Minutes - 04/09/2019 - Board of Trustees (4) MINUTES OF THE MARCH 26, 2019
V I i I A(;E oI REGULAR MEETING OF THE PRESIDENT
OAK B RK AND BOARD OF TRUSTEES OF THE
-
f VILLAGE OF OAK BROOK APPROVED AS
WRITTEN ON APRIL 9, 2019
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Gopal Lalmalani
in the Samuel E. Dean Board Room of the Butler Government Center at 7:01 pm. The Pledge of
Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: Trustees John Baar, Michael Manzo, Moin Saiyed, Edward Tiesenga, Asif Yusuf, President
Gopal Lalmalani
ABSENT: Trustee Philip Cuevas
IN ATTENDANCE: Village Manager Rick Ginex, Development Services Director Tony Budzikowski,
Golf Club Superintendent/Manager Sean Creed, Information Technology Director Jim Fox,Police Chief
Jim Kruger, Fire Chief Barry Liss, Finance Director Jason Paprocki, Public Works Street Maintenance
Supervisor Lee Hammer, Head Librarian Jacob Post, Human Resource Director/Deputy Clerk Kathy
Vonachen, Village Attorney Greg Jones
3. PRESIDENT'S OPENING COMMENTS
President Lalmalani reported that Oak Brook resident Edward Cox Jr.passed away peacefully on March
16, 2019. Mr. Cox's daughter came to the podium and made some brief remarks. President Lalmalani
ask for a moment of silence to honor Mr. Cox and his family.
President Lalmalani also referenced an article that was in the Oak Brook Doings Newspaper regarding
the possible sale of the McDonald's Campus. He said that any transaction on the McDonald's property
is a private issue between McDonald's and the buyer. He cautioned everyone from making any further
comments regarding the sale of the property.
4. RESIDENT/VISITOR COMMENT
Resident Ray Cesca came to the podium and addressed the Board regarding the District 86 referendum.
5. APPROVAL OF MINUTES
A. Special Board of Trustees Meeting Minutes of February 26, 2019
Motion by Trustee Baar, seconded by Trustee Manzo,to approve the Minutes of the Special Board
of Trustees Meeting Minutes of February 26,2019. VOICE VOTE: Motion carried.
B. Regular Board of Trustees Meeting Minutes of February 26, 2019
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Motion by Trustee Baar, seconded by Trustee Manzo, to approve the Minutes of the Regular
Board of Trustees Meeting Minutes of February 26,2019. VOICE VOTE: Motion carried.
C. Regular Board of Trustees Meeting Minutes of March 12, 2019
Motion by Trustee Baar,seconded by Trustee Manzo, to approve the Minutes of the Regular
Board of Trustees Meeting Minutes of March 12,2019. VOICE VOTE: Motion carried.
CONSENT AGENDA:
6 All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
A. Accounts Payable for Period Ending , March 21, 2019 - $711,890.39
Significant Items included in Above:
1) LEGAL SERVICES:
a) Ancel, Glink, P.C., - Legal Services - March 12, 2019 - $9,962.50 (FY19 YTD - $18,462.50)
b) Rathje Woodward, LLC - Legal Services -March 7, 2019 - $3,333.33
c) Rathje Woodward, LLC -Legal Services -March 7, 2019 - $2,755.00
d) Rathje Woodward, LLC -Legal Services -March 7, 2019 - $385.50
(FYI 9 YTD - $14,011.66)
e) Clark Baird Smith, LLP - Legal Services - March 8, 2019 - $2,550.00
(FYI 9 YTD - $5,263.00)
TOTAL LEGAL BUDGET FOR 2019 IS $294,000
TOTAL LEGAL BILLS PAID FOR 2019- YTD - $39,414.66
2) Christopher B. Burke Engineering, LTD. - Salt Storage Facility Design - $20,812.00
3) Christopher B. Burke Engineering, LTD. - Streetscape Enhancement Project- $34,641.41
4) Civiltech Engineering, Inc. -N. York Road/Harger Rd. Improvements Phase I& II - $32,350.35
5) DuPage Water Commission—February 2019 - $288,481.18
6) Health Care Services -BCBS HMO—April 2019 - $32,422.91
B. Approval of Payroll for Pay Period Ending:
1. March 9, 2019 - $797,603.91
C. Ordinances & Resolutions
1. ORDINANCE 2019-BU-AMEND-ND-S-1564, An Ordinance Authorizing Amendments and
Transfers Among Budget Line Items
2. ORDINANCE 2019-LC-AL-G-1146,An Ordinance Amending Title 4, Chapter 1, Section 8A of
the Village Code of the Village of Oak Brook, Illinois by Increasing by One to One the Number
of Authorized Class A-4 Liquor Licenses, Increasing by One to Sixteen the Number of
Authorized Class B Liquor Licenses, and Increasing by One to Three the Number of Authorized
Class D Liquor Licenses
VILLAGE OF OAK BROOK MINUTES Page 2 of 6 REGULAR MEETING OF MARCH 26,2019
3. RESOLUTION 2019-BGC-ELEC-AG-R-1795, A Resolution Approving and Authorizing a
Professional Services Agreement Between the Village of Oak Brook and Kluber Architects &
Engineers for Electrical Distribution Services
4. RESOLUTION 2019-EASE-WA-MAIN-AG-R-1796, A Resolution Approving an Easement
Agreement With the Forest Preserve District of DuPage County Concerning Fullersburg Woods
Forest Preserve
5. RESOLUTION 2019-LSCP-CNTRCT-R-1797, A Resolution Waiving Competitive Bidding and
Authorizing the Execution of a Contract Between the Village of Oak Brook and Classic
Landscape, Ltd., for Certain Landscape Maintenance Services on Village Property
D. Village of Oak Brook- Monthly Financial Reports -February 2019
E. Deicer Salt
Motion by Trustee Baar,seconded by Trustee Yusuf, to approve the Consent Agenda, and
authorize expenditures as presented.
ROLL CALL VOTE:
Ayes: 5— Trustees Baar, Manzo, Saiyed, Tiesenga,Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 1—Trustee Cuevas
Motion carried.
7. ITEMS REMOVED FROM CONSENT AGENDA—None Presented
8. BOARD & COMMISSION RECOMMENDATIONS
A. Commercial Areas Revitalization Plan
Motion by Trustee Tiesenga, seconded by Trustee Manzo, that the Village Board concur with the
recommendation from the Plan Commission to approve the February 7,2019 final draft of the
Commercial Areas Revitalization Plan and authorize the Village Attorney to prepare the
necessary ordinance.
Trustee Tiesenga asked to accept the plan but exclude pages 8, 14, and 23 with references to residential
zoning and because the Board has not had a chance to discuss the items. Trustee Baar referenced the
Kensington property on page 28 and said that item C should be eliminated. Development Services
Director Tony Budzikowski presented a brief overview of the plan and a summary of the process.
Community Enhancement Committee Chairman Jeff Kennedy reviewed the changes to the revitalization
plan.
Resident's Jerry Wolin,Natalie Cappetta and Fred Cappetta came the podium and expressed their
concerns with the plan.
Comments were made by the Board and questions were address by John Houseal (Houseal Lavigne
Associates).
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Ben Freeman (Brookfield Properties) came to the podium and discussed the updates and evolution of the
mall. He expressed support of the possibility of integrating a mixed use experience around Oak Brook
Center.
Resident Nancy Hayden came to the podium and asked the Board to take their time and go through the
details before passing the plan.
Motion by Trustee Tiesenga,seconded by Trustee Manzo, for a friendly amendment to accept the
plan but extract pages 6, 7, 8, 14, and 23 and eliminate the recommendation of Item C on page 28.
ROLL CALL VOTE:
Ayes: 5— Trustees Baar, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 1 —Trustees Cuevas
Motion carried.
Trustee Manzo started the discussion on the extractions. He said that he is concerned with the
residential component and doesn't want to see high density building around the mall. He also stated that
he wants to give the mall the flexibility it needs to be competitive with changing market trends. Trustee
Saiyed also said that he didn't want to see the high density residential development around the mall.
Trustee Baar didn't think that the residential use needed to be included in the plan and that further
examination need to be done. Trustee Tiesenga thought that the community needed to be consulted.
The Board went through the extracted items page by page. Consensus was that pages 6 and 7 were okay
as presented. Discussion ensued and the Board had consensus to add text to page 8 regarding the Oak
Brook Center ancillary uses, and that there would be no residential stand-alone or fronting on 22nd
Street. The Board agreed to reference the guiding principles and clarify the residential uses on page 14.
Page 23 would also reference the guiding principles and add text regarding the 22nd street frontage.
Motion by Trustee Manzo, seconded by Trustee Yusuf,to accept the modifications and add pages
6, 7 8, 14, and 23 back into the plan.
ROLL CALL VOTE:
Ayes: 4— Trustees Baar, Manzo, Tiesenga, Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 2—Trustees Cuevas, Saiyed
Motion carried.
B. Authorizing 2019 Zoning Map
Motion by Trustee Baar,seconded by Trustee Manzo, that the Village Board concur with the
recommendations from the Plan Commission (PC) and Zoning Board of Appeals (ZBA) to
approve and adopt the 2019 Official Zoning Map.
Development Services Director Tony Budzikowski explained that the map reflects all the changes that
occurred in 2018. He also said that they have added references to the planned developments that have
been approved. Trustee Tiesenga asked about change in the map along the Costco corridor. Director
Budzikowski explained that the Macy's site was identified as mixed use and that the change is reflected
in the Commercial Areas Revitalization Plan.
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ROLL CALL VOTE:
Ayes: 4— Trustees Baar, Manzo, Saiyed,Tiesenga
Nays: 0—None
Abstain: 0—None
Absent: 2—Trustees Cuevas, Yusuf
Motion carried.
9. UNFINISHED BUSINESS
A. 2019 Actuarial Results
Motion by Trustee Manzo,seconded by Trustee Saiyed, that the Village Board accepts the
proposed actuarial assumptions and results of the Police and Firefighters' Pension Funds for
inclusion in the 2018 Comprehensive Annual Financial Report(CAFR).
Finance Director Jason Paprocki explained that at the last Board meeting it was requested that the he
research the impact of lowering the investment rate of return from 6.75%to 5.00%. He said that he met
the actuary and investment advisors and that they went through the calculations. He also said that the
acurary gave him the numbers of lowering the assumed investment rate to 5.00%and the impact on the
pension funds. Trustee Manzo stated that the last time the Village lowered the interest rate that it put
itself at a competitive disadvantage. He also mentioned that the reason the Village's ranking is low is
that most of the neighboring communities are using a higher rate. Comments were made and discussion
ensued.
ROLL CALL VOTE:
Ayes: 5— Trustees Baar,Manzo, Saiyed,Tiesenga,Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 1 —Trustee Cuevas
Motion carried.
B. Infrastructure Cost Allocation Discussion
Motion by Trustee Tiesenga,seconded by Trustee Baar,that the Village Board approves the
Ordinance for Infrastructure Cost Allocation. An Ordinance Amending Section 8-5-2 of Title 8 of
the Village Code of the Village of Oak Brook Regarding Fees for Upgraded Water Service
Connections.
ROLL CALL VOTE:
Ayes: 5— Trustees Baar,Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 1 —Trustee Cuevas
Motion carried.
10. INFORMATION & UPDATES
A. Village Manager
Village Manager Ginex reported that renovations to the patio and pro shop turned out beautiful.
B. Village Clerk
Village Clerk Pruss informed everyone on early voting for the Consolidated Election.
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C. Trustees
Trustee Tiesenga commented on the role of the Trustee and summed up the last four years with a quote
from the book"Utopian Thought in the Western World".
Trustee Manzo followed up on a previous resident comment and stated that both the Downers Grove and
Hinsdale Schools are excellent School Districts.
Trustee Baar remarked that the highest responsibility as Trustees is to create a community where people
can move to raise their families.
Trustee Saiyed commented on status of the infrastructure and cash reserves.
Trustee Yusuf commended the Board to making the commitment on the Commercial Areas
Revitalization Plan.
D. Village Attorney
Village Attorney Jones had nothing to report.
E. Village President
Information Technology Director Fox gave an update on the cellular projects and that the original
monopole communication tower would be coming down next week.
Police Chief Kruger mentioned that the 2018 Police Department Annual Report is now posted online.
Golf Club Superintendent / Manager Sean Creed commented that the Sports Core has completed phase
one and two of the renovation project and that phase three will be discussed this summer.
Fire Chief Liss reported that the Fire Department earned Elmhurst Hospital's "Call of the Month" for the
care they provided on October 28, 2018 to an 80 year old man.
Development Services Director Budzikowski reminded everyone that Thursday night is the continued
Planned Development Meeting for the Hines Development discussion.
11. ADJOURNMENT
Motion by Trustee Saiyed, seconded by Trustee Yusuf, to adjourn the Regular Meeting of the
Board of Trustees at 10:01 p.m. VOICE VOTE: Motion carried.
ATTEST:
Charlotte K. Pruss
Village Clerk
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