Minutes - 07/09/2019 - Board of Trustees (5)VILLAGE OF OAK BROOK MINUTES – JUNE 11, 2019 Page 1
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Gopal
Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at 7:00 pm. The
Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: Trustees John Baar, Philip Cuevas, Michael Manzo, Moin Saiyed, Edward Tiesenga, Asif
Yusuf, President Gopal Lalmalani
ABSENT: None
IN ATTENDANCE: Village Manager Rick Ginex, Development Services Director Tony
Budzikowski, Information Technology Director Jim Fox, Deputy Chief Jason Cates, Fire Chief Barry
Liss, Finance Director Jason Paprocki, Public Works Director Doug Patchin, Head Librarian Jacob
Post, Village Attorney Greg Jones
3. PRESIDENT’S OPENING COMMENTS
President Lalmalani announced that the petitioner has requested Item 8.A. be removed from the
agenda and continued to the July 9th Board Meeting.
President Lalmalani also discussed the opening of the polo season and the 2019 season schedule. In
addition, he informed everyone that on June 4th the McDonald's campus was officially sold to JPD
Oak Brook Holdings. He talked about the Taste of Oak Brook and noted that parking this year will
be $20 as well as no outside alcoholic beverages would be permitted.
President Lalmalani informed everyone that the Firefighter Pension Fund Board and the Sports Core
Advisory Committee are looking for appointed volunteers to fill vacant positions in addition to the
Community Enhancement Committee is in need of a secretary.
4. RESIDENT/VISITOR COMMENT - None presented at the time.
5. APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting of May 28, 2019
Motion by Trustee Cuevas, seconded by Trustee Manzo, to approve the Minutes of the Regular
Board of Trustees Meeting Minutes of May 28, 2019. VOICE VOTE: Motion carried.
MINUTES OF THE JUNE 11, 2019
REGULAR MEETING OF THE
PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF
OAK BROOK APPROVED AS
WRITTEN ON JULY 9, 2019
VILLAGE OF OAK BROOK MINUTES – JUNE 11, 2019 Page 2
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
which event, the item will be removed from the Consent Agenda and considered as the first item after
approval of the Consent Agenda.
A. Accounts Payable for Period Ending June 6, 2019 - $1,194,271.19
Significant Items included in Above:
1) LEGAL SERVICES:
a) Lamp Law, LLC - Legal Services - June 3, 2019 - $3,333.33
(FY19 YTD - $6,666.66)
TOTAL LEGAL BUDGET FOR 2019 IS $294,000
TOTAL LEGAL BILLS PAID FOR 2019- YTD - $79,924.65
2) Burke , LLC - 2019 Water Main Improvements - Brook Forest Subdivision Phase I -
$603,791.26
3) DuPage Metropolitan Enforcement Group - FY20 Contribution - $20,800.00
4) Health Care Services - BCBS HMO - July 2019 - $32,422.91
5) Health Care Services - BCBS PPO - April 2019 - $205,921.89
B. Approval of Payroll for Pay Period Ending:
1. June 1, 2019 - $821,069.14
C. Development Services Referrals
1. 3005 Oak Brook Hills Road – Final Plat of Subdivision
2. 501 Oak Brook Road – Final Plat of Subdivision
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1. Authorization to Seek Bids – Demolition Services for 2800 Meyers Road
E. Ordinances & Resolutions
1. ORDINANCE 2019-ZO-V-EX-S-1570, An Ordinance Granting a Variation From the
Section 13-12-3H Of Title 13 of the Village of Oak Brook Municipal Code to Allow
Additional Off-Street Parking on the Property Located at 900 Commerce Drive in the Village
of Oak Brook, Illinois
2. ORDINANCE 2019-ZO-V-EX-S-1571, An Ordinance Granting Variations From the
Provisions of Section 13-11-10 of Title 13 of the Village of Oak Brook Municipal Code to
Allow a Wall Sign on the Property Located at 800 Jorie Boulevard in the Village Of Oak
Brook, Illinois
VILLAGE OF OAK BROOK MINUTES – JUNE 11, 2019 Page 3
3. ORDINANCE 2019-PP-S-1572, An Ordinance Authorizing the Sale Through Electronic
Auction or Broker, Donation or Disposal of Certain Items of Personal Property Owned by the
Village of Oak Brook
4. ORDINANCE 2019-SWM-DU-RR-G-1149, An Ordinance Adopting New Village Code
Provisions Regarding Stormwater, Floodplain, and Sedimentation and Erosion Control
Regulations of the Village of Oak Brook
5. ORDINANCE 2019-FD-FPB-FEES-G-1150, An Ordinance Revising the Fire Departmental
Fees by Amending Chapter 2 (Fire Department) of Title 3 (Public Safety) of the Village
Code of the Village of Oak Brook
6. RESOLUTION 2019-PW-R-1810, A Resolution Approving and Authorizing a Professional
Services Agreement By and Between the Village of Oak Brook and Christopher B. Burke
Engineering, Ltd. for Engineering Design Services Related to the 16th Street MFT
Resurfacing Project
7. RESOLUTION 2019-PW-R-1811, A Resolution Approving and Authorizing a Professional
Services Agreement By and Between the Village of Oak Brook and Burke, LLC for
Construction Management Services for Designer-Led Design-Build of the 2019 Street
Improvements
8. RESOLUTION 2019-LY-R-1812, A Resolution Authorizing and Directing the Oak Brook
Public Library to Participate in the Non-Resident Library Card Program From July 1, 2019 to
June 30, 2020
9. RESOLUTION 2019-PD-PG-R-1813, A Resolution Approving the Waiver of Competitive
Bidding and Authorizing the Purchase of Ten (10) 4RE Digital In-Car Video Kits
Motion by Trustee Tiesenga, seconded by Trustee Manzo, to approve the Consent Agenda,
with the exception of Items 6.E.6. and 6.E.7, and authorize expenditures as presented.
ROLL CALL VOTE:
Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried.
7. ITEMS REMOVED FROM CONSENT AGENDA
6.E.6. RESOLUTION 2019-PW-R-1810, A Resolution Approving and Authorizing a Professional
Services Agreement By and Between the Village of Oak Brook and Christopher B. Burke
Engineering, Ltd. for Engineering Design Services Related to the 16th Street MFT
Resurfacing Project
6.E.7. RESOLUTION 2019-PW-R-1811, A Resolution Approving and Authorizing a Professional
Services Agreement By and Between the Village of Oak Brook and Burke, LLC for
VILLAGE OF OAK BROOK MINUTES – JUNE 11, 2019 Page 4
Construction Management Services for Designer-Led Design-Build of the 2019 Street
Improvements
Items 6.E.6. and 6.E.7. were motioned and discussed together.
Motion by Trustee Tiesenga, seconded by Trustee Manzo, that the Village Board awards a
Professional Services Agreement to Christopher B. Burke Engineering, Ltd. (CBBEL),
Rosemont, Illinois in the amount of $114,550, subject to final attorney review, for preparation
of the bidding documents and plans as well as construction Engineering services for the
Villages 16th Street MFT Resurfacing Project. Additionally, I move that the Village
Board approves Resolution R-1810adopt the attached ordinance authorizing the sale and
donation of surplus items; and that the Village Board award a contract to Burke LLC,
Rosemont, Illinois, in the amount of $1,323,875, subject to final attorney review, for the
Construction Management Contract for Designer-Led Design-Build of the 2019 Street
Improvements, and approve Resolution R-1811.
Trustee Tiesenga expressed his concerns with the various construction projects and heavy equipment
on 16th Street and questioned if this was the best time for the roadway resurfacing project. Public
Works Director Patchin stated that the Jupiter Project was taken into consideration and if they let
16th Street go through another winter, it would be in worse condition. He also mentioned that they
would be monitoring the construction traffic. Comments were made by the Board and questions
were addressed by Director Patchin.
ROLL CALL VOTE: (for both items 6.E.6 and 6.E.7)
Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried.
8. BOARD & COMMISSION RECOMMENDATIONS
A. Exeter 711 Jorie, LLC – 711 Jorie Blvd. – Variations – Front Yard and Alternate Front Yard
Setback for Parking
Item 8.A was removed at the beginning of the meeting and continued to the July 9, 2019
meeting.
B. Commerce Plaza Property, LLC - 2001-2015-2021 Spring Road - Restaurant - Planned
Development
Trustee Manzo made a full disclosure statement that a restaurant group he is affiliated with had
made an inquiry on the property.
Motion by Trustee Baar, seconded by Trustee Cuevas, that the Village Board concur with the
recommendation from the Planned Development Commission approving the requested
Planned Development with departures from standard for the property located 2001-2015
VILLAGE OF OAK BROOK MINUTES – JUNE 11, 2019 Page 5
Spring Road to permit and allow the construction of an approximate 39,000 SF restaurant
outlot subject to the following:
1. Final approval of building elevations for the restaurant building shall be subject to review
and approval by the Village Board. Design and/or architectural guidelines may be
provided for incorporation into the PD agreement that identify color palettes, building
materials and other architectural features for a high-quality commercial restaurant
project.
2. In the event that the development parcel is sold or subdivided at a future date, cross-access
and shared parking easements shall be provided within the development’s surface parking
lots and parking structures/decks in consideration of the mixed-use commercial nature of
the development. The cross access and shared parking easements must be in a form
approved by the Village Attorney prior to recordation.
3. The curb cut for Spring Road shall be engineered and constructed as a full access onto
Spring Road;
4. Final engineering approval shall be required prior to the issuance of the building permit
for the Development.
5. Final landscape plan approval shall be required prior to the issuance of the building
permit for the Development.
6. The outdoor dining area location shall be approved in accordance with the approved site
plan and shall not require a separate special use permit approval. Final review and
approval of the outdoor seating area shall be provided with a building permit and
reviewed/ approved by the Development Services Department.
7. Trash enclosures and other service areas shall be provided within the individual building
unless otherwise noted on the approved site plan.
8. All sign proposals shall comply with applicable sign code regulations of the Oak Brook
zoning ordinance.
9. Compliance with Plans: The development, maintenance, and operation of the Property will
be in substantial compliance with the plans and documents as submitted, except for minor
changes approved by the Development Services Director and Village Manager in
accordance with Section 13-15-8 of the Zoning Ordinance.
10. Add the condition “Notwithstanding the attached exhibits, the applicant shall meet all
Village Ordinance requirements at the time of building permit application except as
specifically varied or waived”.
11. Authorize the Village Attorney to prepare the necessary ordinance granting the requested
Planned Development for approval and adoption at a subsequent Board of Trustees
meeting.
Jan Goldsmith (Zeller Development Corporation) presented a PowerPoint presentation regarding the
approvals and variations sought for the property. She also provided an overview of the items
presented at the Preliminary Board Review. Bill Grieve’s (Gewalt Hamilton Engineering) reviewed
the traffic study and said that the traffic could be accommodated by the full access on Spring Road.
Bridget O’Keefe (Daspin & Aument LLP) also addressed the traffic study and said that they did
extensive analysis on the data. Comments were made by the Board regarding the traffic and parking.
Questions were addressed by Ms. Goldsmith, Mr. Grieve’s. and Development Services Director
Budzikowski. Shane Leathers (FC Valet) spoke regarding the spoke regarding the valet service at
Oak Brook Center. Discussion ensued. Trustee Baar made a friendly amendment to alter the left out
(if needed upon consultation), limit the footprint to 10,500 square feet, and cap 12,000 square feet on
the restaurant.
VILLAGE OF OAK BROOK MINUTES – JUNE 11, 2019 Page 6
ROLL CALL VOTE: (as amended)
Ayes: 5 – Trustees Baar, Cuevas, Manzo, Saiyed, Yusuf
Nays: 1 – Trustee Tiesenga
Abstain: 0 – None
Absent: 0 – None
Motion carried.
9. ACTIVE BUSINESS
A. Republic Services Agreement - Discussion
Village Manager Ginex explained the Village has been using Republic Services as the waste hauler
since January 1, 2015. The five-year contract will expire December 31, 2019. He asked the Board
for some direction, if they want to extend the contract or if the they want to go out to bid. If an
extension is desired by the Village, the contractor needs to be notified no later than 120 days before
the expiration of the initial five (5) year term. Trustee Baar stated that most of the homeowners are
pleased with the service provided by Republic Services and that their rates are competitive.
However, after several terms, he thought it was in the best interest of the Village to go out to bid.
Comments were made by the Board. Consensus was to go out to bid.
10. INFORMATION & UPDATES
A. Village Manager
Village Manager Ginex reported on the upcoming meetings for the Taste of Oak Brook.
B. Village Clerk
Village Clerk Pruss had nothing to report.
C. Trustees
Trustee Tiesenga thanked staff for the research and input on the projects listed in the Mangers Week
in Review.
Trustee Manzo welcomed the new corporate residents to Oak Brook and thought that the future looked
very bright.
Trustee Baar spoke regarding the improvements along the I-294 and I-88 tollways.
Trustee Cuevas wanted the residents to be informed that the grass clippings don’t go into the street as
it could clog the drainage and cause flooding.
Trustee Saiyed talked about the new owner of the McDonald’s campus and inviting them to the Taste
of Oak Brook.
Trustee Yusuf thanked Director Patchin for working on the flooding issues.
D. Village Attorney
Village Attorney Jones had nothing to report.
VILLAGE OF OAK BROOK MINUTES – JUNE 11, 2019 Page 7
E. Village President
Information Technology Director Fox talked about the new GIS features on the Village’s website.
Deputy Chief Cates discussed the swearing in of two new Police Officers Justin Pearce and Joshua
Pfotenhauer.
Public Works Director Patchin reported that there is a link to the tollways on the Village’s website.
He also discussed how the GIS system is becoming a very important tool for restorations and future
projects.
Golf Club Superintendent / Manager Sean Creed reported on an upcoming patio party.
Head Librarian Jacob Post reminded everyone that the summer reading program has started.
Finance Director Paprocki reported that the sales tax collections were roughly 2% higher than last
year.
11. ADJOURNMENT
Motion by Trustee Cuevas, seconded by Trustee Yusuf, to adjourn the Regular Meeting of the
Board of Trustees at 9:07 p.m. VOICE VOTE: Motion carried.
ATTEST:
/s/ Charlotte K. Pruss
Charlotte K. Pruss
Village Clerk