE OF OAK BROOK MINUTES Page 3 of 7 REGULAR MEETING OF FEBRUARY 26,2019
ROLL CALL VOTE:
Ayes: 6 - Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0 - None
Abstain: 0 - None
Absent: 0 - None
Motion carried.
6.8.4. RESOLUTION 2019-SC-B&T/P-CNTRCT-R-1787, A Resolution Waiving Competitive Bidding
and Authorizing the Execution of a Revised Contract Between the Village of Oak Brook and
Mid-America Pool Renovation, Inc. to Provide Bath & Tennis Pool Repairs
Motion by Trustee Saiyed, seconded by Trustee Manzo, that the Village Board waive bidding and
award a revised contract to Mid-America Pool Renovation, Inc., Grandview, MO in the revised
amount of $9441702, and approve Resolution R-1787, subject to final attorney review.
Trustee Saiyed expressed his concern with the Bath and Tennis budget and the spend on the pool
renovations. Trustee Baar discussed the progress and improvements on the Sports Core. Comments
were made and discussion ensued regarding the renovations.
ROLL CALL VOTE:
Ayes: 6 - Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0 - None
Abstain: 0 - None
Absent: 0 - None
Motion carried.
6.E.5. RESOLUTION 2019-SC-B&T-CNTRCT-R-1788, A Resolution Authorizing the Execution of a
Contract Between the Village of Oak Brook and National Decorating Services, Inc. for
Renovations to the Bath & Tennis Club
Motion by Trustee Manzo, seconded by Trustee Baar, that the Village Board waive further
bidding and award a contract to National Decorating Services,Inc. Oak Brook IL., and approve
Resolution R-l788, in the amount of $30,012, pending final attorney review and approval.
ROLL CALL VOTE:
Ayes: 6 - Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0 - None
Abstain: 0 - None
Absent: 0 - None
Motion carried.
8. BOARD & COMMISSION RECOMMENDATIONS
A. 42 Woodside Drive - Front and Side Yard Setback Variations
Motion by Trustee Baar, seconded by Trustee Manzo, that the Village Board concur with the
recommendation from the Zoning Board of Appeals approving the requested variations to
Sections 13-6C-3F.1 and 13-6C-3F.2(a) of the Zoning Regulations to permit and allow front and
side yard (abutting a street) setback variations to construct a 3-car garage and a bedroom addition
for the property located at 42 Woodside Drive subject to the following:
VILLAGE OF OAK BR00K MINUTES Page 4 of 7 REGULAR MEETING OF FEBRUARY 26,2019
9.
1. The proposed development shall be constructed in substantial conformance to the site plan and
conceptual building elevations as submitted.
2. Notwithstanding the attached exhibits, the applicant shall meet all Village Ordinance
requirements at the time of building permit application except as specifically varied or waived;
and
3. Authorize the Village Attorney to prepare the necessary ordinance granting the requested
zoning variations for approval and adoption at a future Board of Trustees meeting.
ROLL CALL VOTE:
Ayes: 6 - Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0 - None
Abstain: 0 - None
Absent: 0 - None
Motion carried.
UNFINISHED BUSINESS
A. Authorization to Seek Bids or Proposals or Negotiate Contracts
l. Jorie Blvd. Beautification
Motion by Trustee Tiesenga, seconded by Trustee Baar, that the Village Board authorize staff to
advertise a request for bids for the Jorie Boulevard Streetscape Beautification and Enhancement.
Village Manager Ginex explained that at a previous meeting, the Board had asked staff to investigate the
options of obtaining bids for only the electricalportion of the project. He also noted that Hotel/Motelfunds
would not be used. Trustee Manzo said he supported the beautification project but that the work should be
completed as one whole project. Comments were made and questions were answered by Village Manager
Ginex and Director Patchin. President Lalmalani stated that the project could wait untilthe sale of the
McDonald's campus is completed.
ROLL CALL VOTE:
Ayes: 3 - Trustees Baar, Cuevas, Tiesenga
Nays: 4 - President Lalmalani, Trustees Manzo, Saiyed, Yusuf
Abstain: 0 - None
Absent: 0 - None
Motion failed.
ACTIVE BUSINESS
A. Confirmation of Appointments
1. Long Term Strategic Planning Advisory Board
Motion by Trustee Saiyed, seconded by Trustee Manzo, to confirm President Lalmalani's
recommendation to appoint Donald Adler, Mohsin Dada, Jim DePhillips, Anne Huber, Heidi
Huizenga, Rajiv Khatau, Al Koren, Kerry Krafthefer, Nitin Shah, Mario Vescovi, and Connie
Xinos (Co-Chair). VOICE VOTE: Motion carried.
B. Trotter Model Water Presentation
Trustee Tiesenga made a few comments on the Village's water main system. Director Patchin
mentioned that in 2017, the Board approved the Water Master Plan. He said that the hydraulic model
portion of the project had been completed and incorporated into the master plan. Chris Marschinke
10.
VILLAGE OF OAK BR00K MINUTES Page 5 of 7 REGULAR MEETING OF FEBRUARY 26,2019
(Trotter and Associates, Inc.) presented PowerPoint slides regarding an overview of the water system
and the hydraulic model. Comments were made and questions were answered by Director Patchin and
Village Attorney Jones.
C. Ordinances & Resolutions
l. RESOLUTION 201 9-CNTRCT-LST-ML-TRANS-R-I 790, AResolution Approving and
Authorizing the Award and Execution of an Enterprise Transportation Services Agreement for
Last Mile Transportation Services By and Between the Village of Oak Brook and Lyft, Inc.
Motion by Trustee Saiyed, seconded by Trustee Manzo, that the Village Board approve Resolution
R-1790, a General Services Agreement, with Lyft,Inc., San Francisco, CA for continuation of the
Last Mile Transportation Services.
Village Manager Ginex discussed the agreement for transportation services with Lyft, Inc. Trustee Baar
asked about the cost and logistics of the service. Questions were answered by Tamryn Hennessy (Oak
Brook Chamber).
ROLL CALL VOTE:
Ayes: 6 - Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0 - None
Abstain: 0 - None
Absent: 0 - None
Motion carried.
I I. INFORMATION & UPDATES
A. Village Manager
Village Murug", Gin.* reported that there will be a Village-wide Harassment Training on February 28th.
B. Village Clerk
Village Clerk Pruss informed everyone on the early voting procedures for the consolidated election.
C. Trustees
Trustee Saiyed talked about revenues from upcoming developments and advised on conservative
spending.
Trustee Baar commented on the Active Shooter Training that was on February l1th.
Trustee Manzo mentioned the soft opening of the Beatrix Restaurant and the McDonald's effect on Oak
Brook.
Trustee Tiesenga discussed the upcoming Plan Commission meeting regarding the Commercial Areas
Revitalization Plan.
D. Village Attomey
Village Attorney Jones had nothing to report.
E. Village President
Infbrmation Technology Director Fox talked about the investment in the GIS program.
VILLAGE OF OAK BROOK MINUTES Page 6 of 7 RECULAR MEETINC OF FEBRUARY 26,2019
Police Chief Kruger discussed the upcoming Polar Plunge at the Bath & Tennis Club.
Public Works Director Patchin gave an update on the salt dome and the Bath & Tennis Club renovations.
Golf Club Superintendent / Manager Sean Creed reported on Golf Club remodeling project.
12. ADJOURNMENT
Motion by Trustee Baar, seconded by Trustee Manzo, to adjourn the Regular Meeting of the
Board of Trustees at 9:11 p.m. VOICE VOTE: Motion carried.
ATTEST:
Charlotte K. Pruss
Village Clerk
VILLAGE OF OAK BR00K MINUTES Page 7 of 7 REGULAR MEETING OF FEBRUARY 26,2019