Minutes - 09/10/2019 - Board of Trustees MINUTES OF THE AUGUST 13,
2019 REGULAR MEETING OF
VILLAGE of THE PRESIDENT AND BOARD
OAK B R92.K OF TRUSTEES OF THE
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VILLAGE OF OAK BROOK
APPROVED AS WRITTEN ON
SEPTEMBER 10, 2019
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Gopal
Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at 7:04 pm. The
Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: Trustees John Baar, Philip Cuevas, Michael Manzo, Moin Saiyed, Asif Yusuf, President
Gopal Lalmalani
ABSENT: Trustee Tiesenga
IN ATTENDANCE: Village Manager Rick Ginex, Development Services Director Tony
Budzikowski, Golf Club Superintendent/Manager Sean Creed, Information Technology Director
Jim Fox,Police Chief Jim Kruger, Fire Chief Barry Liss, Finance Director Jason Paprocki, Public
Works Director Doug Patchin, Head Librarian Jacob Post, Human Resource Director/Deputy Clerk
Kathy Vonachen, Village Attorney Greg Jones
3. PRESIDENT'S OPENING COMMENTS
A. Proclamation- Athlete of the Year Awards
President Lalmalani stated that there was a proclamation for the Athletes of Year. He asked Kayla
Byrne and Ethan Harrast, both from Hinsdale Central High School, to come forward. President
Lalmalani explained that the Athlete of the Year award was initiated by Paul Butler in 1974 and has
been awarded by a Committee of the Oak Brook Presidents Club. This year Kayla Byrne won the
award for her exceptional participation in cross country and track. Ethan Harrast won for his
exceptional participation in Baseball. Clerk Pruss read the proclamation.
B. RESOLUTION 2019-GL-BD-R-1819 - Resolution in Support of the Public Challenge of the
Proposed Consent Order in the Case of People of the State of Illinois V. Sterigenics
President Lalmalani commented on the contamination situation concerning the Sterigenics facility in
Willowbrook. He said that the Board has taken an active role looking into the issue and that he has
personally met with Willowbrook Mayor Frank Trilla, County Board Chairman Dan Cronin and
Illinois House Representative Deanne M. Mazzochi. House Representative Mazzochi came to the
podium and made some brief remarks on the creation of the Matt Haller Act. She explained that the
Act will prohibit the renewal of any permits for facilities that violate federal or state standards for
ethylene oxide emissions.
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VILLAGE OF OAK BROOK MINUTES—AUGUST 13,2019 Page 1
Motion by Trustee Baar, seconded by Trustee Cuevas,to approve Resolution R-1819. VOICE
VOTE: Motion carried.
C. GW Properties - Preliminary Board Review of Planned Development for Macy's Furniture -
1717 22nd St.
President Lalmalani asked Development Services Director, Tony Budzikowski to introduce the
Preliminary Board Review of a Planned Development for Macy's Furniture Store at 1717 22nd St.
Development Services Director Budzikowski introduced the presentation and stated that this is a
preliminary review for the Board. He explained that the Macy's building, a two story 110,000
square foot building, would be demolished to make way for seven new restaurants, retail and
entertainment spaces. Mitch Goltz(GW Properties) came to the podium and provided a PowerPoint
presentation concerning the site plans and gave a brief narrative describing the overall character,
signage, and nature of the proposed planned development. Comments were made by the Board and
questions were addressed by Mr. Goltz.
D. RESOLUTION 2019-AG-LE-EX1-R-1820,A Resolution Appointing Ottoson Britz Kelly
Cooper Gilbert and Dinolfo, Ltd., as Village Attorney and Approving an Engagement Agreement
President Lalmalani announced that the Board periodically reviews its operating procedures and that
it had not done a Request for Proposal for Legal Services since 2016. He said a Request for
Proposal was sent out in June and that the Village had five firms respond, the Legal Committee
interviewed all five. After his evaluation, President Lalmalani said that he was recommending the
Village Board approve the Engagement Agreement with Ottoson Britz Kelly Cooper Gilbert and
DiNolfo, Ltd. Comments were made by the Board expressing concern with changing law firms.
President Lalmalani thanked Ancel Glink, including Stewart Diamond, Keri-Lynn Krafthefer, and
Greg Jones for all their hard work over the last three years.
Motion by Trustee Yusuf,seconded by Trustee Manzo,to approve Resolution R-1820. VOICE
VOTE: Motion carried.
4. RESIDENTNISITOR COMMENT
Resident Anne Huber thanked the Board for taking a position on ethylene oxide emissions and the
Sterigenics facility. Resident Rich Allison spoked regarding the Fullersburg Historic Foundation
and informed everyone on upcoming events.
5. APPROVAL OF MINUTES
A. Special Executive Meeting Minutes of June 11, 2019
Motion by Trustee Baar, seconded by Trustee Yusuf, to approve the Minutes of the Special
Executive Meeting Minutes of June 11,2019. VOICE VOTE: Motion carried.
B. Regular Board of Trustees Meeting of July 9, 2019
Motion by Trustee Baar, seconded by Trustee Manzo,to approve the Minutes of the Regular
Board of Trustees Meeting Minutes of July 9,2019. VOICE VOTE: Motion carried.
VILLAGE OF OAK BROOK MINUTES—AUGUST 13,2019 Page 2
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
which event,the item will be removed from the Consent Agenda and considered as the first item after
approval of the Consent Agenda.
A. Accounts Payable for Period Ending July 9, 2019 - $1,311,525.11
Accounts Payable for Period Ending August 8, 2019 - $2,826,874.01
Significant Items included in Above:
1) LEGAL SERVICES:
a) Ancel, Glink, P.C., - Legal Services -July 9, 2019 - $8,500.00
b) Ancel, Glink, P.C., - Legal Services - July 9, 2019 - $3,573.71
(FY19 YTD - $63,884.96)
c) Rathje Woodward, LLC - Legal Services - July 9, 2019 - $1,624.50
d) Rathje Woodward, LLC - Legal Services - July 10, 2019 - $1,367.00
e) Rathje Woodward, LLC - Legal Services - August 5, 2019 - $9,448.33
(FY19 YTD - $36,392.82)
f) Clark Baird Smith, LLP - Legal Services - July 9, 2019 - $8,500.00
(FY19 YTD - $22,924.00)
g) Lamp Law LLC - Legal Services - July 9, 2019 - $3,333.33
h) Lamp Law LLC - Legal Services -August 2, 2019 - $3,333.33
(FY19 YTD - $13,333.32)
TOTAL LEGAL BUDGET FOR 2019 IS $294,000
TOTAL LEGAL BILLS PAID FOR 2019 - YTD - $140,946.60
2) Atlas Bobcat, LLC - VOB Golf Club - $40,994.90
3) Health Care Services - BCBS HMO -August 2019 - $36,583.89
4) Burke, LLC - 2019 Water Main Improvements - $598,001.29
5) Burke, LLC - Salt Storage/B&T Circle Reconstruction- $722,454.83
6) Burns & McDonnell - Engineering Services - $21,819.50
7) Burris Equipment - Golf Course Maintenance - $25,604.00
8) Christopher B. Burke Engineering, LTD. - Harger Rd. Bike Path Project- $24,434.50
9) Core & Main- Water Meter Install Project- K860963 - $ 25,000.00
10) DuPage Convention&Visitors Bureau - CoOp Advertising February- June 2019 -
$124,237.90
11) DuPage Convention&Visitors Bureau- Hotel/Motel Taxes April - June 2019 - $24,660.60
12) DuPage Water Commission- July 2019 - $554,607.27
13) Paramedic Services of Illinois, Inc. -August 2019 - $67,833.33
14) Ravenswood Event Services - Taste of Oak Brook 2019 - $37,397.83
15) 1131, LLC - TIF Interest/Principal - $45,970.00
16) Civiltech Engineering, Inc. - York/Harger Rd. Improvement Phase I & II - $52,623.57
17) Du-Comm- FD Quarterly Shares August 1 - October 31, 2019 - $43,954.25
18) Du-Comm- PD Quarterly Shares August 1 - October 31, 2019 - $114,412.00
19) DuPage Water Commission - June 2019 - $398,837.53
20) Mary Riordan TIF - Interest/Principal - $45,970.00
21) Paramedic Services of Illinois, Inc. - July 2019 - $67,833.33
VILLAGE OF OAK BROOK MINUTES—AUGUST 13,2019 Page 3
22) St. Paul Fire TIF - Interest/Principal - $114,920.00
23) WatchGuard Video - PD - $49,068.00
24) Polaris Sales Inc. - PD Ranger- $22,185.53
TOTAL DUPAGE CONVENTION &VISITORS BUREAU BUDGET FOR 2019 IS
$344,460.00 - TOTAL PAID FOR 2019 - YTD - $265,042.95
B. Approval of Payroll for Pay Period Ending:
1. July 13, 2019 - $812,524.44
2. July 27, 2019 - $852,446.34
C. Development Services Referrals
1. 1315 and 1425 Kensington Road—Oak Brook Park District—Rezoning from ORA-1 Office
Research Assembly District to CR Conservation/Recreation District
2. Oak Brook Commons, LLC — 1120 22nd Street and 2111 McDonald's Drive—Final
Subdivision Plat
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1. Authorization to Conduct the Request for Proposals Process, for the Sale of Non-Resident
Portions of the Villages Water System
E. Ordinances & Resolutions
1. ORDINANCE 2019-ZO-V-EX-S-1575, An Ordinance Granting Variations From the
Provisions of Sections 13-12-3(H) and 13-12-3(H)(2) of Title 13 ("Zoning Regulations") of
the Village Code of the Village of Oak Brook for the Property Located at 711 Jorie
Boulevard and the Nicor Property Located Immediately to the North, all in the Village Of
Oak Brook
2. ORDINANCE 2019-LC-AL-G-1152, An Ordinance Amending Title 4, Chapter 1, Section
8A of the Village Code of the Village of Oak Brook, Illinois by Increasing by One to Thirty-
Five the Number of Authorized Class A-1 Liquor Licenses
3. RESOLUTION 2019-CNTRCT-LST-ML-TRANS-R-1814, A Resolution Approving and
Authorizing the Award and Execution of a General Services Agreement for Last Mile
Transportation Services by and Between the Village of Oak Brook and Lyft, Inc.
4. ORDINANCE 2019-TELECOM-TWR-AG-S-1576, An Ordinance Approving a Ground
Lease for Communication Purposes Between the Village of Oak Brook and T-Mobile
Central, LLC
F. Village of Oak Brook - Monthly Financial Reports—June 2019
G. Proclamation-National Payroll Week
VILLAGE OF OAK BROOK MINUTES—AUGUST 13,2019 Page 4
Motion by Trustee Baar, seconded by Trustee Manzo,to approve the Consent Agenda,with
the exception of Items 6.A.2, 6.A.7, and 6.D.1., and authorize expenditures as presented.
ROLL CALL VOTE:
Ayes: 5— Trustees Baar, Cuevas, Manzo, Saiyed, Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 1 —Trustee Tiesenga
Motion carried.
Trustee Yusuf exited the meeting at approximately 7:46 pm
7. ITEMS REMOVED FROM CONSENT AGENDA
6.A.2. Atlas Bobcat, LLC - VOB Golf Club - $40,994.90 and
6.A.7. Burris Equipment- Golf Course Maintenance - $25,604.00
Motion by Trustee Baar,seconded by Trustee Manzo,that the Village Board authorize the
Item 6.A.2. Atlas Bobcat, LLC -VOB Golf Club for$40,994.90 and Item 6.A.7 Burris
Equipment- Golf Course Maintenance for$25,604.00.
Trustee Baar asked for an explanation concerning the equipment on Items 6.A.2 and 6. A.7. Golf
Club Superintendent/Manager Sean Creed explained that the Atlas Bobcat is a skid-steer loader that
comes with many features to help with construction projects at the golf course. He also commented
on the Cushman Truckster XD from Burris Equipment. He said that the utility vehicle will help the
crew with hauling heavy loads to just about any job site. Trustee Baar commented that going
forward he would like closer coordination of the equipment between Public Works and the Sports
Core. He said he wanted to avoid duplication of the equipment if possible and wanted to see a list
of the inventory.
Ayes: 4— Trustees Baar, Cuevas, Manzo, Saiyed,Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 2 —Trustees Tiesenga, Yusuf
Motion carried.
Trustee Yusuf entered the meeting at approximately 7:52 pm
6.1).1 Authorization to Conduct the Request for Proposals Process, for the Sale of Non-Resident
Portions of the Villages Water System
Motion by Trustee Baar, seconded by Trustee Mano, that the Village Board authorize staff to
conduct the Request for Proposals process,for the sale of Non-Resident Portions of the
Villages Water System which extends outside the Village Corporate Limits.
Trustee Manzo asked about the status of the sale of the non-residential portion of the water system.
Public Works Director Patchin gave a background narrative on the proposal process and said that
there was some potential interest from the private business sector. He said that staff has been in
discussion with the DuPage Water Commission who supplies Lake Michigan water to the Village.
He explained that this new configuration would help eliminate a well house and keep the water
system within the Village corporate limits. Trustee Manzo expressed his concerns with selling to a
private business. Director Patchin addressed his concerns and commented that other communities
are going in this direction.
VILLAGE OF OAK BROOK MINUTES—AUGUST 13,2019 Page 5
ROLL CALL VOTE:
Ayes: 5— Trustees Baar, Cuevas,Manzo, Saiyed,Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 1 —Trustee Tiesenga
Motion carried.
8. BOARD & COMMISSION RECOMMENDATIONS
A. Christ Church of Oak Brook—501 Oak Brook Road—CCOB Final Plat of Resubdivision—
Final Plat for
a 2-Lot Subdivision
Motion by Trustee Manzo, seconded by Trustee Cuevas, that the Village Board concur with
the recommendation from the Plan Commission (PC) to approve the proposed 2-lot
CCOB final plat of resubdivision, subject to 1) final engineering approval prior to
recordation of the plat and 2) authorizing the Village Attorney to prepare the
necessary resolution.
David Melvin(Christ Church) came to the podium and stated that with the new parking lot they
don't need the extra space and therefore putting the property on the market.
ROLL CALL VOTE:
Ayes: 5— Trustees Baar, Cuevas, Manzo, Saiyed, Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 1 —Trustee Tiesenga
Motion carried.
9. ACTIVE BUSINESS
A. Ordinances & Resolutions
1. RESOLUTION 2019-CNTRCT-PD-FOP-R-1818, A Resolution Approving a Successor
Collective Bargaining Agreement Between the Village of Oak Brook and the Illinois
Fraternal Order of Police Labor Council
Motion by Trustee Baar, seconded by Trustee Cuevas,that the Village Board approve
Resolution 2019-CNTRCT-PD-FOP-R-1818 to authorize the Village President to sign and the
Village Clerk to attest to a successor agreement between the Village of Oak Brook and the
Fraternal Order of Police (FOP) Labor Council.
Trustee Manzo commented that he hoped the Village would get something in return from the unions
in return for the financial incentive the Village is giving them. Chief Kruger explained that during
the informal discussions with the FOP,the Village was able to obtain reasonable concessions on
insurance costs and benefits. He said that it places patrol officers on par with other Village
employees, resulting in significant annual savings Village wide. Discussion ensued regarding the
significant cost savings by eliminating turnover and retention of qualified police officers.
ROLL CALL VOTE:
Ayes: 5— Trustees Baar, Cuevas,Manzo, Saiyed, Yusuf
Nays: 0—None
VILLAGE OF OAK BROOK MINUTES—AUGUST 13,2019 Page 6
Abstain: 0—None
Absent: 1 —Trustee Tiesenga
Motion carried.
B. 2019 Public Safety Pension Funding
Motion by Trustee Manzo, seconded by Trustee Cuevas, that the Village Board approve a
Village payroll contribution rate of 50.59% for Police Pension members and 64.35% for Fire
Pension members retroactive to January 1,2019.
Finance Director Paprocki mentioned that in March the Village Board was presented with the 2019
police and fire actuarial valuation reports. He discussed the recommended actuarial vs. the Pension
' Fund's contribution amounts. He explained that the recommendation is for the Village Board to
approve contribution rates as a percentage of the budgeted payroll and that these rates match the
Illinois Department of Insurance recommendations. A recommendation for additional contributions
would be brought to the Board on December 10, 2019. Comments were made by the Board and
questions were addressed by Director Paprocki. Trustee Barr made a friendly amendment that the
Board make year-end contributions funding the pensions 100%.
ROLL CALL VOTE: (as amended)
Ayes: 5— Trustees Baar, Cuevas, Manzo, Saiyed,Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 1 —Trustee Tiesenga
Motion carried.
10. INFORMATION &UPDATES
A. Village Manager
Village Manager Ginex thanked the attorneys at Ancel Glink, including Stewart Diamond, Keri-Lynn
Krafthefer and Greg Jones for all their hard work and tireless work ethic.
B. Village Clerk
Village Clerk Pruss also thanked Ancel Glink for all they had done for the Village.
Trustee Saiyed left the meeting at approximately 8:24 pm
C. Trustees
Trustee Yusuf discussed the Feast of the Sacrifice that began on August 11 th
Trustee Baar commended the Board for taking a position on ethylene oxide emissions and the
Sterigenics facility.
Trustee Manzo thanked Village Attorney Jones for his fine work for the Village.
D. Village Attorney
Village Attorney Jones thanked everyone for their kind words.
E. Village President
Information Technology Director Fox gave an updated on the Cellular Comminutions Project.
VILLAGE OF OAK BROOK MINUTES—AUGUST 13,2019 Page 7
Police Chief Kruger discussed the National Night Out event and the upcoming Special Olympics Golf
outing on August 19'h.
Public Works Director Patchin gave an update on the Brook Forest water main project.
Golf Club Superintendent / Manager Sean Creed reported on the Club Championship that was held
last weekend.
Head Librarian Jacob Post mentioned that they had over 300 kids participate in the Summer Reading
Program.
Finance Director Paprocki reported on the sales tax collections for August 2019.
Development Services Director Budzikowski thanked Village Attorney Jones for his input.
11. ADJOURNMENT
Motion by Trustee Manzo, seconded by Trustee Yusuf, to adjourn the Regular Meeting of the
Board of Trustees at 10:14 p.m. VOICE VOTE: Motion carried.
ATTEST:
Charlotte K. Pruss
Village Clerk
VILLAGE OF OAK BROOK MINUTES—AUGUST 13,2019 Page 8