R-1801 - 04/09/2019 - PURCHASING - Resolutions Supporting DocumentsBOT AGENDA Page 1
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Regular Board of Trustees Meeting
of
April 9th, 2019
SUBJECT: Award of Contract- Cushman XD Truckster Utility Vehicle
FROM: Sean Creed, Golf Course Superintendent/Manager
BUDGET SOURCE/BUDGET IMPACT: Program #834 (Golf Maintenance)
RECOMMENDED MOTION: I move that the Village Board waive further bidding
since Sourcewell already conducted the bid process and issue a Purchase Order to Burris
Equipment Company of Joliet, Illinois, in the amount of $25,604.00 to purchase a new
Cushman XD Truckster Utility Vehicle, and approve Resolution 2019-SC-V-PG-R-1801.
Background/History:
Pursuant to the provisions of Section 1-7-10 of the Code of Ordinances and Compiled
Statutes, the Village is permitted to join with other governmental units in order to benefit
from cooperative purchasing arrangements.
This utility vehicle is replacing a 15 year old utility vehicle. We typically replace these
work horses at 10 years but felt keeping them longer saved us money and were in good
working order at ten years. After fifteen years the 2019 models are better designed and
have a higher payload capacity. The current utility vehicle will be repurposed for light
capacity needs throughout the Village.
Recommendation:
That the Village Board waive further bidding since Sourcewell already conducted the bid
process, and issue a Purchase Order to Burris Equipment Company of Joliet, Illinois, in the
amount of $25,604.00 to purchase a new Cushman XD Truckster Utility Vehicle, and
approve Resolution 2019-SC-V-PG-R-1801.
sc
ITEM 6.D.6
RESOLUTION 2019-SC-V-PG-R-1801
A RESOLUTION APPROVING THE WAIVER OF
FURTHER BIDDING AND AUTHORIZING THE
PURCHASE OF A GOLF UTILITY VEHICLE
WHEREAS, Oak Brook Village Code Section 1-7-10 authorizes the Village to participate in
cooperative purchasing arrangements; and
WHEREAS, the Village is a member of the Sourcewell Purchasing Cooperative (“Sourcewell”), a
government purchasing cooperative; and
WHEREAS, Sourcewell solicited bids on the Village’s behalf for a utility vehicle to be used by
Golf; and
WHEREAS, the Village reviewed the results of Sourcewell’s bidding process and determined that
the bid offered by Burris Equipment Company, Joliet, Illinois (“Burris”), for a 2019 Cushman XD Truckster
Utility Vehicle was the lowest responsive and responsible bid; and
WHEREAS, the Village hereby waives any additional bidding requirements and wishes to accept
Burris’ bid, in accordance with this Resolution;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS, as follows:
Section 1: The Village Manager is hereby authorized to: a) execute a purchase order
attached hereto as Exhibit A for a 2019 Cushman XD Truckster Utility Vehicle in an amount not to exceed
$25,604.00; and b) take all steps necessary to implement the terms of this Resolution.
Section 2: The Village authorizes the adoption of this Resolution and the execution of the
purchase order without the need for further competitive bidding because the Village obtained bids through
its membership in Sourcewell, a government purchasing cooperative.
Section 3: This Resolution shall be in full force and effect from and after its passage and
approval by the Village President.
APPROVED THIS 9th day of April, 2019
Gopal G. Lalmalani
Village President
PASSED THIS 9th day of April, 2019
Ayes: ___________________________________________________________
Nays: ___________________________________________________________
Absent: __________________________________________________________
ATTEST:
_____________________________________
Charlotte K. Pruss
Village Clerk
2
EXHIBIT A
PURCHASE ORDER
Turf Equipment Specialist Waukegan:
www.burrisequipment.com 2216 N. Greenbay Road
Waukegan, IL 60087
QUOTATION OF JACOBSEN EQUIPMENT (847) 336-1205
(847) 336-2697 - Fax
Date:3/21/2019 Lakemoor:
Rev:27939 W. Concrete Drive
To:Oak Brook Municipal Golf Course Ingleside, IL 60041
(815) 363-4100
(815) 363-4109 - Fax
Attn:Sean Creed
Ph # Joliet:
Cell # 2001 Cherry Hill Road
Fax # Joliet, IL 60433
Email (815) 464-6650
(815) 464-6951 - Fax
We are pleased to submit this quote for your consideration:
Qty Code Description Sourcewell Price
1 666485G01
Truckster XD - Gas with Manual Transmission, 2WD, & premium operator
seat 20,162.00
1 4364966 Factory installed - Auxilary Hi-Lo hyd 1,318.00
1 4294631 Factory installed - Hitch 234.00
1 4320507 Factory installed - Hand throttle and speed control 435.00
1 4300891 Factory installed - 66" box 1,905.00
Green in color only
Factory Freight & Prep 1,550.00
Sub-Total:25,604.00
Sales Tax:
Grand Total: $25,604.00
Notes:
Quote Good Thru:30 Days
Order Accepted:
Customer Signature Date Sales Representatives Signature Date
Sales Service Rentals Parts
Burris Equipment Co.
CELL # (708) 514-0823
George O'Hara
george.ohara@burrisequipment.com
List Price
27,245.00
1,780.00
587.00
315.00
2,574.00
Mailed Faxed Delivered Emailed