Minutes - 03/26/2019 - Board of Trustees (8)MENUTES OF THE MARCH 12,2019
VItLAG[0「 REGULAR MEETING OF THE PRESIDENTOAK BI浮 叛崩Lル Ⅵど絶:辟 践呈Ⅷ鷺ぶ(器 AS
WRITTEN ON MARCH 26,2019
1. CALL TO ORDER
The Rcgular Mccting ofthe Vinagc Board of Trustees was callcd to order by Prcsident Gopal Lalmalani
in thc Samucl E. Dean Board Room of the Butlcr Govcnllnent Centcr at 7:03 pm. Thc Plcdgc of
Allcgiancc、vas given.
2. ROLL CALL
vinagc clcrk Charlottc Pruss called thc ron with the followin13 pcrsons
PRESENT:Trustees John Baar,Philip Cucvas,NItichael Ⅳlallzo,Moin Saiycd,Edward Tiesenga,Asif
Yusut Prcsidcnt Gopal Lalmalani
ABSENT: Nonc
IN ATTENDANCE:Villagc Managcr Rick Gincx,Dcvelopnlcnt Scrvices Director Tony Budzikowski,
GolfClub Superintcndent/Managcr Sean Crccd,Infollllation′rcchn。logy Dircctor Jim Fox,Policc Chief
Jinl Kruger,Firc ChiefBarry Liss,Financc Dircctor Jason Paprocki,Public Works Director Doug Patchin,
Head Librarian Jacob Post,Human Rcsourcc Dircctor/Dcput)′Clerk Kathy Vonachen,Villagc Attorncy
Grcg Joncs
3. PRESIDENT'S OPENING COMMENTS
Prcsident Lalrnalani discusscd the Consolidatcd clcction on Apri1 2,2019 and thanked Village Clerk
Charlottc Pruss for working with thc DuPagc County Elcction Cornlnission to bring carly voting to thc
Village Hall.
4. RESIDENT/VISITOR COMMENT
Resident Bin Lindcman addrcsscd an email that he sent regarding the Licensc Plate Recognition System.
5. APPROVAL OF MINUTES
A. Regular Executivc Mceting Minutcs ofJanuary 22,2019
卜4otion by Trustee Cuevas,seconded by Trustee Tiesenga,lo approve the ⅣIinutes ofthe Regular
Executive rИ eeting Minutes of January 22,2019。 VOICI]ヽ /OTE: Ⅳlotion carried.
B. Rcgular Board of Trustccs Mccting of February 12,2019
Motion by Trustee Cuevas,seconded by Trustee Yusut tO approve the ⅣIinutes ofthe Regular
Board of Trustees Ⅳleeting】燿inutes of February 12,2019.VC)ICE VOTE: IⅦotion carried
6. C°NSENT AGENDA:
VILLAGE OF OAK BR00K MINUTES Page I of 5 REGULAR MEETING OF MARCH 12,2019
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
A. Accounts Payable for Period Ending , March 7 ,2019 - 5743,227 .57
Significant Items included in Above:
l. Health Care Services - BCBS HMO - March 2019 - $32,899.81
2. Health Care Services - BCBS PPO - January 2019 - $172,386.12
3. Health Care Services - BCBS PPO - February 2019 - $157,890.09
4. Homer Tree Care, Inc. - Sports Core - $34,600.00
5. Paramedic Services of Illinois, Inc. - March2019 - $67,833.33
B. Approval of Payroll for Pay Period Ending:
l. February 23.2019 - $768,898.48
C. Ordinances & Resolutions
1. ORDINANCE 20L9-ZO-V-EX-S-7562, An Ordinance Granting Variations From the Provisions
of Section l3-6C-3F.1 and 13-6C-3F.2(A) of Title 73 ("Zonrng Regulations") of the Village
Code of the Village of Oak Brook Relative to the Setbacks for the Front Yard and Side Yard
(Abutting a Street)
for the Property Located at 42 Woodside Drive in the Village of Oak Brook
2. ORDINANCE 2019-BU-AMEND-S-1563, An Ordinance Authorizing an Amendment to the
2019 Budget
3. RESOLUTION 2019-PD-PG-R-1792, A Resolution Approving the Waiver of Competitive
Bidding and Authorizing the Village to Enter into Agreements with Vigilant Solutions to License
Software Products and Software Service to Permit License Plate Recognition
4. RESOLUTION 2019-GR-BP-R-1793, A Resolution Approving Revisions to Oak Brook's
Official Bike Path Safety Pathway Map
5. ORDINANCE 2019-LC-RF-G-1145, An Ordinance Amending Title 4, Section 7 of the Village
of Oak Brook Municipal Code to Modify the Village's Raffle Regulations
6. RESOLUTION 2019-PW-WA-AG-R-1794, A Resolution Approving and Authorizinga
Professional Services Agreement By and Between the Village Of Oak Brook and Burke LLC for
Brook Forest Water Distribution Improvements
Motion by Trustee Yusuf, seconded by Trustee Manzo, to approve the Consent Agenda, with the
exception of Item 6. C.3., and authorize expenditures as presented.
VILLAGE OF OAK BR00K MINUTES Page 2 of 5 RECULAR MEETING OF MARCH 12,2019
7.
ROLL CALL VOTE:
Ayes: 6 - Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0 - None
Abstain: 0 - None
Absent: 0 - None
Motion carried.
ITEMS REMOVED FROM CONSENT AGENDA
6.C.3 RESOLUTION 2019-PD*PG-R-1792, A Resolution Approving the Waiver of Competitive
Bidding and Authorizing the Village to Enter into Agreements with Vigilant Solutions to License
Software Products and Software Service to Permit License Plate Recognition
Motion by Trustee Yusuf, seconded by Trustee Manzo, to approve Resolution 2019-PD-PG-R-
1792 authorizing the purchase of two Vigilant License Plate Recognition systems, and the Village
Manager to sign the five-year maintenance and database access agreements.
Trustee Yusuf stated that this system has state of the art technology and high quality applications.
ROLL CALL VOTE:
Ayes: 6 - Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0 - None
Abstain: 0 - None
Absent: 0 - None
Motion carried.
ACTIVE BUSINESS
A. 2019 Actuarial Results
Resident Jeny Wolin commented on the Police and Fire pension funds. He also commented on the
upcoming infrastructure discussion and the financial status of the Village. Finance Director Jason
Paprocki replied that the pension funds have restrictions on investment selections. Trustee Saiyed also
commented on the changing market conditions and the rules on the investment options. Discussion
ensued regarding the mandates on the pension investments and meeting future pension obligations.
Director Paprocki said he would meet with the actuary and bring this item back to the next meeting.
B. Infrastructure Cost Allocation Discussion
Trustee Tiesenga introduced the discussion and read the background statement from the Board packet.
He discussed the upcoming future developments and the burden they could potentially put on the
infrastructure system. Comments were made and discussion ensued that the Village should be able to
impose costs, by ordinance, for infrastructure upgrades and connection fees on those wishing to develop
within the Village through an application for a Planned Unit Development, subdivision, or with a
building permit.
The Board had consensus that Village Attorney Jones would draft a sample ordinance, based on the
discussion and the Naperville model, for review at the next meeting.
INFORMATION & UPDATES
8.
9.
VILLAGE OF OAK BR00K MINUTES Page 3 of5 REGULAR MEETINC OF MARCH 12,2019
A. Village Manager
Village Manager Ginex discussed the upcoming Economic Development and Taste of Oak Brook
Meetings.
B. Village Clerk
Village Clerk Pruss informed everyone on early voting for the Consolidated Election.
C. Trustees
Trustee Yusuf urged everyone to head to the polls and cast their vote in the Consolidated Election.
Trustee Saiyed commented that revenues are up eight percent for the year.
Trustee Cuevas asked for a moment of silence for McHenry County Deputy Jacob Keltner who was shot
and killed while serving an arrest warrant in Rockford, Illinois.
Trustee Baar reported that the renovations at the Sports Core look fantastic and thanked everyone involved
for all their hard work.
Trustee Manzo recognized Director Paprocki and that the Village was able to increase their cash reserves
even with the departure of McDonald's and the Amazon effect on the mall.
Trustee Tiesenga discussed that while the State of Illinois is raising taxes, Oak Brook prides itself on no
property tax and hopes that it will stay that way for the foreseeable future.
D. Village Attomey
Village Attomey Jones had nothing to report.
E. Village President
Information Technology Director Fox gave an update on the mono polo communication tower
construction.
Police Chief Kruger stated that he and the Honor Guard would be attending the services for Deputy
Keltner.
Public Works Director Patchin gave an update on the tree removal and the renovations at the Bath and
Tennis Club.
Golf Club Superintendent / Manager Sean Creed reported on the anticipated opening of the golf course.
Head Librarian Jacob Post discussed the meeting that was held at the library with the Superintendent of
District 86 in regards to the referendums.
Finance Director Paprocki reported on the sales tax revenues and that the holiday season was very strong.
Human Resource Director/Deputy Clerk Kathy Vonachen reminded everyone that the active shooter and
anti-harassment training are on the village share drive.
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Development Services Director Budzikowski discussed the upcoming meetings for the Public Works Salt
Storage Facility and the Commercial Areas Revitalization Plan.
IO. ADJOURNMENT
Motion by Trustee Cuevas, seconded by Trustee Yusut to adjourn the Regular Meeting of the
Board of Trustees at 8:07 p.m. VOICE VOTE: Motion carried.
ATTEST:
Charlotte K. Pruss
Village Clerk
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