Minutes - 04/23/2019 - Board of Trustees (6) MINUTES OF THE APRIL 9, 2019
REGULAR MEETING OF THE PRESIDENT
A g AND BOARD OF TRUSTEES OF THE
VILLAGE OF OAK BROOK APPROVED
AS WRITTEN ON APRIL 23, 2019
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Gopal
Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at 7:04 pm. The
Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: Trustees John Baar, Philip Cuevas, Michael Manzo, Edward Tiesenga, Asif Yusuf,
President Gopal Lalmalani
ABSENT: Trustee Moin Saiyed
IN ATTENDANCE: Village Manager Rick Ginex, Development Services Director Tony
Budzikowski, Golf Club Superintendent/Manager Sean Creed, Information Technology Director Jim
Fox, Police Chief Jim Kruger, Fire Chief Barry Liss, Finance Director Jason Paprocki, Public Works
Director Doug Patchin, Head Librarian Jacob Post, Human Resource Director/Deputy Clerk Kathy
Vonachen, Village Attorney Greg Jones
3. PRESIDENT'S OPENING COMMENTS
A. Officer and Civilian of the Year
President Lalmalani stated that he wanted to extract agenda item D.2, an ordinance regarding the
Commercial Area Revitalization Plan, from the agenda to allow Committee Chairman Jeff Kennedy
and consultant John Houseal to be in attendance for the discussion. He asked for consideration from
the Board. Trustee Tiesenga thought it was important for the Board to discuss the item and his
proposed amendments. Trustee Baar remarked that even though it has been past practice to extract
agenda items, it isn't in the code and therefore should not be practiced in the future. Trustee Manzo
thought that the consultant should be present for the discussion. Village Attorney Jones explained
that as long as the Board agrees that no action would be taken, it could vote on multiple motions.
President Lalmalani congratulated Trustees Manzo, Tiesenga, and Yusuf and Village Clerk Charlotte
Pruss on a successful re-election.
Chief Kruger came to the podium and presented the Officer of the Year to Detective Mark Kozlowski
and Civilian of the Year to Community Service Officer Terry Hill. He made some brief remarks and
gave a background story of their careers.
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B. Proclamation—National Library Week
Clerk Pruss read the Proclamation and President Lalmalani presented the declaration to Head
Librarian Jacob Post.
4. RESIDENTNISITOR COMMENT—Resident Ray Cesca, addressed the Board regarding the impact
of rental apartments in Oak Brook. Bill Linderman spoke regarding his concerns with the
Commercial Area Revitalization Plan,the Library,the Oak Brook Park District, and the Taste of Oak
Brook.
5. APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting of March 26, 2019
Motion by Trustee Yusuf, seconded by Trustee Manzo,to approve the Minutes of the Regular
Board of Trustees Meeting Minutes of March 26, 2019. VOICE VOTE: Motion carried.
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
which event, the item will be removed from the Consent Agenda and considered as the first item after
approval of the Consent Agenda.
A. Accounts Payable for Period Ending, April 4, 2019 - $547,046.55
Significant Items included in Above:
1) LEGAL SERVICES:
a) Rathje Woodward, LLC - Legal Services - February 3, 2019 - $2,899.00
b) Rathje Woodward, LLC - Legal Services - February 3, 2019 - $72.50
(FYI 9 YTD - $16,983.16)
TOTAL LEGAL BUDGET FOR 2019 IS $294,000
TOTAL LEGAL BILLS PAID FOR 2019- YTD - $42,386.16
2) Brite - PD License Recognition System - $155,846.01
3) Burns McDonnell - Engineering Services - $26,983.25
4) IRMA - February 2019 - $20,357.09
5) Shales McNutt LLC - PD Renovation/Addition - $132,360.79
B. Approval of Payroll for Pay Period Ending:
1. March 23, 2019 - $742,352.72
C. Development Services Referrals
1. 711 Jorie Blvd. - Parking Variation
2. 800 Jorie Blvd. - Wall Signage
D. Ordinances & Resolutions
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1. ORDINANCE 2019-PP-S-1565, An Ordinance Authorizing the Sale Through Electronic
Auction or Broker, Donation or Disposal of Certain Items of Personal Property Owned by the
Village of Oak Brook
2. ORDINANCE 2019-COMREV+CP-EX-S-1566, An Ordinance Adopting the Commercial
Areas Revitalization Plan as an Addendum to the Comprehensive Plan of the Village Code of
the Village of Oak Brook
3. RESOLUTION 2019-BD-CL-REC-D-R-1798, A Resolution Authorizing the Destruction of
Verbatim Recordings of Certain Closed Meetings of the Village Board of Trustees
4. RESOLUTION 2019-ZO-OZM-EX-R-1799, A Resolution Approving the 2019 Village of
Oak Brook Official Zoning Map
5. RESOLUITON 2019-PD-V-PG-R-1800, A Resolution Approving the Waiver of Competitive
Bidding and Authorizing the Purchase of a Police ATV
6. RESOLUTION 2019-SC-V-PG-R-1801, A Resolution Approving the Waiver of Competitive
Bidding and Authorizing the Purchase of a Golf Utility Vehicle
E. Information on the York/Harger Intersection
Motion by Trustee Baar, seconded by Trustee Manzo, to approve the Consent Agenda,with the
exception of Items 6.D.1., 6.D.2, and 6.D.5., and authorize expenditures as presented.
ROLL CALL VOTE:
Ayes: 5— Trustees Baar, Cuevas,Manzo, Tiesenga,Yusuf
Nays: 0—None
Abstain: 0—None
Absent: I —Trustee Saiyed
Motion carried.
7. ITEMS REMOVED FROM CONSENT AGENDA
6.D.1. ORDINANCE 2019-PP-S-1565, An Ordinance Authorizing the Sale Through Electronic
Auction or Broker, Donation or Disposal of Certain Items of Personal Property Owned by the
Village of Oak Brook
Motion by Trustee Tiesenga, seconded by Trustee Manzo, that the Village Board adopt the
attached ordinance authorizing the sale and donation of surplus items.
Trustee Tiesenga asked how the Fire Department selected the Genoa-Kingston Fire Protection
District to receive a donation of the Village's equipment. Fire Chief Liss explained that they reached
out to Oak Brook through one of the Fire Fighters.
ROLL CALL VOTE:
Ayes: 5— Trustees Baar, Cuevas,Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0—None
Abstain: 0—None
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Absent: 1 —Trustee Saiyed
Motion carried.
Item 6.D.5 was moved ahead of item 6.D.2.
6.D.5. RESOLUITON 2019-PD-V-PG-R-1800, A Resolution Approving the Waiver of Competitive
Bidding and Authorizing the Purchase of a Police ATV
Motion by Trustee Tiesenga, seconded by Trustee Manzo, that the Village Board waive further
bidding since Sourcewell Purchasing Cooperative already conducted the bid process and issue a
purchase order to Polaris Sales,Inc.,Medina,MN for one (1) 2019 Polaris Ranger Crew XP900
in the amount of$22,185.53 and approve Resolution 2019-PD-V-PG-R-1800.
Trustee Tiesenga said that he looked at the specifications for the LED lighting package and didn't
think the lighting at night was sufficient. Police Chief Kruger explained that they were going to have
the vehicle upfitted by the company that does the squad cars for half the price.
ROLL CALL VOTE:
Ayes: 5— Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga,Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 1 —Trustee Saiyed
Motion carried.
6.D.2. ORDINANCE 2019-COMREV+CP-EX-S-1566, An Ordinance Adopting the Commercial
Areas Revitalization Plan as an Addendum to the Comprehensive Plan of the Village Code of
the Village of Oak Brook
Motion by Trustee Tiesenga, seconded by Trustee Baar, that the Village approve Ordinance S-
1566,which approves the final draft of the 2019 Commercial Areas Revitalization Plan
including revisions to the Oakbrook Center subarea. Trustee Tiesenga proposed to modify
page eight (8) of Exhibit A to change the word "discouraged" to "prohibited". The second
modification he proposed was to amend Section 3, (page 64) the Repealer Clause. He also said
that four(4) specific parts of the 1990 Commercial Areas Revitalization Plan should be carried
forward and reaffirmed into the 2019 Commercial Areas Revitalization Plan. Those parts
include: (Page 57) the floodplain land shall be preserved for open space; (page 67) prohibits
urbanizing floodways; (page 74) Salt Creek and Ginger Creek, and their tributaries, shall be
treated as small rivers and not converted to enlarged storm sewers; and (page 76) affirm the
guiding principal of Oak Brook as "restrained good taste".
Trustee Tiesenga stated that at the last meeting the Board voted single use residential in the B2
District would be prohibited. He also referenced the repealer clause in the plan and said that four (4)
specific parts of the 1990 Commercial Areas Revitalization Plan are so strategic that they needed to
be reaffirmed into the 2019 plan. He said that it would be helpful for future applicants to include the
following references: floodplain land shall be preserved for open space; floodways shall not be
urbanized; the two creeks, and their tributaries, shall be treated as small rivers and not converted to
enlarged storm sewers; and affirm the guiding principal of Oak Brook as "restrained good taste".
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Comments were made and discussion ensued regarding the modifications. Trustee Baar came to the
podium and presented a few PowerPoint slides regarding the floodways in Oak Brook. Trustee
Manzo stated that regardless of what is in the plan, all future projects would have to through
committee and Board approval.
Motion by Trustee Manzo, seconded by Trustee Yusuf to defer the item to the next meeting.
ROLL CALL VOTE:
Ayes: 3— President Lalmalani, Trustees Manzo,Yusuf
Nays: 3 —Trustees Baar, Cuevas,Tiesenga
Abstain: 0—None
Absent: 1 —Trustee Saiyed
Motion failed.
Discussion ensued regarding the proposed amendments to the Commercial Areas Revitalization Plan
and the B2 District. The Trustees had consensus that the consultant be present for the next discussion
so that he can answer questions.
ROLL CALL VOTE: (On the original motion as amended)
Ayes: 3—Trustees Baar, Cuevas, Tiesenga
Nays: 3 —President Lalmalani,Trustees Manzo,Yusuf
Abstain: 0—None
Absent: 1 —Trustee Saiyed
Motion failed.
Village Attorney explained that since the motion failed, the item can be brought back to the April 23,
2019 Board meeting.
8. INFORMATION & UPDATES
A. Village Manager
Village Manager Ginex presented some slides of the patio and pro shop renovation projects.
B. Village Clerk
Village Clerk Pruss had nothing to report.
C. Trustees
Trustee Yusuf reminded everyone to check your curbside drains.
Trustee Baar thanked all his supporters who voted for him and asked them for their support in wishing
Gopal Lalmalani much success as be begins his third term as Village President.
Trustee Manzo addressed some of the comments and questions from the residents regarding future
development, Forest Gate Road and the Taste of Oak Brook.
Trustee Tiesenga discussed Illinois Article 29 regarding the Fair Campaign Practices Act.
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D. Village Attorney
Village Attorney Jones had nothing to report.
E. Village President
Information Technology Director Fox reported that the communication monopole project is completed.
Police Chief Kruger mentioned that Illinois raised the minimum age to buy cigarettes, vaping devices
and other tobacco products from 18 to 21. He also said that the Police Department is working with the
Village Clerk to get the word out to license holders.
Public Works Director Patchin informed everyone of a public information meeting on April l ltn
regarding the North York Road/Harger Road Intersection Improvements.
Head Librarian Jacob Post reminded everyone of the Friends of the Library used book sale.
Finance Director Paprocki gave an update on the April Sales Tax Report.
Fire Chief Liss discussed a new initiative using an Electronic Avoidance Collision System and
mentioned that the new ambulance had arrived.
Development Services Director Budzikowski mentioned that the Salt Storage Facility and Hines
Panned Development would be on the next agenda.
9. ADJOURNMENT
Motion by Trustee Yusuf, seconded by Trustee Manzo, to adjourn the Regular Meeting of the
Board of Trustees at 8:23 p.m. VOICE VOTE: Motion carried.
ATTEST:
Charlotte K. Pruss
Village Clerk
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