Minutes - 12/05/2018 - Sports Core Advisory CommitteeNIIINUTES OF THE DECEMBER 5,2018 MEETING OF THE OAK BROOK
SPORTS CORE ADVISORY COMヽ 41TTEE OF THE VILLAGE OF OAK BROOK
APPROVED AS WRITTEN ON JANUARY 10,2019
CALL TO ORDER
The Meeting of the Sports Core Advisory Committee of the Village of Oak Brook was held in the West
Wing Conference Room at the Butler Government Center and called to order by Chairwomen Angie
Lopez at 7:03 p.m.
PRESENT: Angie Lopez,John Anos, Erin Converse, Lynna Smith and Mike Stevens. Kathy Miller
arrived at 7:1 1 pm
ABSENT: Lara Barber, Melissa Martin and Frank Scarpiniti
IN ATTENDANCE: Village Manager Rick Ginex, Village President Gopal Lalmalani, Village
Trustees John Baar and Mike Manzo, Executive Assistant Donna Bettin, Golf Club
Manager Sean Creed. Trustee Asif Yusuf entered the meeting approximately 8:20 p.m.
APPROVAL OF MINUTES
Committee Chair Angie Lopez motioned to approve the minutes from the October 25,2018 Sports
Core Advisory Committee meeting as written. Seconded by Member John Anos. Voice vote. Motion
carried.
PUBLIC COMMENTS - None
Manager Ginex reminded the Committee of the information on 3 options that was distributed at the last
Committee meeting when the Park District was in attendance to discuss recommendations for the tennis
program. It was determined atthatmeeting that Option B was the best option. Since the last meeting,
the options were emailed to the Committee once again and Alin is present this evening to talk to the
Committee regarding the proposed recommendations.
Alin explained the three options that was proposed by the Park District for the tennis program and a
lengthy discussion ensued regarding this past tennis season and the direction of the tennis program for
2019.
Committee Member John Anos motioned to work with the Park District on Option B. This motion was
not seconded. Motion was not recognized.
Member Mike Stevens motioned to work with the Park District on Option C. Erin Converse seconded.
Voice vote. Motioned carried.
INTERGOVERNMENTAL AGREEMENT WITH THE PARK DISTRICT
Manager Ginex explained that the proposed 2019 agreement with the Park District is for the most part
the same agreement as last year with a few minor changes. Those changes include, fees for operation
and the hours of operation. June through August weekdays the pool will open an hour earlier and close
and hour earlier (l 1:00 a.m. to 6:00 p.m.) and on weekends open 2 hours earlier and close the same as
last year (10:00 a.m. to 7:00 p.m.). The Park District recognized the member responses to their survey
and has adjusted the pool hours to meet those needs.
Manager Ginex continued to explain the proposed capital projects on/around the pool which includes:
stairs, fiberglass coating, Life Guard check in area, diving boards, as well as other areas of the Bath &
Tennis Club grounds including an update of the circle drive with drainage, a generator, buckthorn
SCAC l2-5-18 Mtg Minutes
removal and a salt dome. Manager Ginex explained the process for the fiberglass coating of the pool
and the funding of the projects not directly located in the pool area. Discussion ensued.
TENNIS PROGRAM DISCUSSION - Moved up on the agenda.
MEMBERSHIP FEES DISCUSSION - Committee Chair Angie Lopez began the membership fee
discussion. She raised the question of should fees be raised this year. Committee weighed in on
several options and the senior membership fee structure should be changed. Lengthy discussion
ensued. It was determined that membership fees remain the same but make adjustments to the Senior
fees and offer a 10-day pass.
POLO DISCUSSION - Manager Ginex informed the Committee of the Polo meeting recently held and
the request made to the Village for the 2019 season. Pineoak Partners would like to go back to using
Field 2 as well as begin hosting additional Polo matches on Thursday evenings. He continued to explain
the reasoning for this request and the possible benefits as suggested by Dan O'Leary from Pineoak
Partners. Manager Ginex also explained the current contract with Butler National Golf Club for their
use of Field 2 as the driving range as well as current golf programs on Thursday evenings. Discussion
ensued regarding the financial impact on the golf lessons and field lease.
Trustee Baar stated that he would like to see the Village take back control of field 2, still allow Butler
National to utilize it as a driving range with the exception of Polo Sunday's and possibly Thursday's as
well. Manager Ginex explained that the Village will need to give Butler National notice if the Village
decides to change the lease agreement and it would take approximately 2-years before freld2 would be
ready for play.
Dan O'Leary was present at the meeting and the Village Board members present requested he say a few
words about the program and why Pineoak Partners wants to move back to freld2.
Mr. O'Leary began by explaining the history of Polo and field 2. They feel the benefits that polo brings
to Oak Brook are of economic value with revenues from banquets, brunches, food sales on both the
match day and local restaurants as well as hotel stays. They feel the marketing and branding of Oak
Brook as a polo community is of great value. Additional benefits will include the elimination of shuttle
services by allowing attendees to park on the soccer fields or in the Bath & Tennis Club parking lots,
never have to worry about the field flooding and the health and sustainability of polo in Oak Brook.
Demographics of polo attendees are approximately l0% out of state and 50%o from Chicago. The
remaining 40o/o are from neighboring communities. Lengthy discussion ensued.
2019 CAPITAL PROJECTS UPDATE - discussed earlier as written above.
MARKETING BROCHURE - Per Committee Chair Angie Lopez, this agenda item will have to wait
until next meeting due to the late hour.
OTHER BUSINESS - None.
ADJOURN MEETING - Chairwoman Angie Lopezmotioned to adjourn the meeting, Member Mike
Stevens seconded. Voice Vote. Meeting adjoumed at 9:43 p.m.
ATTEST:
Executive Assistant
Village of Oak Brook
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