R-1817 - 07/09/2019 - AGREEMENTS - Resolutions Supporting DocumentsBOT AGENDA Page 1
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Regular Board of Trustees Meeting
of
July 9 , 2019
SUBJECT: 2019 Water Distribution Improvements
FROM: Doug Patchin, Director of Public Works
BUDGET SOURCE/BUDGET IMPACT: $3,463,169 from account 451-91000,
Water Distribution Improvements. $2,485,409 the remaining budgeted amount and an
additional $977,760 which will be paid from the Water Fund in 2020.
RECOMMENDED MOTION: I move the Village Board award a contract to Burke
LLC, Rosemont, Illinois, in the amount of $3,463,169, subject to final attorney review, for
the Construction Management Contract for Designer-Led Design-Build for the remaining
2019 Water Distribution Improvements, and approve Resolution R-1817.
Background/History:
During the 2019 Budget process we proposed Water Distribution improvements in the
southwest quarter section of Brook Forest, (Concord, Ivy and Devonshire) on Enterprise
Drive from 22nd Street crossing the creek to Clearwater, Luthin Road and Harger Road
creek crossing to Yorkshire. The Brook Forest portion is approximately 65% completed.
We are now ready to proceed with the remaining improvements.
Working on the design for the creek crossings, soil borings were required, bed rock was
found below the creek bed, this required a different approach to directional boring, we now
must drill through the bed rock at the Enterprise crossing. Bed rock was also found at the
Harger Road creek crossing, this section was put on hold for 1 year while we applied for a
grant for the bike path bridge. The bridge offered another option to drilling the bed rock
under the creek, there is an option for installing insulated water main under the bridge at a
substantial saving verses rock drilling.
We have also been working with the Tollway on the North Windsor Drive widening project
which includes widening and lengthening the Tollway Bridge. The Tollway has moved the
ITEM 6.D.5
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bridge project to begin early 2020, before this construction project can proceed, the village
is responsible for moving the utilities (water main) around the area of the bridge. This work
was projected to be completed in 2020, at the request of the Tollway we need to move this
work to the end of 2019.
We are requesting the approval of an additional $ 977,760 for the Windsor Drive water
main relocation to be constructed this year and the Harger Road project to be constructed
in FY 2020.
Below is the breakdown of fees associated with this contract.
Base Professional Fees
Design Fee (Enterprise Drive) $ 98,745
Construction Management (Enterprise and Luthin) $157,991
Construction Management (Windsor Drive) $ 84,835
General Conditions (Enterprise and Luthin) $ 98,745
General Conditions (Windsor Drive) $ 49,903
$490,219
Water Distribution Improvements (Enterprise and Luthin)
Watermain Construction $1,519,875
Full Depth Trench Patching and Restorations $ 455,015
$1,974,890
Water Distribution Improvements (Windsor Drive)
Watermain Construction $ 884,440
Temporary Trench Patching and Restorations $ 113,620
$ 998,060
Total Contract Price $3,463,169
These project will be paid through the Village’s Water Distribution Improvement fund.
Recommendation:
The Village Board award a contract to Burke LLC, Rosemont, Illinois, in the amount of
$3,463,169, subject to final attorney review, for the Construction Management Contract
for Designer-Led Design-Build for the 2019 Water Distribution Improvements, and
approve Resolution R-1817.
RESOLUTION 2019-ENG-WA-MAIN-AG-R-1817
A RESOL UTION APPROVING AND AUTHORIZING AN AGREEMENT
BY AND BETWEEN THE VILLAGE OF OAK BROOK AND BURKE L.L.C. FOR DESIGNER-LED
DESIGN-BUILD OF THE 2019 WATER DISTRIBUTION IMPROVEMENTS
WHEREAS, the Village has budgeted funds in its budget for Fiscal Year 2019 for water distribution
improvements ("Project"); and
WHEREAS, the Project consists of professional engineering design services and construction of
the water distribution improvements; and
WHEREAS, pursuant to the Local Government Professional Services Selection Act, 50 ILCS
510/0.01 et seq., and Section 1-7-6 of the Village Code, the Village is not required to follow the notice,
evaluation, and selection procedures set forth in the Act for engineering services provided by engineers
who have a satisfactory relationship with the Village; and
WHEREAS, pursuant to Section 8-9-1 of the Illinois Municipal Code and Section 1-7-4A of the
Village Code, any contract for construction of a public work may be entered into by the Village without
advertising for bids if authorized by a vote of two-thirds of all the trustees then holding office; and
WHEREAS, the Burke L.L.C. ("Burke") has previously provided satisfactory engineering and
construction services for the Village; and
WHEREAS, the Village and Burke desire to enter into and execute an agreement for Burke to
perform the Project for the Village for an amount not to exceed $3,463,169 subject to final attorney review
and approval; and
WHEREAS, the President and Board of Trustees have determined that based on Burke’s
satisfactory relationship with the Village, it is in the best interests of the Village to waive the requirements
for professional services selection and competitive bidding and enter into an agreement;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part of,
this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Waiver of Professional Services Selection and Competitive Bidding. The President
and Board of Trustees hereby waive the requirements for professional services selection and competitive
bidding.
Section 3: Approval of Agreement. The President and Board of Trustees hereby approve an
agreement by and between the Village and Burke in a final form approved by the Village Attorney.
Section 4: Authorization and Execution of the Agreement. The Village Manager and Village
Clerk shall be, and hereby are, authorized to execute the agreement after receipt of the fully executed
agreement by Burke.
Section 5: Effective Date. This Resolution shall be in full force and effect upon passage and
approval in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
Resolution 2019-ENG-WA-MAIN-AG-R-1817
Designer-Led Design-Build
of the 2019 Water Distribution Improvements
2 of 2
APPROVED THIS ___ day of July, 2019
Gopal G. Lalmalani
Village President
PASSED THIS ___ day of July, 2019
Ayes:
Nays:
Absent:
ATTEST:
Charlotte K. Pruss
Village Clerk
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