Minutes - 10/08/2019 - Board of Trustees MINUTES OF THE SEPTEMBER 24,
2019 REGULAR MEETING OF THE
VILLAGE OF PRESIDENT AND BOARD OF
"OAK R TRUSTEES OF THE VILLAGE OF
OAK BROOK APPROVED AS
4,9
WRITTEN ON OCTOBER 8, 2019
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Gopal
Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at 7:02 pm.
The Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons:
PRESENT: Trustees John Baar, Philip Cuevas,Michael Manzo, Moin Saiyed, President Gopal
Lalmalani
ABSENT: Trustees Edward Tiesenga and Asif Yusuf(arrived at 7:06 pm)
IN ATTENDANCE: Village Manager Rick Ginex, Development Services Director Tony
Budzikowski, Golf Manager/Superintendent Sean Creed, Information Technology
Director Jim Fox, Police Chief Jim Kruger, Fire Chief Barry Liss, Finance
Director Jason Paprocki, Public Works Director Doug Patchin, Head Librarian
Jacob Post, and Village Attorney Michael Castaldo, Jr.
3. PRESIDENT'S OPENING COMMENTS
President Lalmalani announced that later in the evening,we will have a Committee-of-the-
Whole Meeting to discuss the six-month preliminary report from the Long Term Strategic
Planning Advisory Committee. He stated that he is looking forward to a robust discussion with
some valuable input from those in attendance.
President Lalmalani stated that last Friday, he and Naperville Mayor Chirico, hosted a"Meet
the Conservation Foundation" meeting at Inland which was attended by several state, county,
and local officials to highlight the work the foundation does, especially for their assistance on
the Park District referendum for keeping the McDonald's Soccer Fields open space. He stated
that the foundation partners with communities to assist in projects, educates, and engages
citizens to help address local needs.
President Lalmalani announced that the Sports Core Advisory Committee will be meeting
tomorrow evening to review the past season for pool and tennis operations.
President Lalmalani invited everyone to the last"On the Patio"event for this season at the
Golf Clubhouse on Thursday at 6:00 pm.
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4. RESIDENTNISITOR COMMENTS
Resident Beverly Bilshausen discussed 35th Street and stated that it is a safety concern because
the speed limit of 25 is not being observed. She suggested that police patrol the area more often
and stated her support for passage of the Ordinance. She thanked the Village for all their hard
work on this matter.
Resident Alan Koren discussed problems on 35th Street and ways to minimize traffic. He
suggested that the agenda item regarding the three way stop sign be deferred until residents from
Saddle Brook and Midwest Chase review the proposal and make suggestions based on traffic
data.
Resident Ray Cesca thanked the Village for being one of the first in banning the sale of legal
marijuana and for supporting our neighboring community with the Sterigenics issue.
5. APPROVAL OF MINUTES
A. REGULAR BOARD OF TRUSTEES MEETING OF SEPTEMBER 10, 2019
Motion by Trustee Baar, seconded by Trustee Manzo to approve the Minutes of the Regular
Board of Trustees Meeting of September 10, 2019. VOICE VOTE: Motion carried.
6. CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted in
one motion. There will be no separate discussion of these items unless a Board member so
requests, in which event,the item will be removed from the Consent Agenda and considered as
the first item after approval of the Consent Agenda.
A. Accounts Payable for Period Ending September 19, 2019 - $1,842,503.08
Significant Items included in Above:
1) LEGAL SERVICES:
a) Ottosen Britz Kelly Cooper Gilbert&Dinolfo,LTD. - Legal Services—August 31,
2019 - $6,096.77 (FY19 YTD - $6,096.77)
b) Ancel, Glink, P.C., -Legal Services—August 31, 2019 - $6,667.50
c) Ancel, Glink, P.C., -Legal Services—August 31, 2019 - $892.50 (FY19
YTD - $89,107.46)
d) Rathje Woodward, LLC - Legal Services—September 11, 2019 - $4,839.25
e) Rathje Woodward, LLC - Legal Services—September 11, 2019 - $439.50
(FY19 YTD - $41,671.57)
f) Clark Baird Smith, LLP - Legal Services -August 31, 2019 - $6,834.00
(FY19 YTD - $37,102.00)
g) Lamp Law LLC - Legal Services -August 31, 2019 - $3,333.33
(FY19 YTD - $16,666.65)
TOTAL LEGAL BUDGET FOR 2019 IS $294,000
TOTAL LEGAL BILLS PAID FOR 2019- YTD - $195,614.95
2) DuPage Water Commission—August 2019 - $564,840.50
3) Health Care Services -BCBS PPO -August 2019 - $245,559.99
4) Health Care Services -BCBS HMO - October 2019 - $36,085.29
5) Health Care Services - BCBS PPO -July 2019 - $236,125.64
6) Health Care Services -BCBS PPO -June 2019 - $231,080.01
VILLAGE OF OAK BROOK MINUTES Page 2 of 10 REGULAR MEETING OF SEPTEMBER 24,2019
7) Intergovernmental Risk Management Agency—Premium—August 2019 - $26,891.34
8) Paramedic Services of Illinois, Inc.—Services—September 2019 - $67,833.33
9) Civiltech Engineering, Inc. - York/Harger Rd. Improvement Phase I &11- $69,313.40
B. Approval of Payroll for Pay Period Ending September 7, 2019 - $840,784.63
C. Ordinances&Resolutions
1) RESOLUTION 2019-SR-FP-EX-R-1825, A Resolution Approving the Final Plat of
Subdivision for the Oak Brook Commons in the Village of Oak Brook, Illinois
2) ORDINANCE 2019-PP-S-1578, An Ordinance Authorizing the Sale Through
Electronic Auction or Broker, Donation or Disposal of Certain Items of Personal
Property Owned by the Village of Oak Brook Surplus
3) ORDINANCE 2019-TC-RR-G-1153,An Ordinance Amending Title 7 Chapter 2 of the
Village of Oak Brook
4) RESOLUTION 2019-PO-STR-SGNL-PED-CRS-R-1829,A Resolution Authorizing
the Issuance of a Purchase Order to Lyons/Pinner Electric Co to Replace Signals and
Pedestrian Crossings to LED Lights
5) RESOLUTION 2019-PO-STR-LGT-HDS-R-1830,A Resolution Authorizing the
Issuance of a Purchase Order to Lyons/Pinner Electric Co to Replace Street Light
Heads to LED Lights
D. Village of Oak Brook-Monthly Financial Reports—August, 2019
Motion by Trustee Baar, seconded by Trustee Manzo to approve the Consent Agenda and
authorize expenditures as presented or amended.
ROLL CALL VOTE:
Ayes: 5 —Trustees Baar, Cuevas,Manzo, Saiyed, and Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 1 —Tiesenga
Motion carried
7. ITEMS REMOVED FROM THE CONSENT AGENDA
None
8. BOARD & COMMISSION RECOMMENDATIONS
A. Oak Brook Park District, 1315 and 1425 Kensington Road—Map Amendment Rezoning
from ORA-1 Office Research Assembly District the property from ORA-1 to CR
Conservation/Recreation
Motion by Trustee Baar, seconded by Trustee Manzo to concur with the recommendation from
the Plan Commission and Zoning Board of Appeals approving the rezoning request from
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ORA-1 Office Research Assembly to the CR Conservation/Recreation district based upon the
request complying with the official plan, zoning ordinance and it's consistency with adjacent
land uses in the immediate area.
This recommendation is subject to the following:
1) Zoning amendment factors provided in the petitioner's application material (case file
page D-D.3).
2) Authorization to the Village Attorney to prepare the necessary ordinance granting the
requested rezoning for approval and adoption at the October 8, 2019 Board of Trustees
Meeting.
ROLL CALL VOTE:
Ayes: 5 —Trustees Baar, Cuevas, Manzo, Saiyed, and Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 1 —Tiesenga
Motion carried
9. ACTIVE BUSINESS
A. Ordinances & Resolutions
1) RESOLUTION 2019-FD-GR-R-1828,A Resolution Approving the Waiver of
Further Bidding and Authorizing the Purchase of Protective Fire Gear and Boots
Motion by Trustee Baar, seconded by Trustee Cuevas to approve Resolution 2019-FD-GR-R-
1828,A Resolution Approving the Waiver of Competitive Bidding and Authorizing the
Purchase of Fire Gear in order to maintain uniformity and standardization within the Fire
Department, and issue a purchase order in the amount of$21,623.00 to Air One Equipment,
Inc. out of South Elgin, Illinois for seven (7) sets of Globe personal protective fire gear.
ROLL CALL VOTE:
Ayes: 5—Trustees Baar, Cuevas, Manzo, Saiyed, and Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 1 —Tiesenga
Motion carried
2) RESOLUTION 2019-CNTRCT-FD-IAFF-R-1827,A Resolution Approving a
Successor Collective Bargaining Agreement Between the Village of Oak Brook
and the International Association of Fire Fighters Local Union#4646
President Lalmalani stated that this item will be deferred to a future meeting, apologized to
members of the Long-Term Strategic Planning Advisory Committee, and stated that the
intention was to have a closed session discussion regarding this matter.
Motion by Trustee Baar, seconded by Trustee Manzo to approve Resolution 2019-CNTRCT-
FD-IAFF-R-1827, to authorize the Village President to sign and the Village Clerk to attest to a
VILLAGE OF OAK BROOK MINUTES Page 4 of 10 REGULAR MEETING OF SEPTEMBER 24,2019
Successor Agreement Between the Village of Oak Brook and the International Association of
Fire Fighters Local Union#4646.
Trustee Baar stated the current contract expired December 21, 2018 and negotiations have
been on going.
Motion by Trustee Baar, seconded by Trustee Manzo to defer this item to the October 8,2019
Regular Board of Trustees Meeting. VOICE VOTE: Motion carried.
10. RECESS TO THE COW MEETING
Motion by Trustee Manzo, seconded by Trustee Baar to recess the Regular Board Meeting and
Call to Order the Committee-of-the-Whole meeting to discuss the six-month report of the Long
Term Strategic Planning Advisory Committee. VOICE VOTE: Motion carried.
The Regular Board Meeting was recessed at 7:29 pm.
11. CALL TO ORDER
The Committee-of-the-Whole Meeting was called to order by President Gopal Lalmalani in the
Samuel E. Dean Board Room of the Butler Government Center at 7:30 pm.
12. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons:
PRESENT: Trustees John Baar, Philip Cuevas,Michael Manzo, Moin Saiyed,Asif Yusuf, and
President Gopal Lalmalani
ABSENT: Trustees Edward Tiesenga
IN ATTENDANCE: Village Manager Rick Ginex,Development Services Director Tony
Budzikowski, Golf Manager/Superintendent Sean Creed, Information Technology Director Jim
Fox, Police Chief Jim Kruger, Fire Chief Barry Liss, Finance Director Jason Paprocki, Public
Works Director Doug Patchin, Head Librarian Jacob Post, and Village Attorney Michael
Castaldo, Jr.
Co-Chairman Todd Rusteberg introduced the committee members in attendance. He stated the
goal for tonight is to review the preliminary report highlights and to answer any questions. He
also stated the report includes what the committee feels are the current and future challenges
that the Village faces.
Co-Chairman Don Adler discussed the preliminary report and after each section the floor was
open for comments from Trustees, staff, and residents.
A. Villages Go Forward Results of Operations/Financial Position
Resident Carol Strahan discussed the article in the Doings newspaper regarding Village over-
staffing. She mentioned that what wasn't taken into consideration is the daily traffic through
Oak Brook and the anticipated new developments and facilities. She stated that any employee
cut backs should not be considered at this time. She also stated that the Village should be
commending fire and police personnel, not trying to destroy their morale. She also questioned
the original objective of the Long-Term Strategic Planning Committee.
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Committee Member Xinos stated that the unions are killing the Village and that it is heading
for destruction. He discussed legislation that passed regarding sales tax going directly to union
retirement funds. He stated that the Village owes the unions $53,000,000 and that we are out
of money. He also discussed the building of apartments and condos in Oak Brook and sales
tax.
Public Works Director Patchin mentioned that the Village regularly applies for grants and that
$10,000,000 in grants are expected this year and next for needed projects such as roads,
bridges, and water main replacements.
Trustee Yusuf stated that we have to be conservative and not count grant money in the budget.
He also stated that Illinois has imposed new taxes and more money may be available for
grants.
Trustee Manzo stated that finances is a very important topic but personally attacking each
other and employees is not helpful but hurtful. He stated this is a process of working together
to address the challenges that we will be facing. He also stated that he is concerned about sales
tax and how it relates to our expenses. He further stated that unions are not the problem and
are doing what they are supposed to be doing for their members, but that Springfield is. He
also stated that there is a trend in malls today where there are entities that do not produce a
sales tax, such as health clubs.
Trustee Baar echoed Trustee Manzo's comments and stated that Oak Brook draws and
welcomes people from all over the world and is very diverse. He also stated that it is always
good to be prudent with finances and that we are doing well as a Village and mentioned all the
new development coming to Oak Brook.
Trustee Saiyed stated that we have a very bright future and that we are expected to get
$800,000,000 - $900,000,000 in new investments in the Village. He expects to see a growth
in the future and is not worried about finances.
Trustee Cuevas stated that the Village is very prudent with projects and that our staff works
very hard and does its due diligence.
President Lalmalani stated that Don Adler analyzed our finances and is telling us where they
are right now and that we should balance our expenses with our revenue.
Co-Chairman Adler discussed the changes in the mall market and the loss of general retailers
like Sears and how it effects the retail sales tax coming to the Village.
B. Oak Brook's "Daytime Population"Appears to be Significantly Less Than Previously
Understood
Co-Chairman Adler discussed the daytime population and the sources used to come up with
the number of 40,000—42,000 rather than the 100,000 previously understood.
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Manager Ginex respectfully disagreed with Co-Chairman Adler's comments and discussed the
McGrath Report that explained the number of factors used to support our current number of
staff in the Fire Department. He also discussed the tollway project and the number of cars that
travel through 294 and 88 and stated that we have to take all of this into account when
discussing staffing.
Chief Kruger discussed the staffing study previously conducted for the Police Department and
stated that the daytime population was not a factor. He also discussed the average number of
felonies and traffic crashes handled by officers each year.
Resident Alan Koren stated that the Village has to compare how neighboring communities do
things. He discussed a survey conducted by the Federal Government regarding Illinois Fire
Departments and the McGrath Report.
Chief Liss stated that the Fire Department staffing model is based on call volume, day to day
services provided, quality of service demanded, and accreditation standards.
He also stated that the McGrath Report is over 10 years old and that the dynamics of the
Village has changed. He further discussed the different calls that the Fire Department responds
to and stated that he is proud of his Department and the level of service that is provided.
Trustee Yusuf discussed the difference of Fire Departments in rural and metropolitan areas.
He also discussed state laws regarding unions and pensions.
Trustee Baar stated that the population number is a serious and valued conversation to have.
He discussed the different Fire Department shifts and the number of staffing on each shift.
Trustee Manzo stated that we need to get to the bottom of what the daytime population is. He
also stated that we need to be properly staffed. He discussed residential and commercial
properties,regional fire districts, fire call volume, and stated that we have to do things more
efficiently and to save money. He also discussed pension sweeteners in Springfield.
Resident Alan Koren also discussed the McGrath Report regarding daytime and nighttime
population.
Resident Bill Lindeman discussed the firefighter's pension fund, disability, the life span of
firefighters, better ventilation in stations, and implementation of a municipal tax.
C. Significant Impacts and Implications of Village Pension Plans
Co-Chairman Adler gave a brief overview of the Village pension plans, investments, and rate
of return.
D. Alternative approaches to Village Departments organizations/operations
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Co-Chairman Adler stated that it is appropriate to look at all Village operations to insure top
level performance.
Resident Alan Koren discussed the meeting with Westmont and how they operate.
E. Finance/Accounting/Taxation Ordinance
Co-Chairman Adler discussed the Ordinance on finance,taxation and budget policies. He
suggested a Committee-of-the-Whole meeting on the budget and goals and objectives that
should be met.
F. Sports Core
Co-Chairman Adler gave a brief overview of the Sports Core finances and stated that it should
operate on a self-sustained basis. He also stated that the Village needs to take a hard look at
the Sports Core activities and decide if we can continue to operate it as is.
Trustee Saiyed stated that we cannot continue to afford losing the money we have been losing
and discussed some options that may be available for the Sports Core.
Trustee Baar stated that the Sports Core operations have improved. He recommended more
marketing to get more residents interested in the Sports Core. He also stated that the Sports
Core is an amenity and can be a vital center for our Village.
Trustee Manzo stated that the Sports Core is a very important part of Oak Brook and should be
operated differently. He stated we should look at out-sourcing the B&T Clubhouse to the Park
District since they are experts in such activities.
G. Other
Co-Chairman Rusteberg stated the Committee was asked to look at the challenges facing the
Village and are not looking at blaming anyone and that the key is to focus on a solution. He
also stated that the Committee wants to see the Village succeed and the goal is to find a
sustainable model which takes us forward. He further stated that the Committee is expecting
feedback from the Village on next steps and asked if the Village wants the Committee to look
at anything else.
President Lalmalani thanked the Committee for their hard work, stated that there is room for
improvement and that he looks forward to the final report in 2020.
Discussion ensued regarding marketing, tools used by Point B, and hotel occupancy.
13. ADJOURN THE COW MEETING RECONVENE TO OPEN MEETING
Motion by Trustee Baar, seconded by Trustee Manzo to adjourn the Committee-of-the-Whole
meeting and reconvene the Regular Meeting. VOICE VOTE: Motion carried.
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The Committee-of-the-Whole meeting was adjourned and the Regular Meeting was
reconvened at 10:31 pm.
ROLL CALL VOTE:
Ayes: 5 —Trustees Baar, Cuevas, Manzo, Saiyed, and Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 1 —Tiesenga
Motion carried
14. INFORMATION& UPDATES
A. Village Manager
None
B. Village Clerk
None
C. Trustees
Trustee Yusuf thanked the Committee for their hard work and wished Stan a happy birthday.
Trustee Saiyed thanked the Committee for their hard work.
Trustee Manzo stated that the proposed stop signs on 35ffi Street are a good first step.
D. Village Attorney
None
E. Village President
Golf Manager/Superintendent Creed invited everyone to the last patio party at the Golf
Clubhouse.
Chief Liss stated the Fire Department will be out on Friday for the Fill the Boot Event
supporting MS.
Development Director Budzikowski stated that a ZBA meeting regarding the cannabis text
amendment will be held on October 1, 2019.
15. ADJOURNMENT TO CLOSED MEETING
Motion by Trustee Manzo, seconded by Trustee Cuevas to adjourn to closed meeting for the
purpose of discussing(1) minutes of meetings lawfully closed under this act, (2) collective
negotiating matters,pursuant to sections 2(c)(21) and 2(c)(2)of the Illinois Open Meetings Act,
respectively. VOICE VOTE: Motion carried.
ROLL CALL VOTE:
Ayes: 5 —Trustees Baar, Cuevas, Manzo, Saiyed, and Yusuf
Nays: 0—None
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Abstain: 0—None
Absent: 1 —Tiesenga
Motion carried
The meeting was adjourned to closed session at 10:35 pm.
16. ADJOURNMENT
Motion by Trustee Yusuf seconded by Trustee Manzo to adjourn the Regular Meeting of the
Board of Trustees at 11:22 pm. VOICE VOTE: Motion carried.
ATTEST:
Y
Charlotte K. Pruss
Village Clerk
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