Minutes - 06/11/2019 - Board of Trustees MINUTES OF THE MAY 28, 2019
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REGULAR MEETING OF THE
PRESIDENT AND BOARD OF
OAK BR K - TRUSTEES OF THE VILLAGE OF
OAK BROOK APPROVED AS
WRITTEN ON JUNE 11, 2019
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Gopal
Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at 7:01 pm. The
Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: Trustees John Baar, Philip Cuevas, Michael Manzo, Edward Tiesenga, Asif Yusuf,
President Gopal Lalmalani
ABSENT: Trustee Saiyed (arrived at approximately 7:14 p.m.)
IN ATTENDANCE: Village Manager Rick Ginex, Development Services Director Tony
Budzikowski, Information Technology Director Jim Fox, Police Chief Jim Kruger, Fire Chief Barry
Liss, Finance Director Jason Paprocki, Public Works Director Doug Patchin, Head Librarian Jacob
Post, Human Resource Director/Deputy Clerk Kathy Vonachen, Village Attorney Greg Jones
3. PRESIDENT'S OPENING COMMENTS
President Lalmalani said that he was saddened to report that former Oak Brook
Firefighter/Paramedic George Grodek recently passed away at the age of 55. George was employed
with the Village of Oak Brook for 9 and a half years. He was survived by his wife Peggy and his 3
children. He asked for a moment of silence in honor of George's service to the Village of Oak
Brook.
President Lalmalani discussed the observance of Ramadan and the kick off of the 2019 season at the
Bath &Tennis Club. He also mentioned attending the Hinsdale Memorial Day ceremonies and
remarked about the outpouring of support for our fallen veterans.
President Lalmalani mentioned that Trustees Baar and Tiesenga attended the DuPage Mayors and
Managers Conference on May 1 st and 2nd in Springfield. Trustees Baar and Tiesenga discussed the
goal in attending the conference and provided a recap of the events.
A. RESOLUTION 2019-AP-R-1804, Resolution of Appreciation -Donna Bettin
Village Clerk Pruss read the Resolution.
Motion by Trustee Baar,seconded by Trustee Saiyed,to approve the Resolution of Appreciation of
Donna Bettin.VOICE VOTE: Motion carried.
VILLAGE OF OAK BROOK MINUTES—MAY 28,2019 Pagc 1
B. 2018 CAFR Presentation
Finance Director Paprocki introduced Joe Lightcap(Baker Tilly) who discussed an overview of the
2018 Comprehensive Annual Financial Report(CAFR) as well as the communications report.
C. Health Insurance Presentation
Village Manager Ginex introduced Brian Walsh (Vista National)who provided a PowerPoint
presentation with an overview of the insurance rates. He also reviewed the dental rates and
explained that the dental plan was going to be switched from Delta Dental to Guardian Dental.
Item 12.B.1 was voted on.
12.13.1. RESOLUTION 2019-PL-IS-R-1807, A Resolution Approving the Waiver of Competitive
Bidding and Authorizing the Purchase of Insurance Benefits for Employees
Motion by Trustee Baar, seconded by Trustee Cuevas, to approve Resolution 2019-PL-IS-R-
1807, a Resolution Approving the Waiver of Competitive Bidding and Authorizing the
Purchase of Insurance Benefits for Employees and direct staff to execute Agreements after
receiving final attorney review with B1ueCross BlueShield (BC/BS) of Illinois for Group Health
Insurance Coverage,Third Party Administrator(TPA) Service,and Stop Loss Insurance as
well as Guardian for Dental,Dearborn National for Life and EyeMed for Vision in the Plan
Year starting July 1,2019 through June 30,2020.
ROLL CALL VOTE:
Ayes: 6— Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0—None
Motion carried.
4. PUBLIC HEARING—VILLAGE OF OAK BROOK—2019 COMMERCIAL AREAS
REVITALIZATION PLAN UPDATE—PROPOSED COMPREHENSIVE PLAN AMENDMENT
President Lalmalani opened the Public Hearing for the 2019 Commercial Areas Revitalization Plan
Update—Proposed Comprehensive Plan Amendment. Clerk Pruss asked if there any members of
the public who wish to address the proposed 2019 Commercial Areas Revitalization Plan Update—
Proposed Comprehensive Plan Amendment during this Public Hearing. None were presented.
5. CLOSE OF PUBLIC HEARING
Motion by Trustee Saiyed, seconded by Trustee Manzo, to close the 2019 Commercial Areas
Revitalization Plan Update—Proposed Comprehensive Plan Amendment Public Hearing at
7:43 P.M. VOICE VOTE: Motion Carried.
6. RESIDENT/VISITOR COMMENT-Resident Ray Cesca spoke regarding the emissions from the
Sterigenics plant in Willowbrook as commented that there is no response from the Board regarding
public comments. Nancy Hayden addressed her concerns regarding the Hines Project and the
infrastructure near Oak Brook Commons.
7. APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting of May 14, 2019
VILLAGE OF OAK BROOK MINUTES—MAY 28,2019 Page 2
Motion by Trustee Manzo, seconded by Trustee Cuevas, to approve the Minutes of the
Regular Board of Trustees Meeting Minutes of March 26,2019. VOICE VOTE: Motion
carried.
8. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
which event, the item will be removed from the Consent Agenda and considered as the first item
after approval of the Consent Agenda.
A. Accounts Payable for Period Ending May 23, 2019 - $1,630,654.84
Significant Items included in Above:
1) LEGAL SERVICES:
a) Ancel, Glink, P.C., -Legal Services -May 9, 2019 - $9,523.75 (FYI 9 YTD -
$40,045.00)
TOTAL LEGAL BUDGET FOR 2019 IS $294,000
TOTAL LEGAL BILLS PAID FOR 2019 -YTD - $76,591.32
2) Burke, LLC - Salt Storage Site Work and Bath & Tennis Improvements - $178,144.39
3) Burns & McDonnell Engineering Co., Inc. - Engineering Services - $25,515.79
4) Christopher B. Burke Engineering, Ltd. - Windsor Dr. Widening& Streetscape Project-
$34,055.75
5) Civiltech Engineering, Inc. -N. York Rd./Harger Rd. Improvement Phase I and II -
$26,355.49
6) DuPage Water Commission -April 2019 - $298,968.80
7) Fitzgerald's Electrical Contr., Inc. - Oak Brook Bath&Tennis Club - $106,948.76
8) Fitzgerald's Electrical Contr., Inc. - Oak Brook Bath& Tennis Club - $69,655.00
9) Health Care Services - BCBS PPO -March 2019 - $173,631.86
10) Health Care Services - BCBS PPO -April 2019 - $205,280.20
11) State of Illinois Dept. of Employment Security - 1St Quarter- $22,302.00
12) IRMA-April 2019 - $40,712.00
13) National Decoration Service - Bath &Tennis Interior Painting Project- $30,012.00
B. Approval of Payroll for Pay Period Ending:
1. May 18, 2019 - $782,459.82
C. Ordinances & Resolutions
1. RESOLUTION 2019-PD-MERIT-IGA-R-1803, A Resolution Authorizing the Execution of
an Intergovernmental Police Service Assistance Agreement to Join the DuPage Metropolitan
Emergency Response and Investigation Team (MERIT)
2. RESOLUTION 2019-TC-SGNL-CNTRCT-R-1805, A Resolution Approving and
Authorizing the Execution of a Contract for Traffic Control and Street Lighting System
Maintenance Services By and Between the Village of Oak Brook and Lyons Electric
Company, Inc.
VILLAGE OF OAK BROOK MINUTES—MAY 28,2019 Page 3
3. ORDINANCE 2019-ZO-PUD-EX-S-1568, An Ordinance Approving a Planned
Development for Oak Brook Commons— 1120 22nd Street and 2111 McDonald's Drive
4. RESOLUTION 2019-SC-B&T/P-CNTRCT-R-1806,A Resolution Waiving Competitive
Bidding and Authorizing the Execution of a Further Revised Contract Between the Village of
Oak Brook and Mid-America Pool Renovation, Inc. to Provide Bath & Tennis Club Pool
Repairs
D. Village of Oak Brook- Monthly Financial Reports -April 2019
E. Cancellation of the Second Meeting in July
F. Authorization to Pay Bills a Second Time Due to Meeting Cancellations
G. DuPage Mayors and Managers Conference 2019-2020 Membership Dues - $6,993.89
Motion by Trustee Manzo, seconded by Trustee Cuevas, to approve the Consent Agenda, and
authorize expenditures as presented.
ROLL CALL VOTE:
Ayes: 6— Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0—None
Motion carried.
9. ITEMS REMOVED FROM CONSENT AGENDA—None Presented
10. BOARD & COMMISSION RECOMMENDATIONS
A. 900 Commerce, LLC—900 Commerce Drive—Variation to construct off-street parking
spaces in required front yard setback
Motion by Trustee Tiesenga, seconded by Trustee Manzo, that the Village Board concur with
the recommendation from the Zoning Board of Appeals approving the requested variation to
Section 13-12-3H.2 of the Zoning Regulations for the property located 900 Commerce Drive to
permit and allow the construction of off-street parking spaces in the required front yard
setback subject to the following:
1. The proposed development including the proposed parking lot addition and landscaping
shall be constructed in substantial conformance to the approved plans as submitted,
2. The landscaping and lighting plans are subject to Village staff, consultant final review and
approval prior to Building Permit issuance,
3. The phased work shall include all of the required landscaping and grading elements prior to
the installation of any parking spaces,
4. Add the condition "Notwithstanding the attached exhibits,the applicant shall meet all
Village Ordinance requirements at the time of building permit application except as
specifically varied or waived",and
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5. Authorize the Village Attorney to prepare the necessary ordinance granting the requested
front yard setback variation for approval and adoption at the June 11, 2019 Board of Trustees
meeting.
Trustee Yusuf commented that the Board should look at the ordinance regarding the standards for
parking requirements.
ROLL CALL VOTE:
Ayes: 6— Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0—None
Motion carried.
B. Independence Plus and SF CH2 LLC— 800 Jorie Blvd. — Sign variations to construct a new
wall sign
Motion by Trustee Tiesenga, seconded by Trustee Manzo, that the Village Board concur with
the recommendation from the Zoning Board of Appeals approving the requested variations to
Sections 13-11-10C.8, 13-11-IOD.2.c and 13-11-10G.4 of the Zoning Regulations for the
property located at 800 Jorie Blvd. to permit and allow the construction of a new wall sign for
Independence Plus subject to the following:
1. The design and placement of the proposed sign shall be in substantial conformance with the
plans as submitted and approved.
2. Notwithstanding the attached exhibits,the applicant shall meet all Village Ordinance
requirements at the time of building permit application except as specifically varied or waived;
and
3. Authorize the Village Attorney to prepare the necessary ordinance granting the requested
sign variation for approval and adoption at the June 11,2019 Board of Trustees meeting.
Trustee Saiyed expressed his concerns with the usage of neon and the size of the new wall signs.
Questions were answered by Development Services Director Tony Budzikowski.
ROLL CALL VOTE:
Ayes: 6— Trustees Baar, Cuevas,Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0—None
Motion carried.
11. UNFINISHED BUSINESS
A. Ordinances & Resolutions
1. ORDINANCE 2019-COMREV+CP-EX-S-1566, An Ordinance Adopting the Commercial
Areas Revitalization Plan as an Addendum to the Comprehensive Plan of the Village Code of
the Village of Oak Brook
VILLAGE OF OAK BROOK MINUTES—MAY 28,2019 Page 5
Motion by Trustee Tiesenga, seconded by Trustee Manzo, that the Village Board approve
Ordinance S-1566 (or an amendment),which approves the final draft of the 2019 Commercial
Areas Revitalization Plan including revisions to the Oakbrook Center subarea.
Trustee Tiesenga read the specific amendments to the Plan that were discussed on April 91h. He
specifically emphasized that the Board agreed to prohibit standalone single use residential buildings
on the Oak Brook Center campus. Jeff Kennedy(Community Enhancement Committee Chairman)
discussed the updates over the years and asked the Board to approve the revitalization plan. John
Houseal (Houseal Lavigne Associates) reviewed the proposed amendments to the plan. He
discouraged the language of prohibiting vs. discouraging the use of standalone residential buildings.
Comments were made by the Board and questions were answered by Development Services Director
Tony Budzikowski. Tim Geiges (Oak Brook Center)expressed the future development and
opportunities at Oak Brook Center.
Trustee Yusuf made a friendly amendment that stand alone residential uses are very strongly
discouraged;preserve the guiding principles to be referred to as restrained good taste; the conversion
of Salt Creek and Ginger Creek, and their tributaries, shall be treated as small rivers and not
converted to enlarged storm sewers; very strongly discourage urbanization in the floodways subject
to potential engineering solutions; and floodplain lands be preserved for open space use subject to
potential engineering solutions.
ROLL CALL VOTE: (as amended)
Ayes: 6— Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0—None
Motion carried.
12. ACTIVE BUSINESS
A. Confirmation of Appointments
1. Various Boards, Commissions and Committees
Hotel, Convention and Visitors Committee -Appointment of General Managers Bhazik Shah,
Doubletree Hotel; Dick Turner, LeMeridien; Walter Hajduk, Marriott Oak Brook, and Tim Geiges,
Oakbrook Center. Reappointment of General Managers Steve Mansmith, Drake Hotel; Melanie
Bradshaw, Residence Inn;Nicole Patterson, Hyatt House Hotel;Norman Canfield, Hyatt Lodge;
David Carlin, Greater Oak Brook Chamber of Commerce, and residents Mort Kouklan and Iftikharul
Abbasy to the Hotel Convention and Visitors Committee.
Plan Commission -Reappointment of Richard DiBernardo and Kenneth Wilczak
Board of Fire &Police Commissioners - Reappointment of Naveen Jain
Library Commission -Reappointment of Susan Epstein Lasinski and Andrea Holt
Board of Trustees of the Police Pension Fund- Reappointment of Hitesh Patel
VILLAGE OF OAK BROOK MINUTES—MAY 28,2019 Page 6
Motion by Trustee Baar,seconded by Trustee Manzo, to confirm President Lalmalani's
appointments and reappointments as presented.
VOICE VOTE: Motion carried.
B. Ordinances & Resolutions
1. RESOLUTION 2019-PL-IS-R-1807,A Resolution Approving the Waiver of Competitive
Bidding and Authorizing the Purchase of Insurance Benefits for Employees
(voted on earlier in the meeting)
2. RESOLUTION 2019-PD-RECMJ-R-1808,A Resolution Opposing the Legalization of the
Recreational Use of Marijuana
Trustee Baar expressed his concerns with the legalization of marijuana and the effects it could have
on the youth as well as young adults. Chief Kruger conveyed opposition to the Governor's bill and
how it could effect law enforcement for both public and traffic safety. Comments were made by the
Board and questions were answered by Chief Kruger.
Motion by Trustee Baar,seconded by Trustee Manzo,that the Village Board approve
Resolution 2019-PD-RECMJ-R-1808 to authorize the Village President to sign and the Village
Clerk to attest to oppose the proposed legislation by the General Assembly to legalize recreational
marijuana. VOICE VOTE: Motion carried.
13. INFORMATION &UPDATES
A. Village Manager
Village Manager Ginex discussed the retirement plans for Donna Bettin.
B. Village Clerk
Village Clerk Pruss had nothing to report.
C. Trustees
Trustee Yusuf thanked Donna Bettin for her years of service.
Trustee Cuevas commented on the resident feedback he has received regarding the tollway noise on
Interstate 294.
Trustee Baar discussed the standing water on 16th Street and in Timber Trails.
Trustee Manzo the discussed the Governor's new tax plan.
Trustee Tiesenga thanked Finance Director Jason Paprocki for his financial management of the CAFR.
Trustee Saiyed exited the meeting at approximately 9:40 pm
D. Village Attorney
Village Attorney Jones had nothing to report.
VILLAGE OF OAK BROOK MINUTES—MAY 28,2019 Page 7
E. Village President
Information Technology Director Fox reported that the new website went live on May 23rd
Fire Chief Liss discussed the number or accident's that the Fire Department had responded to on
Interstate 294 and asked the general public to be cautious.
14. ADJOURNMENT
Motion by Trustee Cuevas, seconded by Trustee Yusuf,to adjourn the Regular Meeting of the
Board of Trustees at 9:44 p.m. VOICE VOTE: Motion carried.
ATTEST:
/? 4
Charlotte K. Pruss
Village Clerk
I
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