PW Diesel Submersible Pump Replacement ProjectVILLAGE OF OAK BR00K
CONTRACT FOR THE
DIESEL SUBMERSIBLE PUMP REPLACEMENT PROJECT
Full Name of Contractor:Stenstrom Petroleum Sewices GrOupぐ `COn′rac,o〆')
Principa1 0fflce Address:2422 Center Street,Rockford,Illinois 61 108
Contact Person: Jason Reed, Project Manager/Estimator :TelephOne Number:(815)398‐6250
TO:Village of Oak Brook ("Village")
1200 Oak Brook Road
Oak Brook, Illinois
Attention; Doug Patchin, Public Works Director
Contractor warrants and represents that Contractor has
carefully examined th.e Work Site described below qnd
has reuiewed and understood all documents included,
referred to, or mentioned in this bound set of documents.
1. Work
A. Contract and Work. Contractor acknowledges,
and agrees, that Contractor shall, at its sole cost and
expense, provide, perform, and complete, in the manner
specified and described, and upon the terms and
conditions set forth, in this Contract, all of the following,
all of which is herein referred to as the "Work":
1. Labor. Equipment. Materials. and Supplies.
Provide, perform, and complete, in the
manner specified and described in this
Contract, all necessary work, labor, services,
transportation, equipment, materials,
supplies, information, data, and other means
and items necessary for the Diesel
Submersible Pump Replacement Project as
specified in Exhibit A attached hereto, at the
Oak Brook Public Works Building 3003 Jorie
Blvd., Oak Brook, Illinois 60523 ("Worh
Site");
2. Permits. The Village will furnish all
permits, licenses, and other governmental
approvals and authorizations necessary in
connection therewith;
3. Insurance. Procure and furnish insurance
certifrcates specified in this Contract;
4. Taxes. Pay all applicable federal, state, and
local taxes;
5. Miscellaneous. Do all other things required
ofContractor by this Contract; and
6. Quality. Provide, perform, and complete all
of the foregoing in a proper and workmanlike
recognized professional firms in performing
Work of a similar nature, in full compliance
with, and as required by or pursuant, to this
Contract, and with the greatest economy,
efficiency, and expedition consistent
therewith, with only new, undamaged, and
first quality equipment, materials, and
supplies.
B,Performance Standards.Contractor
acknowledges and agrees that all Work shall be fully
provided, performed, and completed in accordance with
the Bid #20f9-0268 dated February 26,2019, attached
hereto as Exhibit A.
C. Responsibility for Damage or Loss. Contractor
proposes, and agrees, that Contractor shall be
responsible and liable for, and shall promptly and
without charge to Village repair or replace, any damage
done to, and any loss or injury suffered by, the Village,
the Work, the Work Site, or other property or persons as
a result of the Work.
D. Inspection/Testine/Reiection. Village shall have
the right to inspect all or any part of the Work and to
reject all or any part of the Work that is, in Village's
judgment, defective or damaged or that in any way fails
to conform strictly to the requirements of this Contract
and the Village, without limiting its other rights or
remedies, may require correction or replacement at
Contractor's cost, perform or have performed all Work
necessary to complete or correct all or any part of the
Work that is defective, damaged, or nonconforming and
charge Contractor with any excess cost incurred thereby,
or cancel all or any part of any order or this Contract.
Work so rejected may be returned or held at Contractor's
expense and risk.
2. Coutract Priee
Contractor acknowledges and agrees that Contractor
shall take in full payment for all Work and other matters
set forth under Section I above, including overhead and
profit; taxes, contributions, and premiums; and
compensation to all subcontractors and suppliers, the
compensation set forth below.
A. SCHEDULEOFPRICES
For providing, performing, and completing all
Work, the total Contract Price of $5,930.00
TOTAL CONTRACT PRICE (in writing):
Five Thousand Nine Hundred and Thirty Dollars
B. BASIS FOR DETERMINING PRICES
It is expressly understood and agreed that:
1. All prices stated in the Schedule of Prices
are firm and shall not be subject to
escalation or change;
2. The Village is not subject to state or local
sales, use, and excise taxes, that no such
taxes are included in the Schedule of Prices,
and that all claim or right to claim any
additional compensation by reason of the
payment of any such tax is hereby waived
and released;
3. All other applicable federal, state, and local
taxes of every kind and nature applicable to
the Work are included in the Schedule of
Prices.
TIME OF'PAYMENT
It is expressly understood and agreed that all
payments shall be made upon completion of the
work and frnal approval by the Village.
All payments may be subject to deduction or
setoff by reason of any failure of Contractor to
perform under this Contract. Each payment
shall include Contractor's certification of the
value of, and partial or final waivers of lien
covering, all Work for which payment is then
requested and Contractor's certification that all
prior payments have been properly applied to
the payment or reimbursement of the costs with
respect to which they were paid.
3. Contract Time
Contractor acknowledges and agrees that Contractor
shall commence the Work within 15 days (weather
pennitting) following the Village's acceptance of this
Contract provided Contractor shall have furnished to the
Village all bonds and all insurance certificates specified
in this Contract ('Cornmencement Date"). Contractor
further acknowledges and agrees that Contractor shall
perform the Work diligently and continuously and shall
complete the Work not later than April 30, 2019 ("Time
of Performance"). The Village may modi$, the Time of
Performance at any time upon 15 days prior written
notice to the Contractor. Delays caused by the Village
shall extend the Time of Performance; provided,
however, that Contractor shall be responsible for
completion of all Work within the Time of Performance,
notwithstanding any strike or other work stoppage by
employees of either Contractor or of the Village.
4. Financial Assurance
A. Insurance. Contractor acknowledges and agrees
that Contractor shall provide certificates of insurance
evidencing the minimum insurance coverages and limits
set forth in Exhibit B within 10 days following the
Village's acceptance of this Contract. Such policies shall
be in form, and from companies, acceptable to the
Village. The insurance coverages and limits set forth
Exhibit B shall be deemed to be minimum coverages and
limits and shall not be construed in any way as a
limitation on Contractor's duty to carry adequate
insurance or on Contractor's liability for losses or
damages under this Contract. The minimum insurance
coverages and limits that shall be maintained at all
times while providing, performing, or completing the
Work are as set forth in Exhibit B.
B. Indemnifrcation. Contractor acknowledges and
agrees that Contractor shall indemnify and save
harmless the Village its officers, officials, employees and
volunteers, against all damages, liability, claims, losses,
and expenses (including attorneys'fee) that may arise, or
be alleged to have arisen, out of or in connection with
Contractor's performance of, or failure to perform, the
Work or any part thereof, or any failure to meet the
representations and warranties set forth in Section 6 of
this Contract.C2
D. Penalties. Contractor acknowledges and agrees
that Contractor shall be solely liable for any frnes or civil
penalties that are imposed by any governmental or
quasi-governmental agency or body that may arise, or be
alleged to have arisen, out of or in connection with
Contractor's performance of, or failure to perform, the
Work or any part thereof.
5. Firm Proposal
All prices and other terms stated in this Contract are
firm and shall not be subject to withdrawal, escalation,
or change.
6. Contractor's Representations andWarranties
In order to induce the Village to accept this Contract,
Contractor hereby represents and warrants as follows:
A. The Work. The Work, and all of its components,
shall strictly conform to the requirements of this
Contract, including, without limitation, the performance
standards set forth in Subsection 18 of this Contract;
and shall be fit, suffrcient, and suitable for the purposes
expressed in, or reasonably inferred from, this Contract
and the warranties expressed herein shall be in addition
to any other warranties expressed or implied by law,
which are hereby reserved unto the Village.
B. Compliance with Laws. The Work, and all of its
components, shall be provided, performed, and completed
in compliance with, and Contractor agrees to be bound
by, all applicable federal, state, and local laws, orders,
rules, and regulations, as they may be modified or
amended from time to time, including without limitation,
if applicable, the Prevailing Wage Act, 820 ILCS
130/0.01 et seo.; any other prevailing wage laws; any
statutes requiring preference to laborers of specified
classes; any statutes prohibiting discrimination because
of, or requiring affirmative action based on, race, creed,
color, national origin, age, sex, or other prohibited
classification; and any statutes regarding safety or the
performance of the Work. Further, Contractor shall
have a written sexual harassment policy in compliance
with Section 2-105 of the Illinois Human Rights Act
during the course ofthe work.
C. Not Barred. Contractor is not barred by law
from contracting with the Village or with any other unit
of state or local government as a result of (i) a
delinquency in the payment of any tax administered by
the Illinois Department of Revenue unless Contractor is
contesting, in accordance with the procedures
established by the appropriate Revenue Act, its liability
for the tax or the amount of tax, as set forth in 65 ILCS
SlLl-42.1-l; or (ii) a violation of either Section 33E-3 or
Section 33E-4 of Article 33 of the Criminal Code of 1961,
720ILCS 5/338-1 et seq.
D. Qualifred. Contractor has the requisite
experience, ability, capital, facilities, plant, organization,
and staff to enable Contractor to perform the Work
successfully and promptly and to commence and
complete the Work within the Contract Price and
Contract Time set forth above.
7. Acknowledgements
In submitting this Contract, Contractor
acknowledges and agrees that:
A. Reliance. The Village is relying on all
warranties, representations, and statements made by
Contractor in this Contract.
B. Acceptance. If this Contract is accepted,
Contractor shall be bound by each and every term,
condition, or provision contained in this Contract.
C. Remedies. Each of the rights and remedies
reserved to the Village in this Contract shall be
cumulative and additional to any other or further
remedies provided in law or equity or in this Contract.
D. Time. Time is of the essence in the performance
of all terms and provisions of this Contract and, except
where stated otherwise references in this Contract to
days shall be construed to refer to calendar days and
time.
E. No Waiver. No examination, inspection,
investigation, test, measurement, review, determination,
decision, certificate, or approval by the Village, whether
before or after the Village's acceptance of this Contract;
nor any information or data supplied by the Village,
whether before or after the Village's acceptance of this
Contract; nor any order by the Village for the payment of
money; nor any payment for, or use, possession, or
acceptance ol the whole or any part of the Work by the
Village; nor any extension of time granted by the Village;
nor any delay by the Village in exercising any right
under this Contract; nor any other act or omission of the
Village shall constitute or be deemed to be an acceptance
of any defective, damaged, or nonconforming Work, nor
operate to waive or otherwise diminish the effect of any
representation or warranty made by Contractor; or of
any requirement or provision of this Contract; or of any
remedy, power, or right of the Village.
F. Severabilitv. It is hereby expressed to be the
intent of the parties to this Contract that should any
provision, covenant, agreement, or portion of this
Contract or its application to any Person or property be
held invalid by a court of competent jurisdiction, the
remaining provisions of this Contract and the validity,
enforceability, and application to any Person or property
shall not be impaired thereby, but the remaining
provisions shall be interpreted, applied, and enforced so
as to achieve, as near as may be, the purpose and intent
of this Contract to the greatest extent permitted by
applicable law.3
G. Amendments and Modifications. No amendment
or modification to this Contract shall be effective until it
is reduced to writing and approved and executed by the
corporate authorities ofthe parties in accordance with all
applicable statutory procedures.
H. Assisnment. Neither this Contract, nor any
interest herein, shall be assigned or subcontracted, in
whole or in part, by Contractor except upon the prior
written consent of the Village.
I. Governins Law: Venue. This Contract shall be
governed by, construed and enforced in accordance with
the internal laws, but not the conflicts of laws rules, of
the State of Illinois. Venue for any action arising out of
or due to this Contract shall be in the Circuit Court for
DuPage County, Illinois.
J. Certifred Payrolls. Contractor shall, in
accordance with Section 5 of the Illinois Prevailing Wage
Act, 820 ILCS 130/5, submit to the Village, on a monthly
basis, a certilied payroll, if applicable. The certified
payroll shall consist of a complete copy of those records
required to be made and kept by the Prevailing Wage
Act. The certified payroll shall be accompanied by a
statement signed by the Contractor or subcontractor
which certifies that: (1) such records are true and
accurate; (2) the hourly rate paid is not less, if
applicable, than the general prevailing rate of hourly
wages required by the Prevailing Wage Act; and (3)
Contractor or subcontractor is aware that filing a
certified payroll that he or she knows to be false is a
Class B misdemeanor. A general contractor may rely
upon the certification of a lower tier subcontractor,
provided that the general contractor does not knowingly
rely upon a subcontractor's false certification. Upon two
business days'notice, Contractor and each subcontractor
shall make available for inspection the records required
to be made and kept by the Act: (i) to the Village, its
officers and agents, and to the Director of the Illinois
Department of Labor and his or hers deputies and
agents; and (ii) at all reasonable hours at a location
within this State.
K. Conflicts of Interest. Contractor represents and
certifies that, to the best of its knowledge, (1) no elected
or appointed Village official, employee or agent has a
personal financial interest in the business of the
Contractor or in this Agreement, or has personally
received payment or other consideration for this
Agreement; (2) as of the date of this Agreement, neither
Contractor nor any person employed or associated with
Contractor has any interest that would conflict in any
manner or degree with the performance of the
obligations under this Agreement; and (3) neither
Contractor nor any person employed by or associated
with Contractor shall at any time during the term of this
Agreement obtain or acquire any interest that would
conflict in any manner or degree with the performance of
the obligations under this Agreement.
L. Exhibits and Other Aereements. If any conflict exists
between this Agreement and any exhibit attached hereto
or any other Agreement between the parties relating to
this transaction, the terms of this Agreement shall
prevail.
M. No Disclosure of Confidential Information b), the
Consultant. The Consultant acknowledges that it
shall, in performing the Services for the Village under
this Agreement, have access, or be directly or
indirectly exposed, to Confidential Information. The
Consultant shall hold confidential all Confidential
Information and shall not disclose or use such
Confidential Information without the express prior
written consent of the Village. The Consultant shall
use reasonable measures at least as strict as those the
Consultant uses to protect its own confidential
information. Such measures shall include, without
limitation, requiring employees and subcontractors of
the Consultant to execute a non-disclosure agreement
before obtaining access to Confidential Information.4
IN WITNESS WHEREOF the partie8 hereb
圏littwtte曜 蹴:・
麻em域 VILTAGE OF OAK BROOK, an Illinois
municipal corporation
ATTEST:
EXttBrT A
rBrD#2θ J,θ 26∂DATED FEBRυ ARY2ら 2θ 」の6
Fetrruary 26,2019 羽 Bid#2019‐0268
RIck Valcnt
Oak Brook Pul)1lc Works
3003 Jorie Bivd
Oak BrooL IL
630‐368‐5276
RE:DIESEL SUBⅣIERSIBLE PUPIP REPI」ACEMENT
‐IL OSFⅣ〔per■litting
‐Disconnect piping and electrical rrOm cxisting submersible pump
‐Remove and disposo of cxisting submersible pump
‐Supply and instali nolⅣ 3/4HP FE Petro submersiblc pump
‐Instali ncw nex cOnnector,ban valve and steel piping nttingS tO Inake co■nection to new pump
‐P13ke any necessary electrical repalrs inside oftank lop piping sump
‐Hook eloctricalinto new submersible pump
‐Purge to pump and chcck for proper operatlo■
To■なrc2osT■,35郷0
COST DO NOTINCI″UDE
‐Local permitting
Ceneral Noles
l.Proposal is stibiect tO thC anached Tenlls alld Cond“lons,ho、vcver any terins and conditi()1ls detalled in the
body ofthe proposal st:persedc thosc stated via thc attachinent
2 This cstil■atc is valid lor 30 days tom tlle abovc datc
Pavment Terlns
Payment due net 30 days from involce date
The Fo1lowing ltems are Not lncluded in Proposal
l. Alty equipnlent or rnaterial1lot specincally listcd in this proposal is excitided
2 Costs associatcd with untlsuai so∥conditiolls;、vhich reqι tired cxcavation、vith a slope greater than l:l
3. Repair or rcplacenlelll ofunderground utilitics
4. Frost excavation or any costs associated with cold、veatller instanation of concrete
5 Dewaterin3,StOragc,Or disposal of、vatcr
6 Excavating,:oading,halld∥:lg,disposal,or backflli needed duc to co1ltanlinatcd sol or watcr
7. Asphalt patching or rcplacement
8. Return trips duc to owner equipment that is inissi:ng or dcfective rnay bc b∥led with additional cost
Page I of3
February 26,2019
1'hank you for the opportunity to submit this proposal. Please call rvith any questions or comments.
Sincerely,
Jason Reed
Project Manager
Bid#2019‐0268
Stenstrom Petroleurn Teanr
Page 2 of3
lt
t'l
February, 26, 2019
PROPOSAI./,"TGREE:}Tf,,NT SI,!&'ECT TO TIIE FOLI,OIYING:
'l'f,,RN{S AND COr* D l'l'IONS
also be considercd dclivery.
Prices quored do not include ftcight (:hargcs unless specitically [ored.
All pries quoted arc subjec( ro Epplioble taxd unlcss spccifically noted.
lnstallation$'otktodltcwill b€hillcdattheendofo3chnronthandpaymentisducNetl0daysfromthedareofinvorcc Deliverytosletrsromperroleumseruices
Group'VScller's ("SPSO") wruhouse for purposa ofconvenience or coordinataon shall be comidered ''delivery" for billing purposs.
\!tet tnblc lcv€15, sandy soil, contaminaled soils, r0cks or uny othcr developmen$ not encounlcrcd under nonral ctrcumstarccs
SPSGshallnoiberssponsibleforcontilninationsorlossofproducrusedlbrtEllast. lnthceventtanksshouldlloBtspscshallbcheldblamelcss Allexpcnselor
cquipment.lsbor,sndmolcn0lstoreinstalltsnkt$'illbebornebyCustomcr. TheJddrtlonalc6rtoicCustomershstlhcbascdonatimeandnlarerialbaris,unlcsso$0r
arrangcmctrts arc mide
Cuslomer Et coct plus l5Yo
D€liverypromi:i€Jtrceontingenluponfre,srites,occidenlsoroorercrusesbc)ondSPSGcontrol. Delivcry,unlssorheriscstated.d(Esnotincludeunloadirrg.
cxpens.
'ro protea 8ll ponics. a mcchanics lien will gnlomaticollv b€ lilsd \vhere payment ir not rcceivd according to rhe lems ofthe contracr.
rscordanccrvirhsrudrrdprocedurcs (sPscMAKI'SNO0'[I1F)RWARRAN1y, lilI].IERuxpREssoR[vlpt-tED,ANDMAKESNOWARRANTyol:
panofthisproposalist\tmntr'dbythemlnufrctursrso[suchequipment.andSPSCmakesnowurmtrGwhatsoaver&Jtosuchequipmenr customershallmakeallclarms
No provision is ,nlde in this Proposal for spccial fces, pefnits. lrcenscs, or similar expcnscs II SPSO is rcquesnrl to l'umish same, such chnrgcs wlll be addcd to the
cxisting lacilitio shall bc sccurr'd and paid lbr by Customer
La&)r' matrrials and outsidc scn'icer for elerrical, ttlacktop. laDdscnping. restomtron. siler aild sc\rr work urc not included in rhe Contr.ct unl6s spjcillcd
nolincludedinthequotedpnccs. Theextrasllb€chargcdontonattrn(andmatcriolbNis.unlcssothcranugcmenrssrcmade
Customer shall not assign this Proposul withoul thc prior written consent of SPSC This Propsal contains lhe eniire agrenl$nt b€t\rpen ilre pgnps ond thcre lrc nopromiss,understondingsoragreementsothslhMthoscontoinedherein'[.hisProposalcanonlybemodifirxlinwritttrgbybo$pErtics Nopriorcoursr.ofduling
b€lBeen the ponica or mde usage nray be used to interpret, limir or othem.ise implir the opernrion ofthis proposrl.
FinanceChartc. Alinsnc('chargcofl8%peronnum(l ltr%perrnonth)willbeaddedtoallamounlsnolpnidi,rtull*.irhinthin),(30)daysfromrhcbillingdare
Afiomcy'sFces lnlhccv(nrthatcustomorbleachcsan]'oftheremlsofthisAgrocmcntorfarlstom8keuryofthepa!.nlensrequiredrhrrcrudcr,customcrshallpu.vEll
rcasunable anorncy's lbes md cosls incurrcd by SPS0 rcllling lo, or arisrng out ol: its enforcemenr ofthe tems ol'this Agrecrnenr
Oovcming Lst\' '[his Agrcmenl and fie Frl'ornlancc lhcrcof shall he govemed b], rhc lo\w of the Stare of lllinors
invsliditv' illeSality or unenforccability wlll nol alltct my othcr provision orrhis Agrtrment and rhc Agrecmcnt will bc constrcd I ir the invalid, illcgal or unentbrceable
provrsion hsd nercr been contained itr it.
Page 3 of 3
q
t0
EXIIBrr B
tINSIIRAⅣCE REQ1/1REMEⅣrs,
Certificates of Insurance shall be presented to the Village upon execution of this contract and. vendor shall not
commence work until it provides and receives acceptance of insurance certificates from the Village as required by
this exhibit.
Each contractor performrng any work pursuant to a contract with the Village of Oak Brook and each permittee
working under a permit as required pursuant to the provisions of Title 1 of Chapter 8 of the Code of Ordinances of
the Village of Oak Brook (hereinafter referred to as "Insured") shall be required to carry such insurance as
specified herein. Such contractor and permittee shall procure and maintain for the duration of the contract orpermit insurance against claims for injuries to persons or damages to property which may arise from or in
connection with the performance of the work under the contract or permit, either by the contractor, permittee, or
their agents, representatives, employees or subcontractors.
A contractor or permittee shall maintain insurance with limits no less than:
A. General Liability - $2,000,000 combined single limit per occurrence for bodily injury, personal injury and
property damage;
B. Automobile Liability (if applicable) - $1,000,000 combined single limit per accident for bodily injury and
property damage;
C. Worker's Compensation and Employer's Liability - Worker's Compensation limits as required by the Labor
Code of the State of Illinois and Employer's Liability limits of $1,000,000 per accident.
Any deductibles or self-insured retention must be declared to and approved by the Village. At the option of the
Village, either the insurer shall reduce or eliminate such deductible or self-insured retention as respects the
Village, its officers, officials, employees and volunteers; or the Insured shall procure a bond guaranteeing
payment of losses and related investigations, claim administration and defense expenses to the extent of such
deductible or self-insured retention.
The policies shall contain, or be endorsed to contain, the following provisions:
D. General Liability and Automobile Liability Coverage -
(l)The Village, its officers, officials, employees and volunteers are to be covered as additional insureds as
respects: Iiability arising out of activities performed by or on behalf of the Insured; premises owned,
occupied or used by the Insured. The coverage shall contain no special Limitations on the scope of
protection afforded to the Village, its officers, officials, employees, volunteers, or agents.
(2)The Insured's insurance coverage shall be primary insurance as respects the Village, its officers,
ofticials, employees, volunteers and agents. Any insurance or self-insurance maintained by the
Village, its offrcers, officials, employees, volunteers or agents shall be in excess of the Insured's
insurance and shall not contribute with it.
(3)Anv failure to comply with reporting provisions of the policies shall not affect coverage provided to the
Village, its officers, officials, employees, volunteers or agents.
(a)The Insured's insurance shall apply separately to each covered party against whom claim is made or
suit is brought except with respect to the limits of the insurer's liability.
E. Worker's Compensation and Employer's Liability Coverage
The policy shall waive all rights of subrogation against the Village, its officers, officials, employees,
volunteers and agents for losses arising from work performed by the insured for the Village.
'
Each insurance policy shall be endorsed to state that coverage shall not be suspended, voided, canceled by eitherparty, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail has
been given to the Village. Each insurance policy shall name the Village, its offrcers, officials and employees,
volunteers and agents as additional Insureds. Insurance is to be placed with insurers with a Best's rating of no
less than A: VII.
Each Insured shall furnish the Village with certificates of insurance and with original endorsements effecting
coverage requrred by this provision. The certificate and endorsements for each insurance polisy are to be signedby a person authorized by that insurer to bind coverage on its behalf. The certi.ficates and endorsements are tobe on forms approved by the Village and shall be subject to approval by the Village Attorney before work
commences. The Village reserves the right to require complete, certified copies of aI reluired insurance policies,
at any time.
Each insured shall include all subcontractors as insureds under its policies or shall furnish separate certificatesand endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the
requirements stated herein.8