Minutes - 05/14/2019 - Board of Trustees (3) MINUTES OF THE APRIL 23, 2019
VILLAGE Of REGULAR MEETING OF THE PRESIDENT
OAK B Rqt�-,K . AND BOARD OF TRUSTEES OF THE
� VILLAGE OF OAK BROOK APPROVED
AS WRITTEN ON MAY 14, 2019
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Gopal Lalmalani
in the Samuel E. Dean Board Room of the Butler Government Center at 7:06 pm. The Pledge of
Allegiance was led by the Fire Department Honor Guard.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: Trustees John Baar, Trustee Cuevas, Michael Manzo, Moin Saiyed, Edward Tiesenga,
President Gopal Lalmalani
ABSENT: Trustee Yusuf(arrived at approximately 7:10 p.m.)
IN ATTENDANCE: Village Manager Rick Ginex, Development Services Director Tony Budzikowski,
Golf Club Superintendent/Manager Sean Creed, Information Technology Director Jim Fox,Police Chief
Jim Kruger,Fire Chief Barry Liss,Finance Director Jason Paprocki,Public Works Director Doug Patchin,
Human Resource Director/Deputy Clerk Kathy Vonachen, Village Attorney Greg Jones
3. PRESIDENT'S OPENING COMMENTS
President Lalmalani mentioned that at the May 14th Board meeting,the recently re-elected Village
Officials would be sworn in by Justice Ann Jorgenson. He also reviewed several of the upcoming
committee meetings. President Lalmalani stated that a press release was sent out, along with several
other communities, in opposition to the DuPage Convention and Visitors Bureau proposed countrywide
hotel tax increase.
A. Swearing in of Firefighter—Honor Guard
Chairman John Pearson and Commissioner Judy Lucas (Board of Fire and Police Commission) came to
the podium for the swearing in of Firefighter Eric Focht. Chairman Pearson read the Appointment Order
and gave a background story of Firefighter Focht's career. Village Clerk Pruss came to the podium and
administered the oath of office. Chief Liss made a few remarks and asked everyone to join in on
congratulating Firefighter Focht to the Village of Oak Brook Fire Department. The badge pinning
ceremony, and fire helmet with shield, were presented to Firefighter Focht by his mom and dad.
4. RESIDENT/VISITOR COMMENT
Resident Leo Danieldides addressed the flyer that was circulated during the recent election. Laure
Kosey(Oak Brook Park District) said that there would be community input meetings on May 71n
regarding Central Park North. Bill Huffman (The Duchossois Group) gave an update on the
Chamberlain Group and expressed their support for the apartments at Oak Brook Commons. Resident
Richard Labardi commented on the Bath &Tennis Club eliminating the senior family membership
program. Resident Connie Xinos spoke regarding the effect rental apartments would have on Oak
VILLAGE OF OAK BROOK MINUTES Page 1 of 8 REGULAR MEETING OF APRIL 23,2019
Brook. Bill Elwood(CBRE) expressed their support for the Hines Development and the multi-tenant
office space. Resident Ray Cesca addressed the flyer that was circulated during the election. He also
asked the Board to put in place the Fair Campaign Practices Act that Trustee Tiesenga discussed at the
last meeting. David Carlin (Greater Oak Brook Chamber of Commerce) announced their support for the
Oak Brook Commons Planned Development.
5. APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting Minutes of April 9, 2019
Motion by Trustee Cuevas, seconded by Trustee Yusuf,to approve the Minutes of the Regular
Board of Trustees Meeting Minutes of April 9,2019. VOICE VOTE: Motion carried.
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
A. Accounts Payable for Period Ending ,April 18, 2019 - $1,294.285.11
Significant Items included in Above:
1) LEGAL SERVICES:
a) Ancel, Glink, P.C., - Legal Services - April 12, 2019 - $12,058.75 (FY19 YTD - $30,521.25)
b) Rathje Woodward, LLC - Legal Services -April 4, 2019 - $ 3,333.33
c) Rathje Woodward, LLC - Legal Services -April 3, 2019 - $0
(FY19 YTD - $20,316.49)
d) Clark Baird Smith, LLP -Legal Services -April 9, 2019 - $2,720.00
(FY19 YTD - $7,983.00)
TOTAL LEGAL BUDGET FOR 2019 IS $294,000
TOTAL LEGAL BILLS PAID FOR 2019-YTD - $60,913.24
2) Burke, LLC - Salt Storage Site Work/B &T Circle and Drainage Improvements - $628,723.71
3) Health Care Services -BCBS HMO - June 2019 - $32,422.91
4) Homer Tree Care, Inc. - Salt Storage Facility- $28,000.00
5) Paramedic Services of Illinois, Inc. -April 2019 - $68,525.01
6) DuPage Convention &Visitors Bureau -January through April 2019 - $98,275.00
TOTAL DUPAGE CONVENTION &VISITORS BUREAU BUDGET FOR 2019 IS
$344,460.00 - TOTAL PAID FOR 2019 - YTD - $116,144.45
B. Approval of Payroll for Pay Period Ending:
1. April 6, 2019 - $756,386.13
C. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1. Alarm Board Monitoring Services
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2. Telephone System Upgrade or Replacement
D. Ordinances & Resolutions
1. ORDINANCE 2019-LC-AL-G-1148, An Ordinance Amending Title 4, Chapter 1, Section 8A of
the Village Code of the Village of Oak Brook, Illinois By Decreasing By One to Thirty-Four the
Number of Authorized Class A-1 Liquor Licenses
2. RESOLUTION 2019-SC-V-PG-R-1802,A Resolution Approving the Waiver of Competitive
Bidding and Authorizing the Purchase of a Bobcat Skid-Steer Loader
E. Village of Oak Brook- Monthly Financial Reports - March 2019
Motion by Trustee Baar, seconded by Trustee Cuevas, to approve the Consent Agenda, and
authorize expenditures as presented.
ROLL CALL VOTE:
Ayes: 6— Trustees Baar, Cuevas,Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0—None
Motion carried.
7. ITEMS REMOVED FROM CONSENT AGENDA—None Presented
8. BOARD & COMMISSION RECOMMENDATIONS
A. Hines Interests Limited Partnership, Contract Purchaser and McDonald's Corporation, Property
Owner—2111 McDonald's Drive and 1120 22nd Street—Proposed Mixed Use Development to be
known as Oak Brook Commons—Planned Development
Motion by Trustee Baar, seconded by Trustee Saiyed,that the Village Board concur with the
recommendation from the Planned Development Commission (PDC) to approve the proposed
Planned Development for a mixed-use redevelopment proposal for the McDonald's Plaza
property consisting of retail, restaurant, multi-family residential,office and hotel uses on 17.5-
acres, subject to the following conditions:
1. Final approval of building elevations for individual buildings within the subdivision shall be
subject to review and approval by the Village Board.Design and/or architectural guidelines may
be provided for incorporation into the PD agreement that identify color palettes, building
materials and other architectural features for a high-quality commercial redevelopment project.
In addition, floor plans for individual buildings,which includes ranges of sizes.
2. Traffic control at the intersection of McDonald's Drive and Commerce Drive shall be phased in
accordance with certain specific warrants as determined by traffic counts to be conducted by a
licensed traffic consultant,chosen by the Village,and paid for by the Developer.A traffic signal
will be required when the development generates enough traffic to warrant a signal.
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a. The existing stop sign at McDonald's Drive/Commerce Drive shall remain until such time as
warrants are met for a traffic signal as specified in subcondition
b. Two (2), 24-hour traffic counts shall be conducted by the Village's chosen traffic consultant
a minimum of once per calendar year as mutually agreed upon by the Village and Developer.
A traffic signal shall be warranted at this intersection if the 24-hour counts at the intersection
meet certain criteria as set forth in the MUTCD. Developer will timely reimburse the
Village for the costs of conducting these traffic counts.
c. The cost for the design and installation of the traffic control signal required under this
subsection shall be the responsibility of the Developer, and prior to any building permit
being issued for the Development/Property, the Developer shall provide the Village surety
in an amount equal to the cost of installing the traffic control signal, as determined by the
Village Engineer, and in a form approved by the Village Attorney.
3. Final Subdivision Plat approval for the Development/Property shall be required prior to the
issuance of any permits for the Development/Property. Said plat shall include all utility,
stormwater, cross-access, shared parking and sidewalk easements to be dedicated for phases 1
and 2 of the development, and otherwise comply with the Village's Subdivision Regulations.
4. Individual property owners (including condominium associations) in the Oak Brook Commons
development shall be jointly responsible for maintenance and upkeep of stormwater detention
areas, underground detention areas and other stormwater related facilities through a master
property owner's association.
5. Cross-access and shared parking easements shall be provided within the development's surface
parking lots and parking structures/decks in consideration of the mixed-use nature of the
development. It is further acknowledged that the use of the ground floor of parking deck for
the office buildings H & J are available for overflow public parking for retail/restaurant
employees,customers and valet parking services within the Oak Brook Commons development.
The cross-access and shared parking easements must be in a form approved by the Village
Attorney prior to recordation, and must be approved prior to approval of the final plat of
subdivision for the Property.
6. Covenants. Covenants (including any condominium declarations) must be recorded against the
Property in connection with the Development.The covenants and/or condominium declarations
must address the stormwater,property maintenance,park maintenance,cross-access,and other
conditions imposed by the Ordinance approving the planned development or any agreement
associated with the same. The covenants and/or condominium declarations must be in a form
approved by the Village Attorney prior to recordation. The covenants and/or condominium
declarations may not be modified, removed, or released without the consent of the Corporate
Authorities of the Village. The Village, as well as future owners of the Property or
condominiums on the Property, must be authorized to enforce the covenants and/or
condominium declarations.The covenants and/or condominium declarations must be approved
by the Village Attorney prior to approval of the final plat of subdivision for the Property. In
addition, include a restriction that the apartment lease and condominium covenants would prohibit
any nightly rentals and Airbnb's.
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7. Final engineering approval shall be required prior to the issuance of the first building permit
for the Development.
8. Final landscape plan approval shall be required prior to the issuance of the first building permit
for the Development. Perimeter landscaping for phases 1 and 2 shall be planted within one-year
of the date of the issuance of the site grading and utility permit for the Oak Brook Commons
development.
9. Replacement and installation of the public water main in the McDonald's Drive right-of-way
shall be required as part of the site improvements for the Oak Brook Commons development
and paid for by the Developer.
10. In accordance with an approved planned development site plan, not more than 24,000 SF of
restaurant and 18,000 SF of retail building area shall be constructed in Phase 1 of the
development.This land use and area limitation is based upon not less than 248 off-street surface
parking spaces being constructed in Phase 1 of the development.
11. Phasing Plan. The development shall be phased in accordance with the plan identified as page
A7.5 and subject to specific agreed upon timelines identified in the approval ordinance.
12. Demolition of the McDonald's headquarters building, site restoration and establishment of
ground cover shall be completed within 180 days from the date of approval of the Planned
Development.
13. Outdoor dining area locations shall be approved in accordance with the approved site plan and
shall not require a separate special use permit approval.
14. Floor Area Ratio Limitation: The floor area ration (FAR) approved for the Property will apply
to all lots within any future subdivision of the Property (total of 17.47 acres) as a whole. The
FAR calculation for the entire Property, even after subdivision, may not exceed 1.60.
15. Fire Department Utility Rooms: The developer will provide fire department utility rooms in the
residential apartment buildings of the Development as the Village Fire Chief deems necessary.
16. Trash enclosures and other service areas shall be provided within individual buildings unless
otherwise noted on the approved site plan.
17. All sign proposals shall comply with applicable sign code regulations of the Oak Brook zoning
ordinance.
18. Compliance with Plans: The development, maintenance, and operation of the Property will be
in substantial compliance with the plans and documents as submitted,except for minor changes
approved by the Development Services Director and Village Manager in accordance with
Section 13-15-8 of the Zoning Ordinance.
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19. Notwithstanding the attached exhibits, the applicant shall meet all Village Ordinance
requirements at the time of building permit application except as specifically varied or waived.
20. Authorize the Village Attorney to prepare the necessary ordinance granting the requested
Planned Development for approval and adoption at the May 14, 2019 Board of Trustees
meeting.
Trustee Baar provided a background of the Hines project that would consist of retail,restaurant, multi-
family residential, office and hotel uses. Peter Friedman (Holland and Knight)narrated the development
process that transpired over the last 10 (ten)months as well as the timetable for demolition. He noted
that there are twenty (20) conditions that needed to be met and asked for approval of the motion. Greg
Van Schaack(Hines) provided a PowerPoint presentation with an overview of Oak Brook Commons
and other Hines projects in the Chicagoland area. Joe Antunovich (Antunovich Associates)presented
several PowerPoint slides with the architectural, landscape and civil engineering plans. He specifically
highlighted the office building that would be constructed out of a timber structure, a first of its kind in
the Chicago area. Mr. Van Schaack reviewed the master plan progression and noted that Hines has
agreed to replace and upsize the water main under McDonalds Drive, and that the Village would net
$6.4 million in one-time permit fees as well as $1.3 million in annual net income. He also reviewed the
parking plans and a quality comparison of the apartments. Comments were made from the Board and
questions were answered by Mr. Van Schaack and Director Budzikowski.
ROLL CALL VOTE:
Ayes: 6— Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0—None
Motion carried.
B. Village of Oak Brook Salt Storage Facility - Special Use & Variations - 700-810 Oak Brook Road
Motion by Trustee Baar,seconded by Trustee Cuevas, that that the Village Board concur with the
recommendations from the Plan Commission and Zoning Board of Appeals and to approve the
requested special use and variations to allow the construction of a salt storage/maintenance facility
at the Sports Core property, subject to the following conditions:
1. That the development is in substantial compliance with the plans as submitted.
2. Review the installation of a 4-way stop sign at the new entrance drive to the facility,the
library and Polo Lane, or a 2-way stop sign at the entrance drive to the facility and library, to
determine if additional traffic control is warranted.
3. Include additional 6-8-foot-high evergreen trees, mixed high and low and staggered along the
fence to provide screening from the library, if necessary and appropriate.
4. That all previously approved special use permits and variations granted to the Sports Core
property not in conflict with this request will remain in full force and effect;
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5. Add the provision "Notwithstanding the attached exhibits, the applicant shall meet all Village
Ordinance requirements at the time of building permit application except as specifically
waived or varied."
6. Authorize the Village Attorney to prepare the necessary ordinance for final consideration at
the May 14,2019 Board of Trustees meeting.
Trustee Baar explained that this project would take care of most of the drainage concerns on the Sports
Core property. He also said that the new facility would consolidate the Village's material storage needs
and therefore reclaim areas of the Sports Core that have not been utilized in decades.
ROLL CALL VOTE:
Ayes: 6— Trustees Baar, Cuevas,Manzo, Saiyed,Tiesenga,Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0—None
Motion carried.
9. INFORMATION & UPDATES
A. Village Manager
Village Manager Ginex congratulated Head Librarian Jacob Post and his wife Ashley on the birth of their
son, Dylan Matthew Post.
B. Village Clerk informed everyone that the official results of the consolidated election are posted.
C. Trustees
Trustee Yusuf reminded everyone to wear bright reflective clothing or carry a flashlight at night.
Trustee Baar discussed his intentions regarding any future redevelopment in the Village of Oak Brook.
Trustee Manzo talked about the process that lead up the approval of the Oak Brook Commons Planned
Development.
Trustee Tiesenga mentioned the upcoming DuPage Mayors and Managers Conference.
D. Village Attorney
Village Attorney Jones had nothing to report.
E. Village President
Information Technology Director Fox talked about the updates to the new Village website.
Police Chief Kruger reported that the State Conference for the Illinois Chiefs Association would be held
in Oak Brook.
Public Works Director Patchin gave an update on the Brook Forest water main project.
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Golf Club Superintendent/Manager Sean Creed reminded everyone that there is a Sports Core Committee
meeting on April 241H
Human Resource Director/Deputy Clerk Kathy Vonachen reported that she would be meeting with Vista
National to discuss upcoming insurance plans.
Fire Chief Liss reported on an incident that Ladder 94 responded to on April 13th in Oak Park. He stated
that Acting Officer David Kornfeind, and Firefighter/Paramedics Robert Micek and Gino Picciola were
recognized with a unit citation.
10. ADJOURNMENT
Motion by Trustee Cuevas, seconded by Trustee Yusuf,to adjourn the Regular Meeting of the
Board of Trustees at 10:06 p.m. VOICE VOTE: Motion carried.
ATTEST:
Charlotte K. Pruss
Village Clerk
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