Minutes - 11/14/2012 - Hotel Convention and Visitors Committee vG�OF 0AIr MINUTES OF THE NOVEMBER 14, 2012 SPECIAL MEETING OF THE
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OAK BROOK HOTEL, CONVENTION AND VISITORS COMMITTEE
OF THE VILLAGE OF OAK BROOK UNOFFICIAL UNTIL APPROVED
AS WRITTEN ON JANUARY 10, 2013.
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CALL TO ORDER:
The Special Meeting of the Oak Brook Hotel, Convention& Visitors Committee of the Village of
Oak Brook was held in the West Wing Conference Room of the Butler Government Center and
officially called to order by Chairman Norm Canfield at 9:11 a.m.
ROLL CALL:
Chairman Norm Canfield called the roll with the following persons:
PRESENT: Norm Canfield, Martin Schooley, Dick Turner, Mort Kouklan and Iftikharu Abbasy.
ABSENT: Chuck Fleming, Linda Hunt and Tracy Mulqueen.
IN ATTENDANCE: David Niemeyer, Village Manager, Donna Bettin, Executive Secretary,
Krystal Glispie, Hyatt Lodge, and Shelly Encher, Chamber of Commerce
UNFINISHED BUSINESS
A. Ratification of Release of Funds to the DuPage Convention and Visitors Bureau- 2012 Third
Quarter Hotel Tax Receipts - $17,026.15. Dr. Abbasy motioned. M. Kouklan seconded. VOICE
VOTE. Motion carried.
B. 2013 RFQ Marketing Plan Presentations
Presentations were held by the two firms who submitted a request for proposal, Words and
Pictures, and Point B Communications.
The Committee held a brief discussion after each of the presentations regarding the pros and cons
of the proposal presentations.
Manager Niemeyer explained that the Committee does not have to make a commitment with a
firm for 4 or 5 years. The Committee can opt to shorten the length of the contract and do another
RFP in a year or two. Discussion ensued.
MARKETING PLAN DISCUSSION
M. Schooley motioned, Dr. Abbasy seconded, to retain Point B Communications for one more
year for the Hotels of Oak Brook marketing services. VOICE VOTE. Motioned carried.
Krystal Glispie recommended that there be a subcommittee meeting and include the Directors of
Sales and Marketing to review the current market and come up with some kind of direction to
give Point B. It was recommended that subcommittee provide the Managers Office with meeting
notes so the Village is aware of current issues and decisions made by the subcommittee.
OTHER BUSINESS
Manager Niemeyer explained that General Manager Linda Hunt has been promoted within White
Lodging and is leaving the Residence Inn. She was the representative from the Hotel Committee
on the Streetscape Committee. We will need a Hotel Committee member take her place on the
Streetscape Committee. If anyone is interested please contact Chairman Canfield.
OAK BROOK HOTEL COMMITTEE Minutes Page 1 of 2 Mtg. of November 14,2012
Manager Niemeyer discussed the upcoming Pedestrian Access Study meeting hosted by the
Village. It is hopeful that we get good attendance.
Village Board budget meetings went well. Tracy Mulqueen showed the video. There were a lot
of questions, but there were not any issues on the Hotel marketing budget.
Discussion was held on the old Drake Hotel.
A schedule of 2013 Hotel Convention&Visitors Committee meetings was distributed.
ADJOURNMENT
Motion by Dr. Abbasy, seconded by D. Turner to adjourn the Special Meeting of the Hotel
Convention and Visitors Committee at 11:34 am.
ATTEST: rt
David J. Niemeyer
Village Manager
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Date
OAK BROOK HOTEL COMMITTEE Minutes Page 2 of 2 Mtg. of November 14,2012