Minutes - 08/13/2019 - Board of Trustees MINUTES OF THE JULY 9, 2019
V 1 L LA(I 1 ()t, REGULAR MEETING OF THE
OAKD R � K PRESIDENT AND BOARD OF
�1 ll TRUSTEES OF THE VILLAGE OF
OAK BROOK APPROVED AS
WRITTEN ON AUGUST 13, 2019
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Gopal
Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at 7:01 pm. The
Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: Trustees John Baar,Philip Cuevas,Michael Manzo, Moin Saiyed,Edward Tiesenga,Asif
Yusuf, President Gopal Lalmalani
ABSENT: None
IN ATTENDANCE: Village Manager Rick Ginex, Development Services Director Tony
Budzikowski, Golf Club Superintendent/Manager Sean Creed, Information Technology Director
Jim Fox, Police Chief Jim Kruger, Fire Chief Barry Liss, Finance Director Jason Paprocki, Public
Works Director Doug Patchin, Head Librarian Jacob Post, Human Resource Director/Deputy Clerk
Kathy Vonachen, Village Attorney Greg Jones
3. PRESIDENT'S OPENING COMMENTS
President Lalmalani discussed attending the groundbreaking ceremony for the Hub Group on July
191h. He also addressed the cancelation of the Taste of Oak Brook and thanked everyone who was
involved for their hard work and dedication. He mentioned that he had the honor of representing the
Village of Oak Brook at the Hinsdale parade and presented several picture slides of the event.
A. Athlete of the Year Awards (Was deferred to the next Board meeting)
B. Oakbrook Shopping Center, LLC—Oakbrook Center—Preliminary Board Review of Planned
Development for Restoration Hardware Presentation
President Lalmalani asked Development Services Director, Tony Budzikowski to introduce the
Restoration Hardware project.
Development Services Director Budzikowski introduced the presentation and explained that this is a
preliminary review for the Board. Danielle Cassel (Vedder Price) came to the podium and provided
a PowerPoint presentation regarding the concept plans and gave a brief narrative describing the
overall character, intensity, uses, and nature of the proposed planned development. Comments were
made by the Board and questions were addressed by Ms. Cassel and Ben Freeman.
VILLAGE OF OAK BROOK MINUTES—JULY 9,2019 Page I
4. RESIDENTNISITOR COMMENT - Resident Leo Danielides addressed the Board regarding the
flyer that was distributed on Trustee Baar. Resident Ray Cesca spoke regarding the ethylene oxide
emissions from the Sterigenics plant.
5. APPROVAL OF MINUTES
A. Special Executive Meeting Minutes of April 23, 2019
Motion by Trustee Cuevas, seconded by Trustee Manzo, to approve the Minutes of the Special
Executive Meeting Minutes of April 23, 2019. VOICE VOTE: Motion carried.
B. Special Board of Trustees Meeting Minutes of June 11, 2019
Motion by Trustee Baar, seconded by Trustee Cuevas, to approve the Minutes of the Special
Board of Trustees Meeting Minutes of June 11,2019. VOICE VOTE: Motion carried.
C. Regular Board of Trustees Meeting of June 11, 2019
Motion by Trustee Baar, seconded by Trustee Manzo, to approve the Minutes of the Regular
Board of Trustees Meeting Minutes of June 11,2019. VOICE VOTE: Motion carried.
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
which event,the item will be removed from the Consent Agenda and considered as the first item after
approval of the Consent Agenda.
A. Accounts Payable for:
Period Ending June 20, 2019 - $ 818,416.21
Period Ending July 3, 2019 - $465,857.26
Significant Items included in Above:
1) LEGAL SERVICES:
a) Ancel, Glink, P.C., - Legal Services—June 13, 2019 - $8,500.00
b) Ancel, Glink, P.C., - Legal Services—June 13, 2019 - $3,266.25 (FYI 9 YTD -
$51,811.25)
c) Rathje Woodward, LLC - Legal Services—June 6, 2019 - $2,166.00
d) Rathje Woodward, LLC - Legal Services—June 6, 2019 - $528.00
(FYI 9 YTD - $23,952.99)
e) Clark Baird Smith, LLP - Legal Services—May 31, 2019 - $4,928.50
(FY19 YTD - $14,424.00)
TOTAL LEGAL BUDGET FOR 2019 IS $294,000
TOTAL LEGAL BILLS PAID FOR 2019- YTD - $99,666.40
2) Burke, LLC - Salt Storage Site Work and B & T Circle Reconstruction Improvements -
$83,549.81
3) Burns &McDonnell Engineering Co., Inc. - Professional Engineering Services - $24,853.44
4) Christopher B. Burke Engineering, LTD. - Professional Service - $33,783.50
5) DuPage Water Commission - May 2019 - $351,736.84
6) Health Care Services—BCBS HMO—July 2019 - $37,055.93
VILLAGE OF OAK BROOK MINUTES—JULY 9,2019 Page 2
7) Paramedic Services of Illinois, Inc. - June 2019 - $67,833.33
8) Ravenswood Event Services - Taste of OB - $51,613.50
9) IDOT - Construction Costs - $34,670.44
B. Approval of Payroll for Pay Period Ending:
1. June 15, 2019 - $796,018.58
2. June 29, 2019 - $829,429.27
C. Development Services Referrals
1. Zoning Ordinance Text Amendment—Prohibit Recreational Cannabis based Businesses
D. Ordinances & Resolutions
1. ORDINANCE 2019-ZO-PUD-EX-S-1573, An Ordinance Approving a Planned
Development for a Restaurant 2001, 2015, and 2021 Spring Road(Commerce Plaza)
2. ORDINANCE 2019-PP-S-1574, An Ordinance Authorizing the Sale Through Electronic
Auction or Broker, Donation or Disposal of Certain Items of Personal Property Owned by the
Village of Oak Brook
3. RESOLUTION 2019-JS-AG-R-1815, A Resolution Approving an Amendment to the
Agreement By and Between the Village of Oak Brook and Perfect Cleaning Service Corp. to
Provide Janitorial Services
4. RESOLUTION 2019-LY-GAS-CNTRCT-R-1816, A Resolution Approving the Waiver of
Competitive Bidding and Authorizing the Village to Enter into a Contract with Trane U.S.
Inc. for the Oak Brook Library Building Automation system and Controls Upgrade Project
5. RESOLUTION 2019-ENG-WA-MAIN-AG-R-1817, A Resolution Approving and
Authorizing an Agreement By and Between the Village Of Oak Brook and Burke L.L.C. for
Designer-Led Design-Build of the 2019 Water Distribution Improvements
6. ORDINANCE 2019-TO-RR-G-1151, An Ordinance Amending Chapter 6 of Title 4 of the
Village Code of the Village of Oak Brook, Illinois Regarding Changes to the Age Limit for
Tobacco, Electronic Cigarettes and Alternative Nicotine Products
E. Village of Oak Brook- Monthly Financial Reports—May 2019
F. Emergency Repair AC #I Fire Station 94
Motion by Trustee Baar, seconded by Trustee Manzo, to approve the Consent Agenda,with
the exception of Items 6. DA., and authorize expenditures as presented.
ROLL CALL VOTE:
Ayes: 6— Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga,Yusuf
Nays: 0—None
VILLAGE OF OAK BROOK MINUTES—JULY 9,2019 Page 3
Abstain: 0—None
Absent: 0—None
Motion carried.
7. ITEMS REMOVED FROM CONSENT AGENDA
6.D.1 ORDINANCE 2019-ZO-PUD-EX-S-1573, An Ordinance Approving a Planned Development
for a Restaurant 2001, 2015, and 2021 Spring Road (Commerce Plaza)
Motion by Trustee Manzo, seconded by Trustee Tiesenga, that the Village approve Ordinance
S-1573, which approves a Planned Development with departures from standard for the
property located at 2001,2015 and 2021 Spring Road to permit and allow the construction of a
39,000 SF restaurant outlot.
Trustee Manzo expressed his concern that the Board be able to take action if operational deficiencies
were to arise. He thought that some language should be included in the ordinance to set operating
standards for the property. Attorney Jones noted that as tenants change in the building, they would
need to meet the code requirements. Comments were made by the Board and questions were
addressed by Ms. Jan Goldsmith(Zeller Development Corporation) and Bridget O'Keefe (Daspin&
Aument LLP). Attorney Jones suggested the following language be included in the ordinance "upon
receiving written or verbal notice from the Village regarding valet and operational deficiencies,
including without limitation traffic backups on Spring Road, the developer shall have 30 days to
propose operational improvements to the Village, receive the Director of Community Development
approval of same, and implement said operational improvements".
ROLL CALL VOTE (as amended):
Ayes: 4— Trustees Baar, Cuevas, Manzo, Yusuf
Nays: 2 —Trustees Saiyed, Tiesenga
Abstain: 0—None
Absent: 0 —None
Motion carried.
8. BOARD & COMMISSION RECOMMENDATIONS
A. Exeter 711 Jorie, LLC — 711 Jorie Blvd and Nicor Property—Variations to construct off-street
parking spaces in the required yards along 22nd Street and Jorie Blvd.
Motion by Trustee Baar, seconded by Trustee Manzo, that the Village Board concur with the
recommendation from the Zoning Board of Appeals approving the requested variation to
Sections 13-12-3H and 13-12-3H.2 of the Zoning Regulations for the property located 711 Jorie
Blvd. to permit and allow the construction of 137 off- street parking spaces in the required
yards, subject to the following:
1. The proposed parking lot addition shall be constructed in substantial
conformance to the plans as revised and approved;
2. The applicant shall provide a commitment for installation/replacement and maintenance of
all new landscaping improvements;
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3. The landscaping plans are subject to Village staff and consultant review and approval
prior to building permit issuance. Plan approval will also include final earth berm
placement adjacent to the floodplain;
4. The photometric plans shall be in accordance with backlight, up light and glare
lighting standards;
5. Applicant will obtain IDOT authorization and approval of the 22nd Street curb cut
and Nicer approval prior to building permit issuance;
6. Review of Nicer related issues with the Village Attorney; and
7. Add the condition "Notwithstanding the attached exhibits, the applicant shall meet all
Village Ordinance requirements at the time of building permit application except as
specifically varied or waived".
8. Authorize the Village Attorney to prepare the necessary ordinance granting yard
variations for approval and adoption at the next Board of Trustees meeting.
George Banakis (Liston and Tsantilis Law) came to the podium and spoke on behalf of the applicant
and property owner. He presented a PowerPoint presentation and an overview of the proposed
parking setback variations. He also noted that they have revised the landscape plan according to
Nicor's recommendations. Comments were made by the Board and questions were addressed by
Director Budzikowski.
ROLL CALL VOTE:
Ayes: 6— Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0—None
Motion carried.
9. ACTIVE BUSINESS
A. 2020 Budget Discussion
Finance Director Paprocki provided a PowerPoint presentation and discussed the year to date financial
status, revenue and expenditure assumptions, and factors used in developing 2020 budget requests.
Comments were made and questions were addressed by Finance Director Paprocki.
10. INFORMATION & UPDATES
A. Village Manager
Village Manager Ginex informed everyone on two upcoming IDOT meetings.
B. Village Clerk
Village Clerk Pruss mentioned that the DuPage County is taking election judge applications.
C. Trustees
Trustee Yusuf thanked everyone who worked on the Taste of Oak Brook.
Trustee Cuevas commended the Board for making a statement by bringing forward the marijuana
ordinance.
VILLAGE OF OAK BROOK MINUTES—JULY 9,2019 Page 5
Trustee Baar wished his wife a happy anniversary on 31 years of marriage.
Trustee Manzo mentioned that the homes being built on 31St are much to large for the lot size. He said
that an ordinance is in the works where you will only be able to build on a percentage of the lot size.
Trustee Tiesenga discussed an item from the Springfield regarding Article 8 of the Illinois Constitution
and balancing budgets.
D. Village Attorney
Village Attorney Jones had nothing to report.
E. Village President
Information Technology Director Fox talked about the Village's new website and that the Clerk's
Office had brought over 3 million document pages.
Police Chief Kruger invited everyone to the annual National Night Out on August 6th held at Central
Park West.
Golf Club Superintendent/Manager Sean Creed reported on an upcoming patio party on July 10th and
phase three of the golf improvement project.
Trustee Saiyed exited the meeting at approximately 9:10 P.M.
11. ADJOURN TO CLOSED SESSON - For the purpose of discussing (1) minutes of meetings lawfully
closed under this act, and (2) collective negotiating matters, pursuant to 2(c) (21) and 2(C)(2) of the
Illinois Open Meetings Act, respectively.
Motion by Trustee Yusuf,seconded by Trustee Cuevas,to adjourn to closed session at 9:14 p.m.
ROLL CALL VOTE:
Ayes: 5—Trustees Baar, Cuevas, Manzo, Tiesenga,Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 1 —Trustee Saiyed
Motion carried.
12. RECONVENE
The open meeting was reconvened at 10:14 p.m.
13. ADJOURNMENT
Motion by Trustee Manzo, seconded by Trustee Yusuf, to adjourn the Regular Meeting of the
Board of Trustees at 10:14 p.m. VOICE VOTE: Motion carried.
ATTEST:
Charlotte K. Pruss
Village Clerk
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