PD Security Camera Hardware Software Installation ProjectVILLAGE OF OAK BR00K
CONTRACT FOR
OAK BR00K POLICE DEPARTMENT SECURITY CAMERA HARDWARE AND SOFTWARE INSTALLATION
PROJECT
Full Name of Contractor:Pace Systems,Inc(“Con′rα cι οノ')
Principa1 0fflce Address:2040 Corporate Lane,Naperville,11linois 60563‐9691
Contact Person:Pace Admin Telephone Number:630-395-2200
TO:Village of Oak Brook ("Village")
1200 Oak Brook Road
Oak Brook, Illinois
Attention: Jim Fox, IT Director
Corutractor warrarlts and represents thq,t Contractor has
carefully examined the Worh Site described below and
has reviewed and wnderstood all documents included,
referred to, or mentioned in this bound set of documents.
1. Work
A. Contract and Work. Contractor acknowledges,
and agrees, that Contractor shall, at its sole cost and
expense, provide, perform, and complete, in the manner
specifred and described, and upon the terms and
conditions set forth, in this Contract, all of the following,
all of which is herein referred to as the "Work":
1. Labor. Equipment. Materials. and Supplies.
Provide, perform, and complete, in the
manner specified and described in this
Contract, all necessary work, labor, services,
transportation, equipment, materials,
supplies, information, data, and other means
and items necessary for Oak Brook Police
Department Security Camera Hardware and
Software Installation Project, as specified in
Exhibit A, attached hereto, located at 1200
Oak Brook Road, Oak Brook, Illinois 60523
("Worh Site");
2. Permits. The Village will furnish all
permits, licenses, and other governmental
approvals and authorizations necessary in
connection therewith;
3. Insurance. Procure and furnish insurance
certificates specified in this Contract;
4. Taxes. Pay all applicable federal, state, and
local taxes;
5. Miscellaneous. Do all other things required
ofContractor by this Contract; and
6. Qualitv. Provide, perform, and complete all
of the foregoing in a proper and workmanlike
manner, consistent with the standards of
recognized professional firms in performing
Work of a similar nature, in full compliance
with, and as required by or pursuant, to this
Contract, and with the greatest economy,
ef{iciency, and expedition consistent
therewith, with only new, undamaged, and
first quality equipment, materials, and
supplies.
B. Performance Standards.Contractor
acknowledges and agrees that all Work shall be fully
provided, performed, and completed in accordance with
the attached Quotes dated December 3, 2018, attached
hereto as Exhibit A.
C. Responsibilitv for Damaee or Loss. Contractor
proposes, and agrees, that Contractor shall be
responsible and liable for, and shall promptly and
without charge to Village repair or replace, any damage
done to, and any loss or injury suffered by, the Village,
the Work, the Work Site, or other property or persons as
a result of the Work.
D. Inspection/Testine/Rejection. Village shall have
the right to inspect all or any part of the Work and to
reject all or any part of the Work that is, in Village's
judgment, defective or damaged or that in any way fails
to conform strictly to the requirements of this Contract
and the Village, without limiting its other rights or
remedies, may require correction or replacement at
Contractor's cost, perform or have performed all Work
necessary to complete or correct all or any part of the
Work that is defective, damaged, or nonconforming and
charge Contractor with any excess cost incurred thereby,
or cancel all or any part of any order or this Contract.
Work so rejected may be returned or held at Contractor's
expense and risk.
2. Contract Price
Contractor acknowledges and agrees that Contractor
shall take in full payment for all Work and other matters
set forth under Section 1 above, including overhead and
profit; taxes, contributions, and premiums; and
compensation to all subcontractors and suppliers, the
compensation set forth below.
A. SCHEDULEOFPRICES
For providing, performing, and completing all
Work, the total Contract Price of $3,090.00
TOTAL CONTRACT PRICE (in writing):
Three Thousand and Ninety Dollars Only
BASIS FOR DETERMINING PRICES
It is expressly understood and agreed that:
1. All prices stated in the Schedule of Prices
are firm and shall not be subject to
escalation or change;
2. The Village is not subject to state or local
sales, use, and excise taxes, that no such
taxes are included in the Schedule of Prices,
and that all claim or right to claim any
additional compensation by reason of the
payment of any such tax is hereby waived
and released;
3. All other applicable federal, state, and local
taxes of every kind and nature applicable to
the Work are included in the Schedule of
Prices.
TIME OF PAYMENT
It is expressly understood and agreed that all
payments shall be made upon completion of the
work and frnal approval by the Village.
All payments may be subject to deduction or
setoff by reason of any failure of Contractor to
perform under this Contract. Each payment
shall include Contractor's certification of the
value of, and partial or final waivers of lien
covering, all Work for which payment is then
requested and Contractor's certification that all
prior payments have been properly applied to
the payment or reimbursement of the costs with
respect to which they were paid.
3. Contract Time
Contractor acknowledges and agrees that Contractor
shall commence the Work within 15 d.ays (weather
pennitting) following the Village's acceptance of this
Contract provided Contractor shall have furnished to the
Village all bonds and all insurance certificates specified
in this Contract ("Cornmencement Date"). Contractor
further acknowledges and agrees that Contractor shall
perform the Work diligently and continuously and shall
complete the Work not later than Decernber 31, 2018
("Time of Perforrnance"). The Village may modiS the
Time of Performance at any time upon 15 days prior
written notice to the Contractor. Delays caused by the
Village shall extend the Time of Performance; provided,
however, that Contractor shall be responsible for
completion of all Work within the Time of Performance,
notwithstanding any strike or other work stoppage by
employees of either Contractor or of the Village.
4. Financial Assurance
A. Insurance. Contractor acknowledges and agrees
that Contractor shall provide certificates of insurance
evidencing the minimum insurance coverages and limits
set forth in Exhibit B within l0 days following the
Village's acceptance of this Contract. Such policies shall
be in form, and from companies, acceptable to the
Village. The insurance coverages and limits set forth
Exhibit B shall be deemed to be minimum coverages and
limits and shall not be construed in any way as a
limitation on Contractor's duty to carry adequate
insurance or on Contractor's liability for losses or
damages under this Contract. The minimum insurance
coverages and limits that shall be maintained at all
times while providing, performing, or completing the
Work are as set forth in Exhibit B.
B. Indemnification. Contractor acknowledges and
agrees that Contractor shall indemnify and save
harmless the Village its officers, officials, employees and
volunteers, against all damages, liability, claims, losses,
and expenses (including attorneys' fee) that may arise, or
be alleged to have arisen, out of or in connection with
Contractor's performance of, or failure to perform, the
Work or any part thereof, or any failure to meet the
representations and warranties set forth in Section 6 of
this Contract.
B.C2
D. Penalties. Contractor acknowledges and agrees
that Contractor shall be solely liable for any fines or civil
penalties that are imposed by any governmental or
quasi-governmental agency or body that may arise, or be
alleged to have arisen, out of or in connection with
Contractor's performance of, or failure to perform, the
Work or any part thereof.
5. Firm Proposal
All prices and other terms stated in this Contract are
frrm and shall not be subject to withdrawal, escalation,
or change.
6. Contractor's Representations audWarranties
In order to induce the Village to accept this Contract,
Contractor hereby represents and warrants as follows:
A. The Work. The Work, and all of its components,
shall strictly conform to the requirements of this
Contract, including, without limitation, the performance
standards set forth in Subsection 18 of this Contract;
and shall be fit, sufficient, and euitable for the purposes
expressed in, or reasonably inferred from, this Contract
and the warranties expressed herein shall be in addition
to any other warranties expressed or implied by law,
which are hereby reserved unto the Village.
B. Compliance with Laws. The Work, and all of its
components, shall be provided, performed, and completed
in compliance with, and Contractor agrees to be bound
by, all applicable federal, state, and local laws, orders,
rules, and regulations, as they may be modified or
amended from time to time, including without limitation,
if applicable, the Prevailing Wage Act, 820 ILCS
130/0.01 et seq.; any other prevailing wage laws; any
statutes requiring preference to laborers of specified
classes; any statutes prohibiting discrimination because
of, or requiring affrrmative action based on, race, creed,
color, national origin, age, sex, or other prohibited
classification; and any statutes regarding safety or the
performance of the Work. Further, Contractor shall
have a written sexual harassment policy in compliance
with Section 2-105 of the Illinois Human Rights Act
during the course ofthe work.
C. Not Barred. Contractor is not barred by law
from contracting with the Village or with any other unit
of state or local government as a result of (i) a
delinquency in the payment of any tax administered by
the Illinois Department of Revenue unless Contractor is
contesting, in accordance with the procedures
established by the appropriate Revenue Act, its liability
for the tax or the amount of tax, as set forth in 65 ILCS
Slll-42.1-l; or (ii) a violation of either Section 33E-3 or
Section 33E-4 of Article 33 of the Criminal Code of 1961,
720ILCS 5/33E-1et seq.
D. Qualified. Contractor has the requisite
experience, ability, capital, facilities, plant, organization,
and staff to enable Contractor to perform the Work
successfully and promptly and to commence and
complete the Work within the Contract Price and
Contract Time set forth above.
7. Ackuowledgements
In submitting this Contract, Contractor
acknowledges and agrees that:
A. Reliance. The Village is relying on all
warranties, representations, and statements made by
Contractor in this Contract.
B. Acceptance. If this Contract is accepted,
Contractor shall be bound by each and every term,
condition, or provision contained in this Contract.
C. Remedies. Each of the rights and remedies
reserved to the Village in this Contract shall be
cumulative and additional to any other or further
remedies provided in law or equity or in this Contract.
D. Time. Time is of the essence in the performance
of all terms and provisions of this Contract and, except
where stated otherwise references in this Contract to
days shall be construed to refer to calendar days and
time.
E. No Waiver. No examination, inspection,
investigation, test, measurement, review, determination,
decision, certificate, or approval by the Village, whether
before or after the Village's acceptance of this Contract;
nor any information or data supplied by the Village,
whether before or after the Village's acceptance of this
Contract; nor any order by the Village for the payment of
money; nor any payment for, or use, possession, or
acceptance of, the whole or any part of the Work by the
Village; nor any extension of time granted by the Village;
nor any delay by the Village in exercising any right
under this Contract; nor any other act or omission of the
Village shall constitute or be deemed to be an acceptance
of any defective, damaged, or nonconforming Work, nor
operate to waive or otherwise diminish the effect of any
representation or warranty made by Contractor; or of
any requirement or provision of this Contract; or of any
remedy, power, or right of the Village.
F. Severabilitv. It is hereby expressed to be the
intent of the parties to this Contract that should any
provision, covenant, agreement, or portion of this
Contract or its application to any Person or property be
held invalid by a court of competent jurisdiction, the
remaining provisions of this Contract and the validity,
enforceability, and application to any Person or property
shall not be impaired thereby, but the remaining
provisions shall be interpreted, applied, and enforced so
as to achieve, as near as may be, the purpose and intent
of this Contract to the greatest extent permitted by
applicable law.
G. Amendments and Modifications. No amendment
or modification to this Contract shall be effective until it3
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EXIIBrT A
(Qび OTES DATED DECEEER 3 2θ J砂5
Customer
Oak Brook Police
Department (OAK003)
Kruger,,ames
1200 Oak Brook Rd
Oak 8rook. lL 60523
United States
Customer Po:
SpGClal tnrtructlons!
B:::T●
Oak 3「ook Po∥ce
Department
Koubek,Kathleen
1200 0ak Brook Rd
Oak 8rook,:L60523
United States
Sh:P To
Oak Br●●k Poiice
Department
Koubek,Kathleen
1200 0ak Brook Rd
Oak Brook,IL 60523
United States
Te""s:
Net 30 Days
Pace Systems,:nc.
2040 Corporate Lane
Napervi∥e,∥linois 60563‐9691
United States
http:〃www,pace‐systems.com
(P)630‐395‐2200
(F)630・ 395‐2250
Date
Dec 03.201812:50 PM
CST
Moditted Date
Dec 03,201812:51 PM
CST
Doc#
552538 ‐rev l ofl
Ooscription
Police East Vestibule Camera
Replacement
S●1●sRep
Adrntn, Pace
{P,630‐395‐2197
Customer Contact
Kro9er′ ,ames
Ship via:
UPS Ground
Carri●r Account#:
AX15 M3046‐VNetwork surve∥lance camera・ dome‐dustproof/waterproof/vanda卜 pr。。f・ color
〔DaystNlght)‐4 MP‐2688x1520‐M12 mount‐lxed iris‐lxed foca:・ HDMI・ LAN
10/100・ MPEC‐4,M,PE6.H264‐PoE
AXIS T91E61
Camera dome mount・ wa∥mountable‐for AX:S P3215,P335412.P3354 6mm.
P3364,'3365,P3367,Q3505
AX:S
Camera housing mounting kit・ pendant mountable‐for AXIS Companion Dome V.
M3044,M3045,M3046,M3104,M3105,M3106
Professional Services
lnsta∥atlon and Con19tlration
0806‐001 Yes
5506‐481 Yes l
5507‐361 Yes l
PROFSERV Yes l
53500 S3500
525.00 325.00
,250.00 5250.00
Subtota卜 3610.00
Tax(0.000%): s000
Shipping: 50.00
■Ota:: 16■0,00
530000
Customer
oak Brook Pollce
Oepartment (OAK003)
Kruger, James
1200 Oak Brook Rd
Oak Brook, lL 60523
United States
Customer Po:
Speclal Instructlonsr
Bi::To
Oak Brook Pollce
Department
Koubek,Kathleen
1200 0ak Brook Rd
Oak Brook,IL 60523
United States
ShiP T●
Oak Brook Po∥ce
Department
Koubek,Kathleen
1200 0ak Br。。k Rd
Oak Brook.:L60523
United States
Terms:
Net 30 0ays
Pace Systems,Inc.
2040 Corporate tane
Napervi∥e′∥∥nois 60563‐9691
United States
httpソ /WW嘔 pace‐systems,com
(P)630・ 395-2200
(F)630‐395‐2250
Date
Dec 03,201812:52 PM
CST
Modi"ed Dat●
Dec 03.2018 01118 PM
CST
Doc#
552589 ‐rev l ofl
DescrlptiOn
East Exterlor Corner Camera
SaiesRep
Admln, Pace
(P)630‐395‐2197
Customer Contact
Kruger,り ames
Ship via:
UPS Ground
Carrier Account#:
Hanwha Multisensor Camera
Outdoor 2 x 2MP Dome Camera
Hanwha 2.4mm Modular Lens
135.4 oegree Lens
Hanwha Corner Mount Kit
Hanwha Wall Mount
Hanwha Pendant Kit
Milestone Xprotect Professlonal Plus Deyice Llcense
Milestone Xprotect Professional Plus Care Plus
I Year Care Plus
Electrical Services
Physical hstallatlo
Professional Services
Conflguration
PNM‐7000VD
SLA‐2M22400D
58P・ 300KM
S8P‐300WMl
SBP‐300HM6
XP,pLuSDL
YXPPPLuSDL
ELECSERV
PROFSERV
560000 車60000
Yes
Yes 545,00 54500
35000 $10000
Yes 545.00 54500
s3000
5125.00 5125.00
Yes s2500
5500.00 550000
5250.005250.00
Subtotali Sl,720.00
TaX(0.000%): 5000
shippin9: 事000
TOta:: 11,720.00
Dercriptlon
Customer
Oak Erook Police
o€partment (OAKo03)
Kruger, James
1200 Oak Brook Rd
Oak Brook, lL 60523
L,nited States
Cu3tom6r Po:
Speclal Instructlons:
B∥:To
Oak Brook Police
Department
Koubek,Kathleen
1200 0ak Brook Rd
Oak Brook,IL 60523
United States
Ship T●
Oak Brook Po∥ce
Department
Koubek,Kathieen
1200 0ok Brook Rd
Oak Brook,lL 60523
united states
Terms:
Net 30 Days
Pace Systems,:nc.
2040 Corporate Lane
Naperv∥le,!∥inois 60563‐9691
Un!ted States
http:〃www,pace‐systoms com
(P)630ヽ 395‐2200
(F)630‐395‐2250
Dat●
Dec 03.201811:45 AM
CST
Modl■ed Date
Dec 03,201812:50 PM
CST
Doc#
552586 ‐rev l of l
Description
Po∥ce UL Vestibule Camera
S●:eSRep
Admin, Pace
(P)630‐395‐2197
Customer Contact
Kruger,James
Shlp Vla:
UPS Ground
Carrler Account *:
AXIS M3046‐VNetWork survei:lance camera‐dome‐dustproofノ Waterproofノ Vandal‐proof‐color
{DaysN19ht)‐4 MP‐2688x1520,M12 mount‐lxed iris‐6xed foca:‐HDMI‐LAN
10′100‐MPE6‐4,MIPEC.H.264‐PoE
AXIS T91E61
Camera dome mount‐wa∥mountable‐r。「AXiS P3215,P335412,P3354 6mm,
P3364,P3365,P3367,03505
AXiS
Camera housing mountin9 kit・ pendant mOuntable‐for AX:S Cornpanion Dome V,
M30“,M3045,M3046.M3104,M3105,M3106
M∥estone Xprotect ProfessionaI Plus Device License
l DeviCe LiCense
M∥estone Xprotect Professional Plus Care Plus
l Year Care plus
Professlona:Services
lnsta∥ation and Con19uration
0806‐001 Yes
5506‐481
5507‐361
XPPPLUSDL
YXPPPLUSDL
PROFSERV
530000 5300.00
535.00 535,00
325.00 52500
3125.00 512500
525.00 32500
S250.00 3250,00
YeS l
Yes l
Yes l
Yes l
YeS l
Subtotal( $76000
■X(0.000%): 50.00
Shipping: 50.00
T●tコ :: 5760.00
EXIIBrr B
(INSじRAⅣCE REQし り田 EMEⅣrs,
Certificates of Insurance shall be presented to the Village upon execution of this contract and vendor shall not
commence work until it provides and receives acceptance of insurance certificates from the Village as requrred by
this exhibit.
Each contractor performing any work pursuant to a contract with the Village of Oak Brook and each permittee
working under a permit as required pursuant to the provrsions of Title 1 of Chapter 8 of the Code of Ordinances of
the Village of Oak Brook (hereinafter referred to as "Insured") shall be required to carry such insurance as
specified herein. Such contractor and permittee shall procure and maintain for the duration of the contract or
permit insurance against claims for injuries to persons or damages to property which may arise from or in
connection with the performance of the work under the contract or permit, either by the contractor, permittee, or
their a gents, representatives, employees or subcontractors.
A contractor or permittee shall maintain insurance with limits no less than:
A. General Liability - $2,000,000 combined single limit per occurrence for bodily injury, personal injury and
property damage;
B. Automobile Liability (if applicable) - $1,000,000 combined single limit per accident for bodily injury and
propefty damage;
C. Worker's Compensation and Employer's Liability - Worker's Compensation limits as required by the Labor
Code of the State of Illinois and Employer's Liabitity limits of $1,000,000 per accident.
Any deductibles or self-insured retention must be declared to and approved by the Viliage. At the option of the
Village, either the insurer shall reduce or eliminate such deductible or self-insured retention as respects the
Village, its officers, offrcials, employees and volunteers; or the Insured shall procwe a bond guaranteeing
payment of losses and related investigations, claim administration and defense expenses to the extent of such
deductible or self-insured retention.
The policies shall contain, or be endorsed to contain, the following provisions:
D. General Liability and Automobile Liability Coverage -
(1)The Village, its officers, officials, employees and volunteers are to be covered as additional insureds as
respects: Iiability arising out of activities performed by or on behalf of the Insured; premises owned,
occupied or used by the Insured. The coverage shall contain no special limitations on the scope of
protection afforded to the Village, its officers, officials, employees, volunteers, or agents.
(z)The Insured's insurance coverage shall be primary insurance as respects the Village, its officers,
officials, employees, volunteers and agents. Any insurance or self-insurance maintained by the
Village, its officers, officials, employees, volunteers or agents shall be in excess of the Insured's
insurance and shall not contribute with it.
(S)Any failure to comply with reporting provisions of the policies shall not afflect coverage provided to the
Village, its officers, officials, employees, volunteers or agents.
(a)The Insured's insurance shall apply separately to each covered party against whom claim is made or
suit is brought except with respect to the limits of the insurer's liability.
E. Worker's Compensation and Employer's LiabiJity Coverage
The policy shall waive all rights of subrogation against the Village, its officers, officials, employees,
volunteers and agents for losses arising from work performed by the insured for the Village.
Each insurance policy shall be endorsed to state that coverage shall not be suspended, voided, canceled by either
party, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail has
been given to the Village. Each insurance policy shall name the Village, its officers, oflicials and employees,
volunteers and agents as additional Insureds. Insurance is to be placed with insurers with a Best's rating of no
less than A: MI.
Each Insured shall furnish the Village with certificates of insurance and with origrnal endorsements effecting
coverage required by this provision. The certificate and endorsements for each insurance policy are to be signed
by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements are to
be on forms approved by the Village and shall be subject to approval by the Village Attorney before work
commences. The Village reserves the right to require complete, certified copies of all required insurance policies,
at any time.
Each insured shall rnclude all subcontractors as insureds under its policies or shall furnish separate certificates
and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the
requirements stated herein.7