HVAC Maintenance AgreementVILLAGE OF OAK BROOK
PROFESSIONAL SERVICES AGREEMENT
This AGREEMENT is dated as of the K\ day ofJam, 2018 ("Agreement'), and is by and between the VILLAGE OF
OAK BROOK, 1200 Oak Brook Road, Oak Brook, Illinois, 60523 an Illinois municipal corporation ("Village'), and F.E.
MORAN, INC. MECHANICAL SERVICE, 16308 S. 107th Avenue, Suite 12, Orland Park, Illinois 60467-8887 ("Consuhant").
IN CONSIDERATION OF the recitals and the mutual covenants and agreements set forth in the Agreement, and pursuant to the
Village's statutory powers, the parties agree as follows:
SECTION 1. SCOPE OF SERVICES. The Village
retains the Consultant to perform, and the Consultant agrees to
perform, all necessary services to perform the work in
connection with the project identified below ("Services"),
which Services the Consultant shall provide pursuant to the
terms and conditions of this Agreement:
Planned Service Maintenance Agreement for Oak Brook
Heritage Center, Bath & Tennis Club, Library, Fire Station
93 and Golf Clubhouse 0613012018-06/30/1010
TIME OF PERFORMANCE. The Consultant shall perform
the Services as mutually agreed upon by the Village and
Consultant ("Time of Performance').
SECTION 2. COMPENSATION.
A. Agreement Amount. The total amount
billed by the Consultant for the Services under this Agreement
shall not exceed $15,920.00, including reimbursable expenses,
without the prior express written authorization of the Village
Manager.
B. Taxes. Benefits, and Royalties. Each
payment by the Village to the Consultant includes all
applicable federal, state, and Village taxes of every kind and
nature applicable to the Services as well as all taxes,
contributions, and premiums for unemployment insurance, old
age or retirement benefits, pensions, annuities, or similar
benefits and all costs, royalties, and fees arising from the use
of, or the incorporation into, the Services, of patented or
copyrighted equipment, materials, supplies, tools, appliances,
devices, processes, or inventions. All claim or right to claim
additional compensation by reason of the payment of any such
tax, contribution, premium, costs, royalties, or fees is hereby
waived and released by Consultant.
SECTION 3. REPRESENTATIONS OF
CONSULTANT. The Consultant represents and certifies that
the Services shall be performed in accordance with the
standards of professional practice, care, and diligence
practiced by recognized consultants in performing services of
a similar nature in existence at the Time of Performance. The
representations and certifications expressed shall be in
addition to any other representations and certifications
expressed in this Agreement, or expressed or implied by law,
which are hereby reserved unto the Village.
The Consultant further represents that it is financially solvent,
has the necessary financial resources, and is sufficiently
experienced and competent to perform and complete the
Services in a manner consistent with the standards of
professional practice by recognized consultants providing
services of a similar nature. The Consultant shall provide all
personnel necessary to complete the Services.
SECTION 4. INDEMNIFICATION: INSURANCE:
LIABILITY.
A. Indemnification. The Consultant proposes
and agrees that the Consultant shall indemnify and save
harmless the Village against all damages, liability, claims,
losses, and expenses (including attorneys' fee) that may arise,
or be alleged to have arisen, out of or in connection with the
Consultant's performance of, or failure to perform, the
Services or any part thereof, or any failure to meet the
representations and certifications set forth in Section 4 of this
Agreement.
B. Insurance. The Consultant acknowledges
and agrees that the Consultant shall, and has a duty to,
maintain adequate insurance, in an amount, and in a ford and
from companies, acceptable to the Village. The Consultant's
maintenance of adequate insurance shall not be construed in
any way as a limitation on the Consultant's liability for losses
or damages under this Agreement.
C. No Personal Liability. No elected or
appointed official or employee of the Village shall be
personally liable, in law or in contract, to the Consultant as the
result of the execution of this Agreement.
SECTION 5. GENERAL PROVISIONS.
A. Relationship of the Parties. The
Consultant shall act as an independent contractor in providing
and performing the Services. Nothing in, nor done pursuant
to, this Agreement shall be construed to: (1) create the
relationship of principal and agent, employer and employee,
partners, or joint venturers between the Village and
Consultant; or (2) to create any relationship between the
Village and any subcontractor of the Contractor.
B. Conflicts of Interest. The Consultant
represents and certifies that, to the best of its knowledge: (1)
no Village employee or agent is interested in the business of
the Consultant or this Agreement; (2) as of the date of this
Agreement, neither the Consultant nor any person employed
or associated with the Consultant has any interest that would
conflict in any manner or degree with the performance of the
obligations under this Agreement; and (3) neither the
Consultant nor any person employed by or associated with the
Consultant shall at any time during the term of this Agreement
obtain or acquire any interest that would conflict in any
manner or degree with the performance of the obligations
under this Agreement.
C. No Collusion. The Consultant represents
and certifies that the Consultant is not barred from contracting
with a unit of state or local government as a result of (1) a
delinquency in the payment of any tax administered by the
Illinois Department of Revenue unless the Consultant is
contesting, in accordance with the procedures established by
the appropriate revenue act, its liability for the tax or the
amount of the tax, as set forth in Section 11-42.1-1 et seq. of
the Illinois Municipal Code, 65 ILCS 5/11-42.1-1 et seg.; or
(2) a violation of either Section 3313-3 or Section 3313-4 of
Article 33E of the Criminal Code of 1961, 720 ILCS 5/33E-1
et seq. If at any time it shall be found that the Consultant
has, in procuring this Agreement, colluded with any other
person, firm, or corporation, then the Consultant shall be liable
to the Village for all loss or damage that the Village may
suffer, and this Agreement shall, at the Village's option, be
null and void.
D. Termination. Notwithstanding any other
provision hereof, the Village may terminate this Agreement at
any time upon 15 days prior written notice to the Consultant.
In the event that this Agreement is so terminated, the
Consultant shall be paid for Services actually performed and
reimbursable expenses actually incurred, if any, prior to
termination, not exceeding the value of the Services
completed.
E. Compliance with Laws and Grants.
Consultant shall give all notices, pay all fees, and take all
other action that may be necessary to ensure that the Services
are provided, performed, and completed in accordance with all
required governmental permits, licenses, or other approvals
and authorizations that may be required in connection with
providing, performing, and completing the Services, and with
all applicable statutes, ordinances, rules, and regulations,
including without limitation the Fair Labor Standards Act; any
statutes regarding qualification to do business; any statutes
prohibiting discrimination because of, or requiring affirmative
action based on, race, creed, color, national origin, age, sex, or
other prohibited classification, including, without limitation,
the Americans with Disabilities Act of 1990, 42 U.S.C. §§
12101 et seq., and the Illinois Human Rights Act, 775 ILCS
5/1-101 et seq. Consultant shall also comply with all
conditions of any federal, state, or local grant received by the
Village or Consultant with respect to this Contract or the
Services. Consultant shall be solely liable for any fines or
civil penalties that are imposed by any governmental or quasi -
governmental agency or body that may arise, or be alleged to
have arisen, out of or in connection with Consultant's, or its
subcontractors, performance of, or failure to perform, the
Services or any part thereof. Every provision of law required
by law to be inserted into this Contract shall be deemed to be
inserted herein.
F. Default. If it should appear at any time that
the Consultant has failed or refused to prosecute, or has
delayed in the prosecution of, the Services with diligence at a
rate that assures completion of the Services in full compliance
with the requirements of this Agreement, or has otherwise
failed, refused, or delayed to perform or satisfy the Services or
any other requirement of this Agreement ("Event of
Default'), and fails to cure any such Event of Default within
ten business days after the Consultant's receipt of written
notice of such Event of Default from the Village, then the
Village shall have the right, without prejudice to any other
remedies provided by law or equity, to (1) terminate this
Agreement without liability for further payment; or (2)
withhold from any payment or recover from the Consultant,
any and all costs, including attorneys' fees and administrative
expenses, incurred by the Village as the result of any Event of
Default by the Consultant or as a result of actions taken by the
Village in response to any Event of Default by the Consultant.
G. Assignment. This Agreement may not be
assigned by the Village or by the Consultant without the prior
written consent of the other party.
H. Notice. All notices required or permitted to
be given under this Agreement shall be in writing and shall be
delivered: (1) personally; (2) by a reputable overnight courier;
or by (3) by certified mail, return receipt requested, and
deposited in the U.S. Mail, postage prepaid. Unless otherwise
expressly provided in this Agreement, notices shall be deemed
received upon the earlier of: (a) actual receipt; (b) one
business day after deposit with an overnight courier as
evidenced by a receipt of deposit; or (c) three business days
following deposit in the U.S. mail, as evidenced by a return
receipt. Notices and communications to the Village shall be
addressed to, and delivered at, the following address:
Village of Oak Brook
1200 Oak Brook Road
Oak Brook. Illinois 60523
Attention: Chris Thompson, Club Manager
Notices and communications to the Consultant shall be
addressed to, and delivered at, the following address:
F.E. Moran Mechanical Services
16308 S 107" Avenue, Suite 12
Orland Park, Illinois 60467-8887
Attention: Chris G. Smadis
1. Waiver. Neither the Village nor the
Consultant shall be under any obligation to exercise any of the
rights granted to them in this Agreement except as it shall
determine to be in its best interest from time to time. The
failure of the Village or the Consultant to exercise at any time
any such rights shall not be deemed or construed as a waiver
of that right, nor shall the failure void or affect the Village's or
the Consultant's right to enforce such rights or any other
rights.
J. Third Pane Beneficiary. No claim as a
third party beneficiary under this Agreement by any person,
firm, or corporation shall be made or be valid against the
Village
A"rlliS
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ATTEST:
By:
Title:
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K. Conflicts: Exhibits. If any term or
provision in this Agreement conflicts with any term or
provision of an attachment or exhibit to this Agreement, the
terms and provisions of this Agreement shall control.
L. Governing Laws- This Agreement and the
rights of Owner and Consultant under this Agreement shall be
interpreted according to the internal laws, but not the conflict
of laws rules, of the State of Illinois; the venue for any legal
action arising in connection with this Agreement shall be in
the Circuit Court of DuPage County, Illinois.
M. No Disclosure of Confidential Information by the
Consultant. The Consultant acknowledges that it shall. in
performing the Services for the Village under this Agreement.
have access. or be directly or indirectly exposed, to
Confidential Information. The Consultant shall hold
confidential all Confidential Information and shall not disclose
or use such Confidential Information without the express prior
written consent of the Village. The Consultant shall use
reasonable measures at least as strict as those the Consultant
uses to protect its own confidential information. Such
measures shall include, without limitation, requiring
employees and subcontractors of the Consultant to execute a
non -disclosure agreement before obtaining access to
Confidential Information.
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EXHIBIT A
(Planned Service Maintenance Agreement Dated June 14, 2018)
F.E. MORAN
MECHMWAL SERVICES
Providing Quality HVAC/R Services to
the Greater Chicagoland since 1957
femoran.com
PLANNED SERVICE
MAINTENANCE AGREEMENT
Old Butler School -Oak Brook Bath and Tennis -
Oak Brook Library -Fire Station #93 - Golf Club Building
Oak Brook, IL.60523
Prepared By.
F.E. Moran, Inc. Mechanical Services
16308 South 107th Avenue, Suite12
Orland Park, IL 60467
Phone: (708) 460-6333
Fax: (708) 460-6377
www.femoranmechsvc.com
June 14, 2018
F.E. Moran, Inc.
F.E. Moran, Inc. Mechanical Services Armon, Inc.
F.E. Moran, Inc. Fire Protection North F.E. Moran, Inc. Special Hazard Systems
F.E. Moran, Inc. Fire Protection South F.E. Moran, Inc. Security Solutions
PROGRAM FEATURES
The Planned Service Maintenance Agreement (PSMA) you are about to review is the optimum
choice for your facility in order to maintain the HVAC equipment operation at peak efficiency. This
program is customized to meet all of the unique requirements of your specific HVAC equipment.
F.E. Moran, Inc. Mechanical Services maintenance program is designed to help you reduce the
cost of operating and maintaining your HVAC systems. Our goal is to help you control your overall
maintenance costs by an optimum blend of predictive, diagnostic, and scheduled maintenance
tasking services.
We have incorporated your business HVAC needs and technical requirements into this
maintenance program Our service center automatically dispatches the service technicians on a
predetermined schedule that best meets both your business and your equipment requirements.
Our MSCA Star Certified service technicians are supplied with the manufacturers recommended
installation and operation manuals (IOM) for your equipment.
The implementation of your Planned Service Maintenance Program will include the following
scope of services to be provided on the equipment described in the "List of Maintained
Equipment" located in the Appendix A section of the Planned Service Agreement.
Scheduled Inspections: F.E Moran, Inc. Mechanical Services will provide two (2) Annual
System Start-ups and two (2) Operational Inspections per year, which will be in accordance with
the manufacturer's recommendations, equipment application and our own extensive experience
We will determine the proper maintenance tasking procedures, which our technicians precisely
follow. Our program includes normal maintenance materials such as lubricants and cleaning
solutions required to perform these inspections tasking procedures.
Air Filter Maintenance: Included in your program are four (4) air filter changes per year. F.E
Moran, Inc. Mechanical Services will provide the labor, materials, and disposal of the used filters.
Emergency and Trouble Call Coverage: Even with the comprehensive care provided in this
program, occasional failures can occur. Although the cost of emergency service labor and
materials are not included in this program, you will receive top priority trouble call response during
peak heating or cooling periods. We will respond to your service needs within 4 hours from
receipt of your request.
Service Documentation: We will document all scheduled and unscheduled service work
showing the hours worked, date, service technician name, equipment identification, and brief
description of work A copy of this documentation will be left with the customer
Specialty Services Available:
Building Automation Solutions Available
Energy Benchmarking Analysis Services Available
Fire Protection Services and Inspections Available
_i Full Plumbing Services 8 Backflow Testing Available
5/30/2018 F.E. Moran, Inc. Mechanical Services
2. YOUR PROGRAM INVESTMENT
Submitted To:
Village of Oak Brook
3000 Jorie Blvd
Oak Brook, IL.60523
Submitted By: Chris G. Simadis
For The Equipment Located At:
Old Butler School -Oak Brook Bath and Tennis -
Oak Brook Library -Fire Station #93 Oak Brook Golf Club
Oak Brook, IL.60523
Date Submitted: June 14, 2018 Effective Agreement Start Date: June 30, 2018
This Agreement will be for an original term of 2 year. At the end of the original term of this Agreement, the
program will automatically renew from year to year unless either party gives written notice to the other with
intent not to renew at least thirty (30) days prior to the anniversary date. As our Planned Service Maintenance
Agreement client your annual investment in this program is shown below:
Price
F.E. Moran, Inc. Mechanical Services agrees to furnish services as described herein for the annual price of:
Fifteen Thousand , Nine Hundred and Twenty Dollars Annually : ($15,820.00 )
The annual price shown above can only be adjusted if equipment is added or deleted from the Agreement.
Recurring payments will be based on the annual amounts listed above. Payment terms will be at least thirty
(30) days after date of invoice. F.E. Moran, Inc. Mechanical Services reserves the right to discontinue its
service anytime payments have not been made as agreed. Failure to make payments when due or impairment
of Customer's credit shall relieve F.E. Moran, Inc. Mechanical Services of any and all obligations pertaining to
work or performance of work.
Acceptance:
This Agreement is accepted for:
Village of Oak Brook
3000 Jorie Blvd
Oak Brook-tL.60523
By:
Title:
Date:
This Agreement is approved by:
F.E. Moran, Inc. Mechanical Services
16308 South 107th Avenue, Suite 12
Orland Park, IL 60467
By: *Chris
Signature:
Title: de
Date: June 14,2018
6/142018 F.E. Moran, Inc. Mechanical Services
F.E. MORAN
MECFIANtICAL SERVICES
femorion.com
PLANNED SERVICE MAINTENANCE AGREEMENT PRICING
Customer #: 5200275
Name: Village of Oak Brook
Address: 3000 Jorie Blvd
CISIZ Oak Brook. IL.60523
Contact: Doug Pactchin
Title: Village Manager
Phones: 630-368-5270
Cell #:
Perch Quote i
Nam: Old Butler School -Oak Brook Bath and Tennis -
Address: Oak Brook Library -Fire Station #93 Oak Brook Golf
CIS2 Oak Brook. It. 60523
Contact: Doug Pactchin
Title: Village Manager
Phone # : 630-368-5270
Cell is
Fals1: Fa151`
Email: Email:
Total PSMA Agreement Amt $15920.00 per year Term: 2 year Montlw: 24
Billed Semi -Annual Amt: $7.960.00
Billed Quarts M Amt: $3,980.00
Service Sales Executive: Chris G. Simadis Effective Agreement Start Date: June 30, 2016
FREEZE-UP DANGER YES NO
TYPE OF INSPECTION PERFORMED & NUMBER OF VISITS
4 per site Annual Site Vlshs
8 Heating Inspections
8 Ventilation Inspections
8 Air Condhioning Inspections
Refrigeration Inspection
4 Pump & Strainer Inspections
"ADDITIONAL PROVISIONS & EXCLUSIONS"
INCLUDED IN THE AGREEMENT:
Pre -scheduled pmvenuttive maintenencePatti s penom Ey trained union seMce technicians
P' ny semice over nonPlanned Se I e Mau,Wniunce Agmementcustornem.
Planned SeMce Mainh,nance A t to iv a 10% discount rate from our sUndard hourly talwr rate.
Replacernent of HVAC of fts one ro time ally during tim of' pe ti n
Replacement f HVAC return air fiftm f (4) ties annually with MERV 8 15"M during urne ofinsPattion.
2 year laborrate for ddie I repain, &$13000 per hour
Air Compressor Inspection
2 Humidifier Inspection
Water Treatment
Chillers I Absorbers I Towers
Medical Chiller Inspection
Control System Inspection
NOT INCLUDED IN THE AGREEMENT:
Equipment not itemized on customer supplied equipment list (APPENDIX A - LIST OF MAINTAINED EQUIPMENT) F.E. Moron.
Inc Mechanical Services will provide a separate quote for any maintenance queries for ownerships review.
Water Treatment.
SPECIAL NOTES:
3. TERMS AND CONDITIONS
A. The identification, detection, mcamulation, removal or disposal of asbestos or products or materials containing other hazardous
substances is beyond the scope of this Agreement and F E Moran, Inc Mechanical Services is not required to perform same
B. F.E. Moran, Inc. Mechanical Services maximum liability based upon any legal claim or cause of action (except for personal injury), shall
not exceed the yearly contract price of this Agreement.
C. Customer shall permit tree and timely, access to the building and equipmenl, permit use o1 the building services, slim F.E Moran, Inc.
Mechanical Services to start and stop the equipment as necessary
D. F.E Moran, Inc. Mechanical Services warrants that labor and materials, with manufaeturors limited warranty, provided under this
Agreemenl wik be performed and installed in a workmanlike manner. However, no dam for detective workmanship may be brought upon any
cause of action. unless customer has provided F.E. Moran, Inc Mechanical Services with written notice of such defects within the ninety day
period following the termination date Of this Agreementother than F E Moran, Inc Mechanical Services warranties set forth in this section
3(D). Customer accepts the work, as is with no warranties and acknowledges no warranties express or implied, including but not limited to
the implied warranties or merchantability, fitness for a particular purpose and habitability have been made or extended by F.E. Moran, Inc
Mechanical Services
E. F.E. Moran, Inc. Mechanical Services shall not be required to fumish any items of equipment labor, or make special tests recommended
or required by insurance companies, Federal State Municipal or other authorities except as otherwise included in this Agreement.
F. In the event of termination by the Customer. Customer agrees to pay for all work performed since the last contract renewal date (or if no
renewal, since inception) at F.E. Moran, Inc Mechanical Services labor and material rates prevailing at the time of termination
G. F.E. Moran, Inc. Mechanical Services shall not be liable for the operation of the equipment nor for injuries to persons or damage to
property, except those directly due to the negligent acts or omissions of its employees and in no event shall it be liable for any special.
indirect, consequential, liquidated, pen@I or any economic loss damages of any kind (including cost to remove, replace or refinish any pan on
the Customer's building structure) whether claimed by Customer or by any third party, irrespective of whether claims for such damages are
based upon contract, warranty, negligence ton, strict liability or otherwise
H. Customer agrees to pay interest on arty sums outstanding and past due computed at t 5% per annum over the current prime rate of
interest a at highest lawful rate d that rate is lower
1. Customer agrees to pay all e' F E Moran, Inc. Mechanical Services costs and expenses incurred in enforcing F.E Moran, Inc Mechanical
Services rights or remedies hereunder or any of the terms hereof, including but not limited to, F E Moran, Inc Mechanical Services
reasonable attorneys fees and court costs
J Corrections of the design or installation of Customer's equipment is beyond the scope of this Agreement and F.E Moran, Inc. Mechanical
Services is not required to perform same
K. If, for any reason, the Customer requests work, other than emergency service, to be done before or after F E Moran. Inc Mechanical
Services regular working hours, such as Saturdays, Sundays. and Holidays. the Customer agrees to reimburse F E Moran, Inc. Mechanical
Services for any labor costs above those applicable to regular working hours
L. F E Moran, Inc Mechanical Services 5 entitled to discontinue its performance under this Agreement at any time payments are pest
due.
M. No other Agreement, oral or written, expressed or impried, shall lima or quality the terns or this Agreemenl, unless such an additional
Agreement is accepted by both parties in writing.
N. Customer shall make available to VE Moran, Inc. Mechanical Services personnel all pertinent safety data sheets (SDS) pursuant to
OSHA It Hazard Communication Standard
O. F.E. Moran, Inc. Mechanical Services is only responsible or equipment Itemized on the attached equipment list With respect to the
equipment listed in this Agreement, the Customer agrees to have service or repairs not covered by this Agreemmt done promptly so as not
to interfere with F.E. Moran, Inc. Mechanical Services performance hereunder. Any work not covered by this Agreement and performed by
F.IF Moran, Inc. Mechanical Seances shall be at its prevailing material and tabor rates
P. F.E. Moran, Inc. Mechanical Services time to perform its obligations hereunder shall be extended as necessary if F.E. Moran, Inc.
Mechanical Seances performance is partially or wholly delayed by parts or equipment unavailability, strikes. lockouts or other labor difficulties
of any kind; transportation delays; casualty, war, rebefiion, or not, acts of God or government or any muse whatsoever beyond F.E. Moran,
Inc. Mechanical Services reasonable control. F.E. Moran, Inc Mechanical Services duty to perform any work delayed for the above reasons
ceases upon termination of this Agreement.
5/30/2018 F.E. Moran, Inc. Mechanical Services
Planned Service Maintenance Agreement ("Agreement")
"Additional Provisions and Exclusions"
Included in the Aoreement:
A. Pre -scheduled preventative maintenance inspections performed by
trained union service technicians.
S. Priority service over non Planned Service Maintenance Agreement
customers
C. Planned Service Maintenance Agreement customers receive a 10%
discount rate from our standard hourly labor rate
D. Replacement of HVAC belts one (1) time annually during time of
inspection.
E. Replacement of HVAC return air filters four (4) times annually with MERV
B filters during time of inspection
F 2 -year labor rate for additional repairs at $130.00 per hour
Not Included in the Aoreement:
AA. Equipment not itemized on customer supplied equipment list (APPENDIX
A • LIST OF MAINTAINED EQUIPMENT). F.E. Moran, Inc. Mechanical
Services will provide a separate quote for any maintenance queries for
ownerships review.
BB. Water Treatment.
51302018 FE Moran, Inc. Mechanical Services
6.2
SERVICE TASK CODES
Inspection Quarter
win. Am AUIL Fes.
G17 02 033 C Task Codes: PUMPS / STRAINERS
X
X
5501
Check pump rotation
X
X
5502
Check pump coupling
X
X
5503
Check pump and motor coupling alignment
X
X
5504
Check pump seals
X
X
5505
Check pump motor mounts
X
X
5506
Check pump discharge pressure
X
X
5507
Check pump suction pressure
X
^_ X
5508
Check and tighten pump starters
X
X
5509
Check circulation pumps
X
X
5513
Check heating water pumps
X
X
5515
Check make-up water system pumps
X
X
5517
Check domestic hot water pumps
_
X
X
5520
Lubricate pumps per manufacturer specifications
X
X
5521
Check pump strainers
X
X
5522
Remove and clean pump strainers
X
X
5523
Check in-line strainers
X
X
5524
Remove and clean inline strainer
X
_
X
5527
Check pump operating amperage
X
X
5528
Check pump operating voltage
X
X
5529
Check pump starter and disconnect
X
X
5530
Check pump running interlocks
X
X
5531
Check pump base pad physical condition
X
_
X
5532
Check for any water leaks around pump
5/30/2018 F Moran, Inc. Mechanical Services
6.1
SERVICE TASK CODES
Inspection Quarter
Mm SM
Sum. Fat.
01 Q2
Q3 Q4
Task Codes: AIR CONDITIONING
X
x
5300
Check A/C safety and operating controls
_
X
x
5301
Tighten all electrical connections
_
X
X
5302
Check operating voltage and amperage
_
X
x
5303
Check crank case heaters
_
X
_
X
5304
Check A/C operating pressures
_
X
x
5305
Check discharge temperature at compressor
_
x
X
5306
Check compressor oil levels
_
X
X
5307
Power wash air-cooled condenser coil
_
X
x
5308
Blow out air-cooled condenser coil
_
x
X
5309
Brush clean air-cooled condenser coil
_
X
X
5310
Check condensate drain pan and drain line
_
X
X
5314
Check compressor motor terminals
_
X
X
5315
Check compressor unloading operation
_
X
X
5316
Check operating compressor for unusual
_
vibrations, noise, and movement
x
X
5317
Check compressor mounting springs and bolts
_
X
X
5318
Check compressor oil temperature
_
X
x
5319
Check power on load side of A/C disconnect
_
X
X
5320
Check voltage to operating compressor
_
X
X
5321
Check compressor operating amperage
_
X
_
X
5322
Check A/C low ambient lockout
_
X
x
5323
Check suction pressure at compressor
X
X
5324
Check suction temperature at compressor
_
X
x
5325
Check system superheat temperature
_
X
_
X
5326
Check condition of mechanical TXV,
_
captube, and bulb
x
X
5327
Check operation of electronic TXV
_
X
X
5328
Check liquid line temperature
_
X
X
5481
Check system liquid receiver condition
_
X
X
5482
Check condition of condenser coil
_
X
x
5483
Check operation of condenser fans
_
X
X
5484
Check condition of evaporator coil
_
X
X
5485
Check operation of evaporator fan
_
X
X
5486
Check evaporator motor fan belt
_
X
X
5487
Change evaporator motor fan belt
!_ X
x
5488
Visually inspect unit for oil and refrigerant leaks
x
X
5489
Visually inspect unit physical condition
513 012 01 8 F.E Moran, Inc. Mechanical Services
6.1 SERVICE TASK CODES
Insaection
Quarter
Via IV
sum. F
01 Q2
Q33 044
Task Codes: VENTILATION
x
X
5200
Check and operate OfA ventilation dampers
_
X
X
5201
Lubricate bearings per manuf. specifications
_
X
X
5202
Check belt, alignment, and tension
_
X
X
5203
Check VAV box operation
_
5204
Check FPB box operation
X
X
5205
Check economizer and low -ambient operation
X
X
5206
Check VFD operation
_
_
5207
Change filter media pads
X
X
5208
Change fiberglass filters
_
X
X
5209
Change Hi -efficiency filters
_
X
X
5213
Clean washable filters as needed
_
5214
Clean demister O/A filters as needed
_
X X
5215
Check fan coil freeze -stat lockout operation
_
X X
5216
Check drain pan condition and cleanliness
_
X X
5217
Check condensate line and clean as needed
_
x
X
5218
Check power on load side of fan disconnect
_
X
X
5219
Check fan starter and overloads operation
_
X
X
5220
Check fan starter contacts for wear
_
X
X
5221
Check fan starter interlocks
x
x
5222
Check and tighten all electrical connections
X
X
5223
Check fan motor operation and tighten
_
all electrical motor terminals
X
X
5224
Check fan motor bearings and motor mounts
X
X
5225
Check fan wheel physcial condition
x
X
5226
Check fan wheel for free movement / balance
_
X
X
5227
Check fan wheel sheeves for wear
_
X
X
5228
Check fan motor sheaves for wear
X
X
5229
Check fan motor bearings for wear
X
X
5230
Check fan blower bearings for wear
X
X
5231
Check fan discharge static pressure
X
X
5232
Check fan return air static pressure
_
X
X
5233
Check condition of air distribution
_
baffels, diverters, or dampers
X
X.
5234
Inspect operation and movement of supply
_
and return air damper actuators
X
5237
Check condition of supply and return air
_
_Y
ductwork at fan location
X
x
5238
Check physical condition of fan housing
x
x
5239
Check for any excess vibration or noise
5130/2018 F E Moran. Inc Mechanical Services
6.1 SERVICE TASK CODES
Inspection
Quarter
Win.
§Spr. Sum. fall.
Q1
Q2 Q3 Q4
Task Codes: HEATING
X
X
5100
Check heating safety and operating controls
X
X
5101
Check, clean, and blowdown low-water cutoff
X
X
5102
Check and clean burners
X
x
5103
Check and clean heat exchanger
X�_
X
5104
Brush clean boiler tubes
X
x
5105
Inspect fireside of boiler / furnace
X
X
5106
Check combustion analysis annually
5107
Clean and flush boiler mud legs annually
_
5108
Drain, fill, vent hot water system
X
_
X
5109
Inspect boiler for water leaks
X
X
5110
Check boiler water level
5111
Check freeze stats and traps
_
_
5112
Check hot water heating coils
X
X
5113
Check electric heating elements
X
X
5115
Check and clean boiler intake air filters
5120
Inspect condition of boiler refractory
_
X
X
5121
Check and clean pilot ignitor
X
X
5122
Check and clean pilot flame signal generator
X__
X
5123
Check pilot flame signal strength
X
X
5124
Perform pilot turndown test
X
X
5125
Check main burner flame signal strength
X
X
5128
Check low and high gas pressure interlocks
X
X
5129
Check low fire start interlock
X
X
5130
Check high pressure interlock
X
X
5131
Check high temperature interlock
>:
X
5132
Check boiler gas train for leaks
5138
Check steam condensate tank and pump
X
_
X
5139
Check flue/stack draft and structural condition
X
X
5145
Visually inspect around boiler for corrosion
of valves and piping
X
x
5146
Clean burners & heat exchanger
5/30/2018 F.E. Moran, Inc. Mechanical Services
5.0 PLANNED SERVICE MAINTENANCE AGREEMENT COVERAGES
PSMA MAINTENANCE AGREEMENT COVERAGE
X Planned Service Maintenance Site Inspections
X Qualified Predictive Maintenance Labor
X Environmental and Parking Allowance Included
X Reduced Service Repair Labor Rate
X Maintenance Inspection History Record
X Master Equipment List Development
X Annual HVAC Equipment Condition Report
X 24/7 Emergency Service Availability
PSMA MAINTENANCE AGREEMENT CONTROLS COVERAGE
Manufacturer Installed Controls on HVAC Equipment
X Maintain and Inspect Unit Controls
_ Repair and Replacement of Unit Controls
Built Up Control Systems for HVAC System
Building Automation Control Systems (BAS)
Maintain and Inspect BAS Controls
Repair and Replacement of BAS Controls
Pneumatic Control Systems
_ Maintain and Inspect Pneumatic Controls
Repair and Replacement of Pneumatic Controls
AIR FILTER TYPE
PSMA
Client Changing Filters:
_ Replace Filter Media Pads
X Replace Fiberglass Filters:
X Replace Hi -efficiency Filters:
_ Replace Roll -A -Matic Filters:
Replace Bag Filters:
Replace Cartridge Filters:
Clean Washable Filters:
Clean Demister C/A Filters:
FILTER SCHEDULE
01 Q2 03 Q4 #
5/30/2018 F.E. Moran, Inc. Mechanical services
4. APPENDIX "A" - LIST OF MAINTAINED EQUIPMENT
Equipment For: Village of Oak Brook
Site Address: Old Butler School - Oak Brook Bath and Tennis
Site Address: Oak Brook, IL. 60523
jTAGJID#j UNIT MAKE
I DESCRIPTION
MODEL
SERIAL
LOCATION
I
I Acco
e6AU024640
G593717
E,9e of Laihnq
Garner
I VAhU
33AF0U24
NrA
2nd Flo:,,
ed IAti!d r
HEGF
ECH 5
NA
Bdseme",
4
BAG PLMi
Pi
NA
East, "e'"
Oak Brook Bath and Tennis
1
Lomwx
ACRTU
KGA50U54 I5615E
10156
R,,:,I
2
Ler,no.
ACRTU
KGA060
N•A
5
Len•wn
ACRTU
KGA060
NTA
Rvnt
.;anter
ACRTU
48TFE009
0101133J45a
Roof
Gamer
ACRTU
48TFE007
0701G20986
Roo!
6
•„arner
ACRTU
4STFE006
0701G24208
Rood
LAG
ACLISE
LSU360
102KAt,12005'5
Rouf
e
!&I
ACI.;SE
LSU360
i01KAM300063
Roof
L
DJE IIE
HFG
66G1UH0906P16
59131-22755
baien•enf
1C
LL -b n.a,
Ilov.I,
A15H00273667
dasecnteu'
:
HUV.'H
C410647PL!
A2 115104 71 18
Bane,,eo.
tt_
Lorv.n:cr
HBPG
CPN 1262
C141H2261741
Ba�en,en:
1n
t-a4I.re -a •e
Vf,4A
_
A4 U1500 92U
144534
Root
1=
MALA
,/K,EF
G-55�
14,A
Nov.
IC
t eLL-u ;, _ola< s
R:'Ji,_
RFS.
>atFr•cA
KILr"I
2
.-L�
Carnes
VEEK08
R.„ r
17
n:odrleo Eat.nUa1
5/30/2018 F.E Moran, Inc- Mechanical Services
APPENDIX "A" - LIST OF MAINTAINED EQUIPMENT
Equipment For: Village of Oak Brook
Site Address: Oak Brook Library - Oak Brook Fire Station 93
Site Address: Oak Brook, IL. 60523
TAG /IDX
UNIT MAKE
DESCRIPTION
MODEL
SERIAL
LOCATION
E, -ire
ACRID
FU
11A
DJ 145
11
n -z.:.
L:ril.'S
1i:GUlf)
c lys
JEW
Ca •
D.4
Oak Brook Fire Station 93
- -bade-
HG6F
C i .. '.i.,.: 51
3Afi.04-20U2G3
Boiler Rec!-;
1
ACR -1U
DP50'.2AriCG2DC
225U41WOO 100
Roar
3
BSG:,..:.
PH 0.P
60 Series
NIA
.9 gar R�3n.
tlaus�.:' .
.ACUSE
PUG24BXB
2128652
hoof
-
IAasutjs+
ACA+SE
PUA24NNA
*A
D�et.e:.••r�<vi
i
E,haust F ans
VGlzf
: Auperelus Fans
IDA
Rocr
5/30/2018 F.E Moran, Inc Mechanical Services
MAINTENANCE AGREEMENT LIST OF MAINTAINED EQUIPMENT
FSCA COMPANY NAME:
PSMA COMPANY NAME: Oak Brook Fire Station 93
ADDRESS: 725 Ente ruse Drive
ADDRESS: Oak Brook, 11.60523
PHONE: 630.368-5770
SE
T@t
2129669
#
24,000
rn
TAG 1 UNIT MAKE EQUIP
IDX CODE
MODEL SERIAL #
FILTER SIZE
AND QUANTITY
NP
CFM
LOCATION
BELT
rre*iEmcs:e`r
* 4-1>,iw
Dispatch
room
no
6
Exhaust Fans
TON
4 -Append - Farre
NIA
#
#
Roof
fbtyJAsxY
1 Peerless Boiler HGBF
211A-05-WIS-1 388404-200203
NIA
Boiler
Golf Course Building
�•-�••
......- ,,,,,,
,,,,,
,��
Room
1
2 Dakin ACRTU
DPS01ZAHCG20)C 225D4100100
4
16x2li
4 16x25x2
10
Roof
Yes
3 BBGpumps 2 PHWP 60 Series WA
#
1 HP
Boiler
Room no
4 Mitsubushi ACM
10
Rear of bid
SE
PUG248XB
2129669
#
24,000
Roof
no
5
Mltsubushl
ACMSE
PUA24NNA
NIA
#
24,000
Dispatch
room
no
6
Exhaust Fans
VGEF
4 -Append - Farre
NIA
#
#
Roof
Yes
Golf Course Building
�•-�••
......- ,,,,,,
,,,,,
,��
1
Romor
Ahu
CAUA300
BLE78U6N62804X
4 16x25x2
Shp
Eq Room
yes
2
Carrier
ACCO
3BARZO12-5
010(336483
10
Rear of bid
no
3
Carrier
ACRTU
48TFE 008
0215.14862
4 16x25x2
7.5
Root
yes
4
Carrier
ACRTU
48HJE009
1199630353
4 16x25x4
8
Roof
Yes
5
Carrier
ACRTU
48TCEA06A
4614051022
4 16x25x2
6
Roof
Yes