R-1816 - 07/09/2019 - CONTRACTS - Resolutions RESOLUTION 2019-LY-GAS-CNTRCT-R-1$16
A RESOLUTION APPROVING THE WAIVER OF COMPETITIVE BIDDING AND AUTHORIZING THE
VILLAGE TO ENTER INTO A CONTRACT WITH TRANE U.S. INC. FOR THE OAK BROOK
LIBRARY BUILDING AUTOMATION SYSTEM AND CONTROLS UPGRADE PROJECT
WHEREAS, the Village library's HVAC system was installed in 2001 and the building automation
system (BAS) and associated controllers have reached the end of their useful life; and
WHEREAS, Public Works staff solicited proposals from two companies for the replacement of the
BAS and controllers and recommends a contract be entered into with Trane U.S. Inc. ("Trane") for the
work, and
WHEREAS, Trane currently services the BAS and controller system at Butler Government Center
and Public Works and has provided superior customer service; and
WHEREAS, based on its experience with Trane, staff recommends the Village Board waive
competitive bidding pursuant to Section 1-7-4.A of the Village Code to provide operational continuity of
HVAC systems across Village facilities, allow for a more streamlined remote access process, and to
reduce staff training time and improved administrative efficiency; and
WHEREAS, based on the recommendation of Village staff, the information provided, and
following due consideration and review;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS, as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Waiver of Competitive Bidding. The Board of Trustees authorizes the adoption of
this Resolution without the need for competitive bidding.
Section 1 Approval of Agreement. The President and Board of Trustees hereby approve
the execution of a contract by and between the Village and Trane U.S. Inc. in a final form approved by the
Village Attorney.
Section 4: Authorization and Execution of the Agreement. The Village Manager and Village
Clerk shall be, and hereby are, authorized to execute the Agreement after receipt of the final Agreement
fully executed by Trane U.S. Inc.
Section 5: Effective Date. This Resolution shall be in full force and effect upon passage and
approval in the manner provided by law.
[Signature page follows]
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Resolution 2019-LY-GAS-CNTRCT-R-1816
Contract with Trane U.S. Inc.2 of 2
APPROVED THIS 9th day of July, 2019
Gopa almalani
Village President
PASSED THIS 9th day of July, 2019
Ayes: Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: None
Absent: None
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�vE of DA't Charlotte K. Pruss
v ?O Village Clerk
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