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Minutes - 05/01/2019 - Long Term Strategic Planning Advisory Committee G�of ogKe MINUTES OF THE MAY 1, 2019 SPECIAL MEETING OF THE OAK 90� BROOK LONG TERM STRATEGIC PLANNING ADVISORY COMMITTEE OF THE VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON JUNE 10, 2019 d � A 'Z v FO0tINT1('` CALL TO ORDER: The Special Meeting of the Oak Brook Long Term Strategic Planning Advisory Committee of the Village of Oak Brook was held in the Samuel E. Dean Board Room at the Butler Government Center and called to order by Co-Chairman Rusteberg at 7:00 PM PRESENT: Don Adler, Mohsin Dada, James DePhillips, Anne Marrs Huber,Heidi Huizenga, Rajiv Khatau, Al Koren, Kerry Krafthefer, Todd Rusteberg, Constantine Xinos ABSENT: Nitin Shah, Mario Vescovi IN ATTENDANCE: Jason Paprocki, Finance Director, Donna Bettin, Executive Assistant, Gopal Lalmalani, Village President. Trustees Michael Manzo and Asif Yusuf arrived at 8:00 PM. Co-Chair Todd Rusteberg introduced himself and thanked everyone for their commitment and willingness to serve on this Committee to take Oak Brook into the future. He also thanked Village President Lalmalani and the Village Board for entrusting this Committee to advise them on the things they designate for review over the next 10 months. PUBLIC COMMENT Oak Brook Resident Jerry Wolin spoke to the Committee regarding the Village Board voting on the revised Commercial Revitalization Plan within the next week or two. He wanted to call the Committee's attention to an item in the plan, which is a multifamily housing plan. He would hate to see the Mall become full of apartments or condos. He is requesting the Committee to make a recommendation to the Village Board to put that particular section of the revitalization plan on hold until the Committee has a chance to discuss and evaluate to determine if apartments at the shopping center is something that is good for Oak Brook. OVERVIEW OF THE CHARTER A. Goals, Objectives & Commitments Co-Chair Rusteberg displayed a power point presentation that showed the Resolution the Village Board approved for the make up of the Committee, its charge and general guidelines. Minutes will be taken and records of the meetings will be kept and the Committee's term is until February 26, 2020. August 27th is the first presentation of Committee findings to the Village Board. Any requests for information or materials need to first be made to the Committee Co-Chairs and they will make formal requests to the Village Manager or Village President. B. Open Meetings Act—Village Attorney Kurt Asprooth Co-Chair Rusteberg introduced the Village Attorney, Kurt Asprooth. Attorney Asprooth displayed a power point presentation and gave an overview of the open meetings act including what constitutes a quorum of this Committee and what potential emails, social media and social gatherings could be considered a violation. INTRODUCTIONS Co-Chair Rusteberg asked all Committee members to take a couple of minutes to introduce themselves and provide a brief description about themselves. Long Term Strategic Planning Advisory Committee Minutes Page 1 of 2 Mtg. of May 1,2019 Village President Lalmalani thanked the members of the Committee for their service to the Community by participating on this Committee. He stated that the Village needs to find ways to increase revenue and reduce expenses and is asking the Committee to think outside the box to make things happen. PROPOSED SUB-COMMITTEES/WORK STREAMS Co-Chair Rusteberg explained that at this meeting, the Committee shall form sub-committees to discuss various topics that have been brought up. From that point forward this Committee shall rely on the sub-committees to do the fact-finding and at the next meeting share with the group your recommendations, findings and initial thoughts. The next meeting will be to refine what the Committee will be recommending to the Village Board in August. The next three agenda items were all discussed with the sub-committees below. A. Proposed High Level Approach,for Each Track B. Items to Review/Address C. Known Challenges to Include in Review Per Track Three sub-committees were proposed: 1. Village & Sports Core Finances 2. Economic Development 3. Village Services & Master Planning Co-Chair Rusteberg requested Committee members to volunteer for the different sub-committees. Don Adler will be the lead on the Village and Sports Core Finances sub-committee. Don Adler spoke to the Committee about various items in the Village Budget that needs to be reviewed, evaluated and researched, this includes the Sports Core. Discussion ensued. Co-Chair Rusteberg asked for volunteers from the Committee to participate on the Village & Sports Core Finances Sub-committee. The following Committee members responded: Dan Adler, Lead, Anne Marrs Huber, Jim DePhillips and Co-Chair Constantine Xinos. Co-Chair Rusteberg then described the next sub-committee, Economic Development and offered items to be addressed Village-wide. Discussion ensued. He then requested Committee members to volunteer and someone to act as Lead. Kerry Krafthefer volunteered to Lead the Economic Development sub-committee and those that volunteered include: Heidi Huizenga, Rajiv Khatau,Nitin Shah and Co-Chair Rusteberg. He then introduced the third possible sub-committee, Village Services &Master Planning. After some discussion, it was determined that only 2 sub-committees were necessary as Village Services and Master Planning could be grouped with the other 2 sub-committees. Those members who were not present or did not volunteer to participate on one of the two sub- committees will be placed on one of the two. Co-Chair Rusteberg explained that he would like the sub-committees to meet before the next Committee meeting and offered items to address/brainstorming. Discussion ensued. DATES FOR NEXT TWO MEETINGS A. Target Once Every 4-6 Weeks? It was determined that the Committee will meet again on June 10, 2019 and July 22, 2019. Long Term Strategic Planning Advisory Committee Minutes Page 2 of 2 Mtg.of May 1,2019 HOMEWORK FOR NEXT MEETING A. Sub-Committee Planned Areas of Review B. Research Within Your Area Co-Chair Rusteberg reiterated the need for the sub-committees to meet before the next Committee meeting on June 10th and to please come prepared to provide overview of findings and develop an initial position on each area of review. ADJOURN MEETING Co-Chair Rusteberg adjourned the meeting at 9:08 p.m. ATTEST: Donna L. Be in DATE Executive Assistant Village of Oak Brook Long Term Strategic Planning Advisory Committee Minutes Page 3 of 2 Mtg. of May 1,2019