Minutes - 02/11/2014 - Board of Trustees OF Oqr MINUTES OF THE FEBRUARY 11, 2014 REGULAR MEETING
OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON
J� FEBRUARY 25, 2014
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1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President
Gopal Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at
7:02 pm. The Pledge of Allegiance was given.
President Lalmalani announced that Trustee Baar will be participating in tonight's meeting
by phone but will not be allowed to vote or be counted towards a quorum, per Village
code.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: President Gopal Lalmalani, Trustees Mark Moy, Gerald Wolin, and Asif
Yusuf.
ABSENT: Trustees Donald Adler, John Baar and Michael Manzo (arrived at 7:05 pm).
IN ATTENDANCE: David Niemeyer, Village Manager; Cathy Doczekalski, Interim
Assistant Village Manager; Robert L. Kallien, Jr., Community Development
Director; Sharon Dangles, Finance Director; Jason Cates, Deputy Police
Chief; Michael Hullihan, Public Works Director; Trey VanDyke, Sports
Core Director; and Peter Friedman, Village Attorney.
3. PRESIDENT'S OPENING COMMENTS
President Lalmalani introduced and welcomed Interim Assistant Manager Cathy
Doczekalski. He also congratulated Trustee Asif Yusuf on his appointment to the DuPage
Stormwater Committee. Trustee Yusuf briefly explained the different projects that the
committee works on and thanked everyone for their support.
President Lalmalani stated that the Residential Enhancement Committee held a
Community Open House last week and that approximately 60 residents attended. The
residents viewed a short presentation and then took part in 3 interactive stations to offer
input. He stated that there was a lot of discussion and debate on the school issue and home
values of non District 53 residents. He finally thanked all those who attended.
Trustee Manzo gave a brief summary of the various annexation efforts that have taken
place recently and stated that many residents support having only one school district in
Oak Brook.
President Lalmalani stated that as of February 8th, the Village received 61" of snow, which
VILLAGE OF OAK BROOK MINUTES Page 1 of 7 REGULAR MEETING OF FEBRUARY 11,2014
is triple the amount normally receive by this time. He also stated that Public Works is
taking measures to moderate salt use by decreasing application rates between intersections
and increasing the use of Calcium Chloride, a liquid de-icer, to conserve the remaining
Village salt supply.
Public Works Director Hullihan stated that many municipalities are using less salt on the
roads to conserve their supply. He requested that hazardous road conditions be reported to
the Public Works Department for inspection and application of more de-icer where needed.
4. RESIDENT/VISITOR COMMENTS —NONE
5. APPROVAL OF MINUTES
A. SPECIAL EXECUTIVE MEETING MINUTES OF JANUARY 13, 2014 (FIRE
CHIEF)
Motion by Trustee Wolin, seconded by Trustee Yusuf to approve the minutes of the
Special Executive Meeting of January 13, 2014 (Fire Chief). VOICE VOTE: Motion
carried.
B. SPECIAL EXECUTIVE MEETING MINUTES OF JANUARY 13, 2014 (PUBLIC
WORKS)
Motion by Trustee Wolin, seconded by Trustee Manzo to approve the minutes of the
Special Executive Meeting of January 13, 2014 (Public Works). VOICE VOTE: Motion
carried.
C. EXECUTIVE MEETING MINUTES OF JANUARY 14, 2014
Motion by Trustee Wolin, seconded by Trustee Yusuf to approve the minutes of the
Executive Meeting of January 14, 2014. VOICE VOTE: Motion carried.
D. REGULAR BOARD OF TRUSTEES MEETING OF JANUARY 28, 2014
Motion by Trustee Wolin, seconded by Trustee Manzo to approve the minutes of the
Regular Board of Trustees Meeting of January 28, 2014. VOICE VOTE: Motion carried.
6. CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted
in one motion. There will be no separate discussion of these items unless a Board member
so requests, in which event, the item will be removed from the Consent Agenda and
considered as the first item after approval of the Consent Agenda.
A. Accounts Payable for Period Ending February 6, 2014 - $363,454.83
Significant Items included in Above:
1) DuPage Convention & Visitors Bureau—20% of 1% Quarterly Dues— Oct.,Nov.,
& Dec. 2013 - $17,726.23
2) Greater Oak Brook Chamber of Commerce—Partnership & Chamber's Experience
Oak Brook Grant - $62,500.00
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B. Approval of Payroll for Pay Period Ending February 1, 2014 - $671,035.27
C. Community Development Referrals—NONE
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) 2014 Crack Sealing Project
2) 2014 Water Main Replacement Project (Mostly Parts of York Woods
Subdivision) Bradford Lane, Dover Drive, Windsor Drive (South Sheffield Lane
going southwesterly to York Road) Harger Road (Spring Road going east to first
commercial entrances)
F. Ordinances & Resolutions
1) RESOLUTION 2014-TX-MFT-IDOT-R-1331, Resolution for Local Agency
Agreement for Federal Participation — Commerce Drive Sidewalk Installation and
Street Resurfacing
2) RESOLUTION 2014-TX-MFT-R-1332, Resolution for Improvement By
Municipality Under the Illinois Highway Code - Commerce Drive TCM Project -
Motor Fuel Tax
3) ORDINANCE 2014-ZO-V-EX-S-1395, An Ordinance Granting Variations from
the Provisions of Section 13-613-31) and 13-613-3F of Title 13 ("Zoning
Regulations") of the Village Code of the Village of Oak Brook Relative to the
Required Structure Height and Front and Rear Yard Setbacks for the Property at
424 Canterberry Lane in the Village of Oak Brook, Illinois
4) RESOLUTION 2014-IDOT-ENHANCE-AG-R-1333, A Resolution Approving A
Local Agency Agreement With IDOT For Enhancements To 22nd Street Between
Salt Creek And Interstate 294
5) RESOLUTION 2014-SC-AG-EX-R-1330, A Resolution Approving and
Authorizing the Execution of an Agreement By and Between the Village of Oak
Brook and Eclipse Select Soccer Club, Inc. to Allow the use of a Sports Core
Soccer Field
6) RESOLUTION 2014-TASTE-AG-R-1327, A Resolution Approving the Waiver of
Competitive Bidding and Authorizing the Execution of an Agreement By and
Between the Village of Oak Brook and Ravenswood Event Services to Provide
Event Planning Services for the Taste of Oak Brook 2014
Motion by Trustee Wolin, seconded by Trustee Manzo to approve the Consent Agenda and
authorize expenditures as presented or amended.
ROLL CALL VOTE:
Ayes: 4—Trustees Manzo, Moy, Wolin, and Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 2—Trustees Adler and Baar
Motion carried
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7. ITEMS REMOVED FROM THE CONSENT AGENDA—NONE
8. BOARD & COMMISSION RECOMMENDATIONS—NONE
9. UNFINISHED BUSINESS
A. Emergency Power/Energy Efficiency; Key Village Facilities
Trustee Wolin gave a brief history of the Village Electrical Project and stated that Public
Works Director Hullihan recommended a different approach to the project, which includes
making provisions to the emergency power back-up only.
Public Works Director Hullihan explained the recommended design build model for the
Village Electrical Project. He stated that the design build model will allow for more
transparency and will also insure that the project design will be better suited to the
Village's needs.
Discussion ensued regarding emergency power needs at the Butler Government Center and
at the Public Works building, alternative financing options, eliminating the resistive
heating circuit at the Butler Government Center, and the conversion to more efficient
lighting Village-wide.
Resident Terry O'Malley discussed a new lighting technology that can reduce costs
significantly and also discussed ways to finance the project.
Motion by Trustee Wolin, seconded by Trustee Moy that staff be instructed to pursue
design of an interim emergency power system while designing a project for the changeover
of the Butler Government Center to all natural gas and abandonment of the resistive
heating circuit.
ROLL CALL VOTE:
Ayes: 4—Trustees Manzo, Moy, Wolin, and Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 2—Trustees Adler and Baar
Motion carried
B. Oak Brook Park District— 1450 Forest Gate Road —Variation— To Amend Section 3,
Paragraph H of Ordinance S-1361
Trustee Moy stated that the reason for deferment is due to the inability to schedule a
meeting between the Village, the Park District, and Forest Gate residents. A
recommendation will be presented to the Board after a meeting takes place.
Motion by Trustee Moy, seconded by Trustee Manzo to defer action on a request from the
Oak Brook Park District to amend Ordinance S-1361 to permit the use of the synthetic turf
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field lights year-round to the April 8, 2014 Board of Trustees meeting. VOICE VOTE:
Motion carried.
10. ACTIVE BUSINESS
A. Confirmation of Appointments
1) Firefighter's Pension Board
Motion by Trustee Wolin, seconded by Trustee Manzo to confirm President Lalmalani's
recommendation to reappoint George Kouba to the Oak Brook Firefighter's Pension Fund
Board beginning April 1, 2014 for a two year term that expires April 1, 2016. VOICE
VOTE: Motion carried.
2) Hotel, Convention& Visitors Committee
Motion by Trustee Manzo, seconded by Trustee Yusuf, to confirm President Lalmalani's
recommendation to reappoint Mr. Mort Kouklan to the Oak Brook Hotel Convention and
Visitors Committee for a one year term that expires February 28, 2015. VOICE VOTE:
Motion carried.
B. Ordinance & Resolutions
1) ORDINANCE 2014-TC-CTRL-G-1020, An Ordinance Amending Title 7 (Motor
Vehicles and Traffic) of the Village Code of the Village of Oak Brook in Relation to the
Enforcement of Traffic Regulations in the Briarwood Lakes Subdivision
Trustee Yusuf stated that the ordinance is to allow traffic enforcement on private property
in the Briarwood Lakes Subdivision. He also stated that the recommended ordinance was
done with agreement from the Briarwood Lakes Homeowners Association.
Deputy Chief Cates gave a brief history of the agreement between the Village of Oak
Brook and Briarwood Lakes Homeowners Association for certain traffic violations and
stated that the recommended ordinance give the Village the authority to enforce the Illinois
Vehicle Code in its entirety.
Motion by Trustee Yusuf, seconded by Trustee Wolin to approve Ordinance 2014-TC-
CTRL-G-1020 amending Title 7, Chapter 6 of the Oak Brook Code of Ordinances.
ROLL CALL VOTE:
Ayes: 4—Trustees Manzo, Moy, Wolin, and Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 2—Trustees Adler and Baar
Motion carried
11. INFORMATION &UPDATES
A. VILLAGE MANAGER
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Manager Niemeyer welcomed Interim Assistant Manager Doczekalski. He announced
that he and Chief Kruger will be out of the office the following two days attending the
Illinois Performance Excellence Baldridge Continuous Improvement training.
B. VILLAGE CLERK
Clerk Pruss reminded everyone that the primary election is March 18, 2014, February
18`h is the last day for voter registration at the Village and Public Library, February 19`h—
March 15`h is the grace period for voter registration at the DuPage County Election
Commission, and early voting will take place from March 3rd — March 15`h. The closest
early voting location is at the York Town Center. She also stated that March 13`h is the
last day for the DuPage County Election Commission to accept absentee ballots.
C. TRUSTEES
Trustee Wolin welcomed Interim Assistant Manager Doczekalski.
Trustee Manzo stated that the Village should conduct the formal bidding process for the
2015 Taste of Oak Brook Event Planning Services. He also stated that Saddle Brook
Subdivision has formed a committee and is working on annexing into the Butler School
District.
Trustee Moy welcomed Interim Assistant Manager Doczekalski and stated that he looks
forward to working with her.
Trustee Yusuf welcomed Interim Assistant Manager Doczekalski and thanked Public
Works, Fire and Police Departments for their hard work during the cold winter season.
D. VILLAGE ATTORNEY—NONE
E. VILLAGE PRESIDENT
Deputy Chief Cates discussed the next Citizens Police Academy that begins March 5`h and
ends May 7`h
Sports Core Director Van Dyke discussed golf club memberships.
Interim Assistant Manager Doczekalski gave a brief background on her municipal
experience and stated that she looks forward to working with everyone at the Village.
Public Works Director Hullihan stated that the snow will soon be melting and asked
everyone to check gutters, spouts, and other areas for debris.
Community Development Director Kallien stated that there have been $250,000 worth of
building permit fees in January and that he projects a busy year.
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12. ADJOURN TO CLOSED SESSION
Motion by Trustee Yusuf, seconded by Trustee Wolin to adjourn to closed session for the
purpose of discussing (1) minutes of meetings lawfully closed under this act, (2)
appointment, employment, compensation, discipline, performance, or dismissal of specific
employees of the public body, and (3) collective negotiating matters pursuant to section
2c(21), 2c(1), and 2c(2) of the Illinois Open Meetings Act, respectively.
ROLL CALL VOTE:
Ayes: 4—Trustees Manzo, Moy, Wolin, and Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 2—Trustees Adler and Baar
Motion carried
This meeting was adjourned to closed session at 7:56 pm.
13. ADJOURNMENT
Motion by Trustee Wolin, seconded by Trustee Yusuf to adjourn the Regular Meeting of
the Board of Trustees at 9:07 pm. VOICE VOTE: Motion carried.
ATTEST:
/s/Charlotte K. Pruss
Charlotte K. Pruss
Village Clerk
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