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Minutes - 03/18/2019 - Plan Commission1 2. 3 0 VLLLAGF o1 MINUTES OF THE MARCH 18, 2019 OAK BR ' REGULAR MEETING OF THE PLAN COMMISSION OF THE VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON JUNE 17, 2019 CALL TO ORDER: CALL TO ORDER The Meeting of the Plan Commission was called to order by Chairwoman Tropinski in the Samuel E. Dean Board Room of the Butler Government Center at 7:02 p.m. ROLL (..''ALL: ROLL CALL Gail Polanek called the roll with the following persons PRESENT: Chairwoman Marcia Tropinski, Members Thomas Doyle, Rahma Hasan, Raju Iyer, Raj Lal (arrived 7:15) and Kenneth Wilczak ABSENT: Member Richard DiBernardo IN ATTENDANCE: Development Services Director Tony Budzikowski, Public Works Director Doug Patchin, Public Works Superintendent Rick Valent, Planner Rebecca Von Drasek and Planning Technician Gail Polanek APPROVAL OF MINUTES: MINUTES SPECIAL PLAN COMMISSION MEETING OF FEBRUARY 11, 2019 FEBRUARY 11, 2019 Motion by Member Doyle, seconded by Member Hasan to waive the reading of the minutes and to approve the minutes of the February 11, 2019 Special Plan Commission meeting as written. VOICE VOTE: Motion Carried. UNFINISHED BUSINESS UNFINISHED BUSINESS A. 3005 OAK BROOK HILLS ROAD — DARWEESH AND AL-DALLAL — MAP 3005 OAK BROOK HILLS ROAD - AMENDMENT — TO REZONE THE PROPERTY FROM R-1 TO R-2 DARWEESH AND SINGLE-FAMILY DETACHED ZONING DISTRICT AL-DA'-LAL-M AMEND - FROM R-1 to R-2 Chairwoman Tropinski noted that this matter would not be heard this evening as the applicant had requested it be continued to the next regular meeting of the Plan Commission on April 15, 2019. Motioned by Member Iyer, seconded by Member Hasan to continue the public hearing to the Regular Plan Commission meeting on April 15, 2019. VILLAGE OF OAK BROOK Regular Plan Commission Minutes Page�I of 7 March 18, 2019 5. ROLL CALL VOTE: Ayes: 5 — Members Doyle, Hasan, Iyer, Wilczak and Chairwoman Tropinski Nays: 0 — Absent 2 - Members DiBernardo and Lal. Motion Carried. NEW BUSINESS A. VILLAGE OF OAK BROOK — SPECIAL USE — TO CONSTRUCT A SALT AND STORAGE FACILITY ON A PORTION OF THE SPORTS CORE PROPERTY — APPROXIMATE LOCATION — 700-810 OAK BROOK ROAD Chairwoman Tropinski announced the petition. Public Works Director, Doug Patchin gave a PowerPoint presentation that provided the location of the proposed Salt Storage facility on the Sports Core property, existing conditions and clean up as well as illustrations of the proposed structure. The barn -type building will fit in well in the area since there are polo barns on the opposite side of the property. The numerous improvements on the Sport Core property over the years have not taken into consideration how the projects affect the entire property. Stormwater discharge runs into the woods and eventually finds its way to Salt Creek or into the county drainage system along Oak Brook Roadl31" Street. For years, trees have been dying along those paths. As part of the Village's Stormwater Management Permit MS4, the Village must limit the material that can contaminate stormwater runoff. Along with the indoor storage facility, outdoor storage would allow clean up and removal of the multiple sites located around the Sports Core property. The storage facility and drainage improvements are part of multi-year projects. The proposed salt storage facility would allow the Village to purchase salt off-season at much lower prices and store it for future use. The Village uses approximately 1,500-2,000 tons of salt per year. The current salt dome located in the Public Works yard can accommodate 750 tons of salt. Over the past five years, 400 tons has been stored under a tarp in the yard. An indoor facility would store more than a two-year supply in addition to other materials. The Public Works garage currently stores dirt, stone and sand due to the potential of wash -away in the event of rain or snow. The salt storage facility will consolidate numerous outdoor storage sites spread throughout the Sport Core property and limit the amount of runoff. The outdoor area would have a lockable yard with Sports Core and Public Works equipment, maintenance supplies, excavated spoil, leaves and wood chips. The designed stormwater drainage system will contain any potential runoff before it enters in to DuPage County Storm sewers or the Salt Creek Floodplain. VILLAGE OF OAK BROOK Regular Plan Commission Minutes Page 2 of 7 March 18, 2019 It) NEW BUSINESS VOB - S.U.- TO CONSTRUCT A SALT STORAGE FACLITIY ON THE SPORTS CORE PROPERTY Combining the reconstruction of the Bath and Tennis Club circle and drive -up road and stormwater drainage issues will ensure a better price for the projects. The work would include replacing the undersized storm sewers from the parking lot. Brick pavers will replace the existing blacktop in the circle as a permeable surface. Landscaping in the circle and the areas in front of the Bath and Tennis Club were designed as Best Management Practice (BMP) to control stormwater runoff. Christopher Burke Engineering was contracted to conduct a stormwater study of the property to determine how to optimize useable open space and improve the current drainage. They proposed possible recreational land uses. In December of 2018, the village applied for an Open Space Lands Acquisition and Development (OSLAD) Grant offered by the Illinois Department of Natural Resources (IDNR). The Village was awarded the OSLAD Grant in January in the amount of $279,600 in matching funds for improvements to the Sports Core property. Projects will proceed as funds are released by the State of Illinois. The site plan showed a change to the Bath and Tennis Club driveway as well as additional parking spaces. The storage area would be completely fenced with a gated entrance. The new drainage system will have catch basins to help prevent sediment from entering the drainage detention area. This allows the containment area to be cleaned prior to any debris leaving the detention area. The building was designed to enable a semi -truck to enter and dump directly into the building. The storage facility in the Public Works yard does not have that ability. Director Patchin was hopeful that clearing the buckthorn trees will allow natural light to come in and re-establish the natural vegetation. Additional trees have been added around the detention area as well as at the entrance. Ideally, the entrance to the storage facility would be hidden from view when driving on Polo Lane. They will also be adding landscaping against the sledding hill to prevent people from sledding down the back side of the hill. A satellite map of the Sports Core property was shown along with a history of specific areas. Past and current uses as well as existing and proposed improvements were discussed. Variations were also requested that would be reviewed by the Zoning Board of Appeals. Member Iyer asked for the length of the storage facility and the total square footage. Director Patchin replied that the facility was 180 -feet in length with a total of 12,600 square feet. The building is pre -fabricated with a concrete foundation in order to VILLAGE OF OAK BROOK Regular Plan Commission Minutes Page 3 of 7 March 18, 2019 _rV protect the building and site. Member Doyle questioned the amount of traffic that would be generated by the users of the facility. He was concerned about the safety issue with trucks using the same drive as the library and the soccer fields. He suggested adding a four-way stop sign at Polo Lane and Fuller Drive. Director Patchin responded that the road was designed for trucks and the traffic increase will be minimal. There may be two to three salt deliveries entering during the off-season that will be staggered as they come through. Trucks would enter at a slow pace during the week between 7:00 a.m. and 3:30 p.m. when soccer is normally not in session. A four-way stop sign could be added for safety. Member Doyle asked if the water detention area will always contain water. Director Patchin responded that it will be dry detention area. The retention on the east side of the Bath and Tennis is a wet retention. The additional detention area will help prevent marshy areas. Member Doyle asked if the outdoor storage bin wall will have deterrents so that it cannot be scaled. He believed it was a requirement that chain link fencing have landscaping on both sides to hide it. He noted that the fence would be visible to anyone using the library. Director Patchin responded that it would be easier to climb the fence than the walls. Planner Von Drasek agreed with Member Doyle, but stated that since the vegetation surrounds the site the fence would be visually screened. Director Patchin believed the fencing would not be visible as the new vegetation grows in. Orion Galey, Christopher Burke Consulting Engineer stated there would be evergreens and pines along the entrance drive into the facility and the perimeter would have a variety of trees. Member Doyle was concerned that the perimeter trees would be too tall with leaves on the upper surface and would not effectively screen the low fence area. Mr. Galey responded that they were open to suggestions for landscaping. Director Patchin responded that they could plant a mixture of high and low trees and vegetation to create better screening. Director Budzikowski suggested changing some of the shade trees to evergreens. VILLAGE OF OAK BROOK Regular Plan Commission Minutes Page 4 of 7 March 18, 2019 _6 Member Doyle questioned the type of equipment that would be stored in the facility. Director Patchin replied leaf boxes and equipment, plows during the off-season and other items to be stored long-term. It would not be equipment used on a daily or weekly basis. Member Doyle was concerned about the view from the library and questioned why the largest side of the building would face the library. Director Patchin responded that the smaller overhang was needed in the location shown in order to dump while allowing room to navigate trucks. They could look at what is stored at different locations within the facility. The proposed building is quite large and takes into account the storage needs for the future. Member Doyle questioned the exterior lighting and was concerned about the property's security. He asked if there had been a conversation with the police department if they would have to get out of the vehicle to open the gate in order to patrol the area. Director Patchin replied that the trucks and equipment used would provide ample lighting for dumping in the dark. There would also be motion activated lights above the doors. Salt would only be moved from this storage facility to the Public Works storage facility during the day. The Public Works storage would be the main -hub and the Sport Core storage would be a holding facility for the years when they run out of salt. They anticipate using the facility one to two times per week. The police would have to open the gate in order to patrol the area. He would have a conversation with them about it. Member Wilczak asked who owns the land and if an appraisal was done to determine the highest and best use of the land. He believed the land was too valuable to use the space for storage. He questioned if it was possible to expand the current storage facility at Public Works. Director Patchin responded that the Village owns the property, no appraisal was conducted and a small expansion of the storage facility at Public Works might be possible, but would only allow for an additional 200 tons, but it would be difficult to load the salt without the expense of purchasing proper equipment. Member Wilczak believed the storage facility was unsightly and thought it was inefficient to move the salt from one facility to another. Member Lal believed it was a worthwhile project for the Village and agreed with the chosen location. Member Hasan liked the barn concept and site plan. It would also allow clean-up of the surrounding area. She was in favor of the petition request. VILLAGE OF OAK BROOK Regular Plan Commission Minutes Page 5 of 7 March 18, 2019 91 Trustee Baar thanked Director Patchin and Public Works for embracing the Sports Core and returning it to the Village's responsibility. The pictures shown of the areas to be cleaned did not portray the extent of how bad the site was adding that it was a huge liability to the Village. He was thankful that the drainage issues were finally being addressed to save the oak trees. The OSLAD Grant and the Infrastructure Fund would help to address many of the issues, and it would not be possible without the creation of the storage facility, which would be a big improvement for the village. Motion by Member Hasan, seconded by Member Iyer to recommend the Special Use as requested, subject to the following conditions: 1. Obtain final approval of the proposed variations required to construct the storage facility and fencing. 2. That the development is to be in substantial conformance to the plans as submitted. 3. Look at the possibility to install a 4 -way stop sign at the new entrance drive to the facility, the library and Polo Lane, if warranted. 4. Include additional 6 -8 -foot -high evergreen material, mixed high and low and staggered along the fence to provide screening from the library, if determined to be necessary. 5. Ask for input from the Police Department whether there are any security issues to be addressed on the project site and if an electronic gate would be necessary. 6. That all previously approved special uses and variations granted to the Sports Core property not in conflict with this request will remain in full force and effect; 7. Add the provision: "Notwithstanding the attached exhibits, the applicant shall meet all Village Ordinance requirements at the time of the building permit application except as specifically varied or waived." ROLL CALL VOTE: Ayes: 5 — Members Doyle, Hasan, Iyer, Lal and Chairwoman Tropinski Nays: 1 — Member Wilcazk Absent 1 - Members DiBernardo. Motion Carried. OTHER BUSINESS OTHER BUSINESS There was no other business discussed. PUBLIC COMMENT PUBLIC COMMENTS There were no public comments. VILLAGE OF OAK BROOK Regular Plan Commission Minutes Page 6 of 7 March 18, 2019 ADJOURNMENT: ADJOURNMENT Motion by Member Iyer, seconded by Member Hasan to adjourn the meeting at 7:58 p.m. VOICE VOTE: Motion carried. ATTEST: /s/ Tony Budzikowski Tony Budzikowski Development Services Director Secretary VILLAGE OF OAK BROOK Regular Plan Commission Minutes Page 7 of 7 March 18, 2019